Agenda Document Pack - North Ayrshire Council - 22/06/2022
North Ayrshire Council · 22 June 2022
Back to North Ayrshire Council — 22 June 2022 and its agenda
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North Ayrshire Council, Cunninghame House, Irvine KA12 8EE North Ayrshire Council A Meeting of North Ayrshire Council will be held in the Council Chambers, Ground Floor, Cunninghame House, Irvine, KA12 8EE on Wednesday, 22 June 2022 at 14:00 to consider the undernoted business. Meeting Arrangements Please note that this meeting will take place on a wholly physical basis on this occasion. Due to a technical issue, it may not be possible to webcast the proceedings 'live' or make a recording available after the event. There will, however, be public gallery seating available in the Council Chambers. 1 Apologies 2 Declarations of Interest Members are requested to give notice of any declarations of interest in respect of items of business on the Agenda. 3 Previous Minutes The accuracy of the Minutes of the Meeting of the Council held on 18 May 2022 will be confirmed and the Minutes signed in accordance with Paragraph 7(1) of Schedule 7 of the Local Government (Scotland) Act 1973. 4 Provost's Report Submit report by the Provost for the period covering 19 May - 12 June 2022 (copy enclosed). 5 Leader's Report Submit report by the Leader of the Council for the period covering 19 May - 12 June 2022 (copy enclosed). 1
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North Ayrshire Council, Cunninghame House, Irvine KA12 8EE 6 Minute Volume (issued under separate cover) Submit, for noting, the Minutes of Meeting of Committees of the Council held in the period 31 May 2022 - 9 June 2022. 7 Appointments to Outside Bodies Submit report by the Chief Executive on a small number of vacancies in respect of appointments to outside bodies and to invite the Council to make appointments (copy enclosed). 8 Hybrid Meetings of the Council/Committees Submit report by the Chief Executive on the format of meetings of Council and its committees and future arrangements for holding meetings including webcasting/live-streaming (copy enclosed). 9 North Ayrshire Council Unaudited Annual Accounts 2021/22 Submit report by the Head of Finance on the unaudited Annual Accounts for the year to 31 March 2022 (copy enclosed). 10 Treasury Management and Investment Annual Report 2021/22 Submit report by the Head of Finance on the Treasury Management and Investment Annual Report and Prudential Indicators for 2021/22 (copy enclosed). 11 North Ayrshire Charitable Trusts: Unaudited Trustees' Annual Report 2021/22 Submit report by the Head of Finance on the unaudited Trustees' Annual Report for the year to March 2022, for approval by the Council as trustees (copy enclosed). 12 Questions In terms of Standing Order 14, submit the following questions for consideration in the undernoted order:- (1) a question by Councillor Billings to the Cabinet Member for Place in the following terms: “With regard to waste, can the Cabinet Member advise (i) where the recycled waste collected in North Ayrshire goes for processing, (ii) how much of the waste sent for recycling is processed in the UK, (iii) if any waste is sent outside the UK, how much is sent and what type of waste it is and (iv) what percentage of waste sent for recycling is actually recycled and how much ends up either in landfill or being incinerated?” 2
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North Ayrshire Council, Cunninghame House, Irvine KA12 8EE (2) a question by Councillor Sweeney to the Cabinet Member for Place in the following terms: “Following work done by the Labour Administration and Council Officers to pursue the purchase of the former Lonsdale Bar in Stevenston, can the Administration confirm whether they remain committed to bringing the Lonsdale site into council-ownership in order to tackle this derelict blight on Stevenston?” (3) a question by Councillor Johnson to the Cabinet Member for Finance in the following terms: "What is the figure of funding North Ayrshire Council receives through Grant Aided Expenditure for 2022/23 and in particular how much of this funding has been allocated to Strathclyde Passenger Transport to subsidise bus routes within North Ayrshire, and is North Ayrshire Council responsible for deciding which routes are deemed necessary for funding?” (4) a question by Councillor McLean to the Cabinet Member for Health and Social Care in the following terms: "Will the authority be making a further breakdown of ‘care experienced’ children in their targeting of support as ‘care experienced’ is a wide, catch-all term that includes people of significantly different backgrounds and needs?” (5) a question by Councillor Foster to the Leader of the Council in the following terms: “RPI is currently at 11.1%. As a member of COSLA Leaders, can the Council Leader inform us what they would deem to be a fair pay settlement, and can they outline how they intend to deliver that fair pay deal for North Ayrshire Council staff who like everyone are being impacted by the cost-of-living crisis?” (6) a question by Councillor T. Ferguson to the Cabinet Member for Place in the following terms: "Can the Cabinet Portfolio Holder for Place provide an update into the planned walking and cycling routes projects and timescale for delivering on this SNP local government manifesto promise for the North Coast?" (7) a question by Councillor Bell to the Cabinet Member for Education in the following terms: "To ask the Cabinet Member for Education how many teaching and non- teaching posts are funded through the Attainment Challenge Fund?” 3
