Appendices 1 and 2 of Item 2 of the Agenda
North Lanarkshire Council · 27 October 2022
Back to Audit and Scrutiny Panel — 27 October 2022 and its agenda
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APPENDIX 1 Chief Executive’s Office Elaine Kemp Head of Financial Solutions Civic Centre Motherwell ML1 1AB www.northlanarkshire.gov.uk Our Ref: EK/KS Your Ref: Contact: Elaine Kemp Tel: 01698 302408 E-mail: KempE@northlan.gov.uk Date: 25 October 2022 Brian Howarth Audit Scotland 4th Floor 102 West Port Edinburgh EH3 9DN Dear Brian North Lanarkshire Council Annual Accounts 2021/22 1. This representation letter is provided about your audit of the annual accounts of North Lanarkshire Council for the year ended 31 March 2022 for the purpose of expressing an opinion as to whether the financial statements give a true and fair view in accordance with the financial reporting framework, and for expressing other opinions on the remuneration report, management commentary and annual governance statement. 2. I confirm to the best of my knowledge and belief and having made appropriate enquiries of the Chief Executive and Corporate Management Team, the following representations given to you in connection with your audit of North Lanarkshire Council’s annual accounts for the year ended 31 March 2022. General 3. North Lanarkshire Council and I have fulfilled our statutory responsibilities for the preparation of the 2021/22 annual accounts. All the accounting records, documentation and other matters which I am aware are relevant to the preparation of the annual accounts have been made available to you for the purposes of your audit. All transactions undertaken by North Lanarkshire Council have been recorded in the accounting records and are properly reflected in the financial statements. Financial Reporting Framework 4. The annual accounts have been prepared in accordance with the Code of Practice on Local Authority Accounting in the United Kingdom 2021/22 (2021/22 accounting code), and in accordance with the requirements of the Local Government (Scotland) Act 1973, the Local Government in Scotland Act 2003 and The Local Authority Accounts (Scotland) Regulations 2014. 5. In accordance with the 2014 regulations, I have ensured that the financial statements give a true and fair view of the financial position of the North Lanarkshire Council and its Group at 31 March 2022 and the transactions for 2021/22. Accounting Policies & Estimates 6. All significant accounting policies applied are as shown in the notes to the financial statements. The accounting policies are determined by the 2021/22 accounting code where applicable. Where the code does not specifically apply I have used judgement in developing and applying an accounting policy that results in information that is relevant and reliable. All accounting policies applied are appropriate to North Lanarkshire Council’s circumstances and have been consistently applied.
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7. The significant assumptions used in making accounting estimates are reasonable and properly reflected in the financial statements. Judgements used in making estimates have been based on the latest available, reliable information. Estimates have been revised where there are changes in the circumstances on which the original estimate was based or as a result of new information or experience. Going Concern Basis of Accounting 8. I have assessed North Lanarkshire Council's ability to continue to use the going concern basis of accounting and have concluded that it is appropriate. I am not aware of any material uncertainties that may cast significant doubt on North Lanarkshire Council’s ability to continue as a going concern. Assets 9. Where a rolling programme of asset valuations has been used, I have satisfied myself that the carrying amount of assets at 31 March 2022 does not differ materially from that which would be determined if a revaluation had been carried out at that date. 10. I carried out an assessment at 31 March 2022 as to whether there is any indication that an asset may be impaired and have recognised any impairment losses identified. 11. I have provided you with all information of which I am aware regarding any valuation exercises carried out after 31 March 2022. 12. There are no plans or intentions that are likely to affect the carrying value or classification of the assets recognised within the financial statements. 13. Owned assets are free from any lien, encumbrance or charge except as disclosed in the financial statements. Liabilities 14. All liabilities at 31 March 2022 of which I am aware have been recognised in the annual accounts. 