NAC 230215 Committee Timetable (Combined)
North Ayrshire Council · 15 February 2023
Back to North Ayrshire Council — 15 February 2023 and its agenda
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NORTH AYRSHIRE COUNCIL 15 February 2023 North Ayrshire Council Title: Committee Timetable: July-December 2023 Purpose: To invite the Council to consider a timetable of meetings for the period from July until the end of December 2023. Recommendation: That the Council agrees: (a) to approve the draft committee timetable set out at Appendix 1, subject to any minor amendments which may be agreed in consultation with the relevant Chair; and (b) to note that arrangements for Locality Partnership meetings and any ad hoc or Special Meetings will be intimated separately to Members. 1. Executive Summary 1.1 The Council generally sets a timetable of committee meetings for each calendar year. In September 2022, a timetable for the first half of 2023 was approved and consideration of a proposed timetable for the remainder of 2023 deferred to a later date. A timetable for the second half of 2023 is now attached at Appendix 1. 2. Background 2.1 The proposed timetable of meetings set out at Appendix 1 incorporates meetings of the Council, Cabinet and standing committees of the Council, as well as Summer, October and Winter recess periods. 2.2 Dates for the Integration Joint Board (and IJB PAC), the Ayrshire Shared Services Joint Committee and Ayrshire Regional Economic Joint Committee (as well as the Partnership Board and Skills Investment Fund Sub-Committee) are agreed that by the IJB and the relevant joint committee, respectively. 2.3 The proposed timetable does not include the following meetings which are intimated separately to Members: • the six Locality Partnerships, which take place in the early evening on a quarterly basis;
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• the Local Development Plan Committee, Staffing and Recruitment Committee, Education Appeal Committee and Special Council (Planning), which meet on an ad hoc basis, as required; • any Special Meetings of the Council and its committees which may be required, including meetings to consider Cabinet Call In requests • any meetings of the 1st Tier Joint Consultative Committee, which sets its own meetings calendar 3. Proposals 3.1 The Council is invited: (a) to approve the draft committee timetable for January – June 2023 set out at Appendix 1, subject to any minor amendments which may be agreed in consultation with the relevant Chair; and (b) to note that arrangements for Locality Partnership meetings and any ad hoc or Special Meetings will be intimated separately to Members. 4. Implications/Socio-economic Duty Financial 4.1 None arising from the recommendations of this report. Human Resources 4.2 None arising from the recommendations of this report. Legal 4.3 None arising from the recommendations of this report. Equality/Socio-economic 4.4 None arising from the recommendations of this report. Climate Change and Carbon 4.5 None arising from the recommendations of this report. Key Priorities 4.6 None arising from the recommendations of this report. Community Wealth Building 4.7 None arising from the recommendations of this report.
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5. Consultation 5.1 Group Leaders and Independent Members have been consulted on the proposed timetable. 5.2 Consultation has also taken place with Services of the Council on the proposed meeting dates. In particular, efforts have been made to ensure that the timing of relevant meetings of the Cabinet, Audit and Scrutiny and Council align as far as possible with accounting period requirements. Craig Hatton Chief Executive For further information please contact Melanie Anderson, Senior Manager (Committee and Member Services), on 01294 324131 Background Papers None
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Appendix 1 Draft Committee Timetable July-December 2023 Meeting Cycle 5 Week Beginning Week Monday Tuesday Wednesday Thursday Friday 3 July 10 July 17 July Summer Recess Period 24 July 31 July 7 August 1 10.00 a.m. Licensing Cttee 14 August 2 2.00 p.m. Police & Fire & Rescue Committee 10.00 a.m. Policy Advisory Panel 21 August 3 2.30 p.m. Cabinet Pre-Agenda 2.00 p.m. Planning Committee 2.15 p.m.* Local Review Body 10.00 a.m. Integration Joint Board 28 August 4 10.00 a.m. Audit & Scrutiny Pre- Agenda 2.30 p.m. Cabinet (Education) 10.00 a.m. Appeals Committee (if required) 10.00 a.m. IJB Performance & Audit 10.00 a.m. Ayrshire Shared Services Joint Committee 4 September 5 10 a.m. Audit & Scrutiny 10.00 a.m. Licensing Cttee 1.00 p.m. Ayrshire Economic Partnership Board 11 September 6 2.00 p.m. Council Pre-Meeting (Provost & Group Leaders) 2.00 p.m. Council Meeting Cycle 6 Week Beginning Week Monday Tuesday Wednesday Thursday Friday 18 September 1 Public Holiday 10.00 a.m. Special Audit & Scrutiny Pre-Agenda 2.30 p.m. Cabinet Pre-Agenda 2.00 p.m. Planning Committee 2.15 p.m.* Local Review Body 10.00 a.m. Integration Joint Board 25 September 2 10.00 a.m. Special Audit & Scrutiny 2.30 p.m. Cabinet 2 October 3 2.00 p.m. Ayrshire Regional Economic Joint 10.00 a.m. Licensing Cttee 10.00 a.m. Appeals Committee (if required) 9 October 4 10.00 a.m. Integration Joint Board 16 October 4 October Recess 23 October 5 2.00 p.m. Planning Committee 2.15 p.m.* Local Review Body 30 October 6 2.00 p.m. Council Pre-Meeting (Provost & Group Leaders) 2.30 p.m. Cabinet Pre-Agenda 2.00 p.m. Council 2.00 p.m. Ayrshire Economic Partnership Board 10.00 a.m. Ayrshire Shared Services Joint Committee
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Meeting Cycle 7. Week Beginning Week Monday Tuesday Wednesday Thursday Friday 6 November 1 10.00 a.m. Audit & Scrutiny Pre- Agenda 2.30 p.m. Cabinet (Education) 10.00 a.m. Licensing Cttee 10.00 a.m. Appeals Committee (if required) 13 November 2 2.00 p.m. Police & Fire & Rescue Committee 10.00 a.m. Audit & Scrutiny 10.00 a.m. Integration Joint Board 1.00 p.m. Ayrshire Economic Partnership Board 20 November 3 2.00 p.m. Ayrshire Regional Economic Joint Ctte 10.00 a.m. Policy Advisory Panel 2.00 p.m. Planning Committee 2.15 p.m.* Local Review Body 10.00 a.m. IJB Performance & Audit 27 November 4 2.30 p.m. Cabinet Pre-Agenda 10.00 a.m. Ayrshire Shared Services Joint Committee 4 December 5 2.30 p.m. Cabinet 10.00 a.m. Licensing Cttee 11 December 6 2.00 p.m. Council Pre-Meeting (Provost & Group Leaders) 2.00 p.m. Council 10.00 a.m. Integration Joint Board 18 December Winter Recess 25 December Notes Integration Joint Board and IJB Performance and Audit Committee dates have been approved separately by the IJB. Likewise, dates for the Ayrshire Shared Services Committee, Ayrshire Regional Economic Joint Committee and Ayrshire Economic Partnership Board have been set by those bodies. The draft timetable does not include the meetings of the following, which are convened on an ad hoc basis, as required: Education Appeals Committee Local Development Plan Committee Staffing and Recruitment Committee