NAC 220921 Committee Timetable Jan-June 2023 (Final)
North Ayrshire Council · 21 September 2022
Back to North Ayrshire Council — 21 September 2022 and its agenda
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NORTH AYRSHIRE COUNCIL 21 September 2022 North Ayrshire Council Title: Committee Timetable: January - June 2023 Purpose: To invite the Council to consider a timetable of meetings for the period from January until the end of June 2023 Recommendation: That the Council agrees: (a) to approve the draft committee timetable set out at Appendix 1; and (b) to note that arrangements for Locality Partnership meetings and any ad hoc or Special Meetings will be intimated separately to Members 1. Executive Summary 1.1 The Council generally sets a timetable of committee meetings for each calendar year. The appendix to this report proposes a timetable for the first half of 2023. A proposed timetable for the remainder of 2023 will be presented for consideration at a later date. 2. Background 2.1 The proposed timetable of meetings set out at Appendix 1 incorporates meetings of the Council, Cabinet and standing committees of the Council, as well as an Easter recess period. 2.2 The Council is generally invited to set its timetable for the whole of the next calendar year. However, the October 2023 school holiday dates are still provisional and so to avoid as far as possible the scheduling of meetings within that period next year, it is proposed that the Council approves only the calendar of meetings of the first half of 2023, with the remaining dates then submitted early in the new year. 2.3 Dates for the Integration Joint Board (and IJB PAC) and Ayrshire Regional Economic Joint Committee (and Partnership Board) are provisional, to be agreed by the IJB and Joint Committee, respectively. 2.4 An indicative date for the Special Meeting of Council to consider the budget is included for information only at this stage, with arrangements to be finalised in due course.
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2.5 The proposed timetable does not include the following meetings which will be intimated separately to Members: • the six Locality Partnerships, which take place in the early evening on a quarterly basis; • the Local Development Plan Committee, Staffing and Recruitment Committee, Education Appeal Committee, Appeals Committee and Special Council (Planning), which meet on an ad hoc basis, as required; • any Special Meetings of the Council and its committees which may be required, including meetings to consider Cabinet Call In requests • any meetings of the 1st Tier Joint Consultative Committee, which sets its own meetings calendar 3. Proposals 3.1 The Council is invited: (a) to approve the draft committee timetable for January – June 2023 set out at Appendix 1; and (b) note that arrangements for Locality Partnership meetings and any ad hoc or Special Meetings will be intimated separately to Members. 4. Implications/Socio-economic Duty Financial 4.1 None arising from the recommendations of this report. Human Resources 4.2 None arising from the recommendations of this report. Legal 4.3 None arising from the recommendations of this report. Equality/Socio-economic 4.4 None arising from the recommendations of this report. Climate Change and Carbon 4.5 None arising from the recommendations of this report. Key Priorities 4.6 None arising from the recommendations of this report.