15. Provisions have been recognised in the financial statements for all liabilities of uncertain timing or amount at 31 March 2022 of which I am aware where the conditions specified in the 2021/22 accounting code have been met. The amount recognised as a provision is the best estimate of the expenditure likely to be required to settle the obligation at 31 March 2022. Where the effect of the time value of money is material, the amount of the provision has been discounted to the present value of the expected payments. 16. Provisions recognised in previous years have been reviewed and adjusted, where appropriate, to reflect the best estimate at 31 March 2022 or to reflect material changes in the assumptions underlying the calculations of the cash flows. 17. The accrual recognised in the financial statements for holiday untaken by 31 March 2022 has been estimated on a reasonable basis. 18. The pension assumptions made by the actuary in the IAS 19 report for North Lanarkshire Council have been considered and I confirm that they are consistent with management's own view. 19. There are no plans or intentions that are likely to affect the carrying value or classification of the liabilities recognised in the financial statements. Contingent liabilities 20. There are no significant contingent liabilities, other than those disclosed in Note 23 to the financial statements, arising either under formal agreement or through formal undertakings requiring
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disclosure in the accounts. All known contingent liabilities have been fully and properly disclosed, including any outstanding legal claims which have not been provided under the Code of Practice on Local Authority Accounting in the United Kingdom 2021/22 and IAS 37. 21. With specific reference to equal pay claims I can confirm that it is not possible to quantify the contingent liability. Fraud 22. I have provided you with all information in relation to: my assessment of the risk that the financial statements may be materially misstated because of fraud any allegations of fraud or suspected fraud affecting the financial statements fraud or suspected fraud that I am aware of involving management, employees who have a significant role in internal control, or others that could have a material effect on the financial statements. Laws and Regulations 23. I have disclosed to you all known instances of non-compliance or suspected non-compliance with laws and regulations whose effects should be considered when preparing financial statements. Related Party Transactions 24. All material transactions with related parties have been appropriately accounted for and disclosed in the financial statements in accordance with the 2021/22 accounting code. I have made available to you the identity of all the North Lanarkshire Council's related parties and all the related party relationships and transactions of which I am aware. Remuneration Report 25. The Remuneration Report has been prepared in accordance with the Local Authority Accounts (Scotland) Amendment Regulations 2014, and all required information of which I am aware has been provided to you. Management commentary 26. I confirm that the Management Commentary has been prepared in accordance with the statutory guidance and the information is consistent with the financial statements. Corporate Governance 27. I confirm that the North Lanarkshire Council has undertaken a review of the system of internal control during 2021/22 to establish the extent to which it complies with proper practices set out in the Delivering Good Governance in Local Government: Framework 2016. I have disclosed to you all deficiencies in internal control identified from this review or of which I am otherwise aware. 28. I confirm that the Annual Governance Statement has been prepared in accordance with the Delivering Good Governance in Local Government: Framework 2016 and the information is consistent with the financial statements. There have been no changes in the corporate governance arrangements or issues identified, since 31 March 2022, which require to be reflected. Group Accounts 29. I have identified all the other entities in which North Lanarkshire Council has a material interest and have classified and accounted for them in accordance with the 2021/22 accounting code. Any significant issues with the financial statements of group entities, including any qualified audit opinions, have been advised to you.
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Common Good Fund 30. The Council has published on its website an initial list of assets which may be part of the Common Good. Establishing what property is common good can only be determined by researching the facts and circumstances of its acquisition and its subsequent use therefore as a result these assets are not currently separately identified within the annual accounts however this remains under review. Work is undertaken as part of the disposal process to confirm that the asset is not a common good asset. Events Subsequent to the Date of the Balance Sheet 31. All events subsequent to 31 March 2022 for which the 2021/22 accounting code requires adjustment or disclosure have been adjusted or disclosed. Comparative information 32. I confirm that, in respect of the restatement to correct a material misstatement in prior period financial statements that affects the comparative information, the adjustment relates to a change in presentation as I believe it is more appropriate. Yours sincerely Elaine Kemp Head of Financial Solutions Section 95 Officer 27/10/2022
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APPENDIX 2 Chief Executive’s Office Elaine Kemp Head of Financial Solutions Civic Centre Motherwell ML1 1AB www.northlanarkshire.gov.uk Our Ref: EK/KS Your Ref: Contact: Elaine Kemp Tel: 01698 302408 E-mail: KempE@northlan.gov.uk Date: 25 October 2022 Pauline Murray Audit Scotland 4th Floor 102 West Port Edinburgh EH3 9DN Dear Pauline JC McNaught Poor Children’s Holiday Fund and North Lanarkshire Council Educational Endowments Annual report and accounts 2021/22 1. This representation letter is provided about your audit of the annual accounts of North Lanarkshire Council's registered charities where the sole trustees are officers of North Lanarkshire Council, in an ex-officio capacity, for the year ended 31 March 2022 for the purpose of expressing an opinion as to whether the financial statements give a true and fair view in accordance with the financial reporting framework, and for expressing other opinions on the remuneration report, management commentary and annual governance statement. 2. I confirm to the best of my knowledge and belief and having made appropriate enquiries of the Chief Executive and Corporate Management Team, the following representations given to you in connection with your audit of North Lanarkshire Council’s annual accounts for the year ended 31 March 2022. General 3. North Lanarkshire Council (as administering authority) and I have fulfilled our statutory responsibilities for the preparation of the 2021/22 annual accounts. All the accounting records, documentation and other matters which I am aware are relevant to the preparation of the annual accounts have been made available to you for the purposes of your audit. All transactions undertaken by the trusts have been recorded in the accounting records and are properly reflected in the financial statements. 4. I confirm that the effects of uncorrected misstatements are immaterial, individually and in aggregate, to the financial statements as a whole. I am not aware of any uncorrected misstatements other than those reported by you. 5. The information given in the Trustee's Annual Report to the financial statements presents a balanced picture of each registered trust and is consistent with the financial statements. Financial Reporting Framework 6. The financial statements comply with the requirements of the Charities and Trustee Investment (Scotland) Act 2005, and the regulations 9(1), (2) and (3) of the Charities Accounts (Scotland) Regulations 2006. 7. Disclosure has been made in the financial statements of all matters necessary for them to properly present the receipts and payments and statement of balances of each registered charitable trust for the year ended 31 March 2022.
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Accounting Policies & Estimates 8. All significant accounting policies applied are as shown in the notes to the financial statements. The accounting policies are determined by the 2021/22 accounting code where applicable. Where the code does not specifically apply I have used judgement in developing and applying an accounting policy that results in information that is relevant and reliable. All accounting policies applied are appropriate to the trust’s circumstances and have been consistently applied. 9. The significant assumptions used in making accounting estimates are reasonable and properly reflected in the financial statements. Going Concern Basis of Accounting 10. I have assessed each registered trusts’ ability to continue as a going concern and I am not aware of any material uncertainties that have arisen as a result. Fraud 11. I have provided you with all information in relation to: • my assessment of the risk that the financial statements may be materially misstated because of fraud • any allegations of fraud or suspected fraud affecting the financial statements • fraud or suspected fraud that I am aware of involving management, employees who have a significant role in internal control, or others that could have a material effect on the financial statements. Laws and Regulations 12. I have disclosed to you all known instances of non-compliance or suspected non-compliance with laws and regulations whose effects should be considered when preparing financial statements. Related Party Transactions 13. I am not aware of any material transactions with related parties. Corporate Governance 14. I confirm that there are no issues or deficiencies in internal control that require to be disclosed. Events Subsequent to the Date of the Balance Sheet 15. All events subsequent to 31 March 2022 for which the 2021/22 accounting code requires adjustment or disclosure have been adjusted or disclosed. Yours sincerely, Elaine Kemp Section 95 Officer 27/10/2022