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Community Wealth Building 4.7 None arising from the recommendations of this report. 5. Consultation 5.1 Group Leaders and Independent Members have been consulted on the proposed timetable. 5.2 Consultation has also taken place with Services of the Council on the proposed meeting dates. In particular, efforts have been made to ensure that the timing of relevant meetings of the Cabinet, Audit and Scrutiny and Council align as far as possible with accounting period requirements. Craig Hatton Chief Executive For further information please contact Melanie Anderson, Senior Manager (Committee and Member Services), on 01294 324131 Background Papers None
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Appendix 1 Draft Committee Timetable January – June 2023 Meeting Cycle 1 Week Beginning Week Monday Tuesday Wednesday Thursday Friday 2 January Public Holiday Public Holiday 9 January 1 10.00 a.m. Licensing Cttee 10.00 a.m. Integration Joint Board TBC 16 January 2 2.30 p.m. Cabinet Pre-Agenda 23 January 3 10.00 a.m. Audit & Scrutiny Pre- Agenda 2.30 p.m. Cabinet 2.00 p.m. Planning Committee 2.15 p.m.* Local Review Body 10.00 a.m. Appeals Committee (if required) 2.00 p.m. Ayrshire Economic Partnership Board TBC 30 January 4 10.00 a.m. Audit & Scrutiny Ctte 6 February 5 2.00 p.m. Police & Fire & Rescue Committee 10.00 a.m. Licensing Cttee 10.00 a.m. Integration Joint Board TBC 13 February 6 2.00 p.m. Council Pre-Meeting (Provost & Group Leaders) 2.30 p.m. Cabinet Pre-Agenda 2.00 p.m. Council Meeting Cycle 2 Week Beginning Week Monday Tuesday Wednesday Thursday Friday 20 February 1 2.00 p.m. Ayrshire Regional Economic Joint Ctte TBC 2.30 p.m. Cabinet (Education) 2.00 p.m. Planning Committee 2.15 p.m.* Local Review Body 10.00 a.m. Appeals Committee (if required) 27 February 2 2.00 p.m. Provisional Special Council (Budget) 10.00 a.m. IJB Performance & Audit TBC 6 March 3 10.00 a.m. Licensing Cttee 10.00 a.m. Ayrshire Shared Services Joint Committee TBC 13 March 4 2.30 p.m. Cabinet Pre-Agenda 10.00 a.m. Integration Joint Board TBC 20 March 5 10.00 a.m. Audit & Scrutiny Pre- Agenda 2.30 p.m. Cabinet 2.00 p.m. Planning Committee 2.15 p.m.* Local Review Body 10.00 a.m. Appeals Committee (if required) 27 March 6 2.00 p.m. Council Pre-Meeting (Provost & Group Leaders) 10.00 a.m. Audit & Scrutiny Ctte 2.00 p.m. Council 3 April Easter Recess Easter Recess Easter Recess Easter Recess Public Holiday
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Meeting Cycle 3 Week Beginning Week Monday Tuesday Wednesday Thursday Friday 10 April 1 Public Holiday 17 April 2 10.00 a.m. Licensing Cttee 24 April 3 2.30 p.m. Cabinet Pre-Agenda 2.00 p.m. Planning Committee 2.15 p.m.* Local Review Body 2.00 p.m. Ayrshire Economic Partnership Board TBC 10.00 a.m. Ayrshire Shared Services Joint Committee TBC 1 May 4 Public Holiday . 2.30 p.m. Cabinet (Education) 10.00 a.m. Appeals (if required) 8 May 5 10.00 a.m. Licensing Cttee 10.00 a.m. Integration Joint Board TBC 15 May 6 1.00 p.m. Council Pre-Meeting (Provost & Group Leaders) 2.00 p.m. Police & Fire & Rescue Committee 2.00 p.m. Council Meeting Cycle 4 Week Beginning Week Monday Tuesday Wednesday Thursday Friday 22 May 1 2.00 p.m. Ayrshire Regional Economic Joint Ctte TBC 10.00 a.m. Audit & Scrutiny Pre- Agenda 2.30 p.m. Cabinet Pre-Agenda 2.00 p.m. Planning Committee 2.15 p.m.* Local Review Body 29 May 2 10.00 a.m. Audit & Scrutiny 2.30 p.m. Cabinet 10.00 a.m. Appeals (if required) 5 June 3 10.00 a.m. Licensing Cttee 10.00 a.m. Ayrshire Shared Services Joint Committee TBC 12 June 4 10.00 a.m. Integration Joint Board TBC 19 June 5 2.00 p.m. Planning Committee 2.15 p.m.* Local Review Body 10.00 a.m. Appeals Committee (if required) 10.00 a.m. IJB Performance & Audit TBC 26 June 6 2.00 p.m. Council Pre-Meeting (Provost & Group Leaders) 2.00 p.m. Council The summer recess will begin following the June 2023 Council meeting and is expected to end w/c 7 August 2023.