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North Ayrshire Council, Cunninghame House, Irvine KA12 8EE (8) a question by Councillor McLean to the Cabinet Member for Communities and Islands in the following terms: “Can the Cabinet Member for Place (i) advise what assessment has been done on the viability of Irvine Tennis Club (SCIO) business plan, in order to show that it will be a sustainable club, and not become dependent on grant funding, (ii) confirm whether he has read the ‘strong business plan’ of the club, (iii) provide clarification on the ‘external sources of funding’ referred to in the Cabinet report and (iv) say whether he is concerned at losing over £100,000 in property value?” (9) a question by Councillor Cullinane to the Leader of the Council in the following terms: “Given that the SNP did not publish a local manifesto for North Ayrshire ahead of May’s election, can the Leader of the Council advise when they will publish a political programme that their minority administration intends to deliver on?” (10) a question by Councillor T. Ferguson to the Cabinet Member for Communities and Islands in the following terms: “Can the Cabinet Portfolio Holder for Place provide an update into the planned projects to provide more sporting, leisure and cultural opportunities projects and timescale for delivering on this SNP local government manifesto promise for the North Coast?" (11) a question by Councillor D. Reid to the Cabinet Member for Place in the following terms: “To ask the Cabinet Member for an update on the B714 upgrade?” (12) a question by Councillor Montgomerie to the Cabinet Member for Place in the following terms: “In June 2021,Cabinet approved £500.000 of investment to improve coastal play parks.£80,000 from this fund has already been announced for the project led by the community group SALT at Winton Circus, Saltcoats. Can the Cabinet Member outline how the rest of the fund will be invested and when each project is estimated to start?” 4
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North Ayrshire Council, Cunninghame House, Irvine KA12 8EE (13) a question by Councillor Kerr to the Cabinet Member for Finance in the following terms: “Since November 2016, North Ayrshire Council has paid the uprated real Living Wage to its staff from the date of announcement, normally announced in November at the start of Living Wage Week. This year, in light of the ongoing cost-of-living crisis, the Living Wage Foundation are bringing forward the announcement to September. Will the new administration match the previous Labour administration’s commitment and put the uprated real Living Wage into Council staff’s pockets from the date of announcement in September?” (14) a question by Councillor McPhater to the Cabinet Member for Communities and Islands in the following terms: “On 30 November 2021, the previous Labour Cabinet confirmed an additional £3million would be added to the Community Investment Fund they established in 2017. Can the Cabinet Member confirm the level of uncommitted funds still available in the Community Investment Fund?” (15) a question by Councillor McDonald to the Cabinet Member for Communities and Islands in the following terms: “Can the Cabinet Member advise when the previously approved £350,000 Green Participatory Budgeting initiative will be launched?” (16) a question by Councillor D. Reid to the Cabinet Member for Education in the following terms: “North Ayrshire Council is financially contributing to Ayrshire College’s Future Skills Hub project in Kilwinning. Can the Cabinet Member provide an update on the project?” (17) a question by Councillor McPhater to the Cabinet Member for Place in the following terms: "With the demolition of the back of the King’s Arms, can the Cabinet Member confirm when the Council house development will start?” (18) a question by Councillor Foster to the Cabinet Member for Economy and Climate Change in the following terms: “Earlier this year the Council consulted on the first phase of the concept design for the Great Harbour project in Irvine. Can the Cabinet Member responsible advise us when the results of that consultation will be shared with Elected Members and when can we expect phase 1 of the project, which focuses on the Coastal Hub including the new play facility, to commence?” 5
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North Ayrshire Council, Cunninghame House, Irvine KA12 8EE (19) a question by Councillor Montgomerie to the Cabinet Member for Place in the following terms: “In June 2021, Cabinet approved investment in Coastal infrastructure such as new street furniture. Can the Cabinet Member itemise how this funding will be invested and when?” (20) a question by Councillor Bell to the Cabinet Member for Education in the following terms: “To ask the Cabinet Member for Place what impact the delay in the construction of Moorpark Primary School will have on the subsequent Council house development on the adjacent site?" (21) a question by Councillor Kerr to the Leader of the Council in the following terms: “Can the Leader of the Council advise when the Ardrossan Ministerial Taskforce last met?” (22) a question by Councillor McDonald to the Cabinet Member for Place in the following terms: “The construction of the new Montgomerie Park Primary School and Early Years Centre has been delayed by a full 12 months. What reassurances can the Cabinet Member provide my constituents in Montgomerie Park that there will be no further delays to this important project?” (23) a question by Councillor Cullinane to the Cabinet Member for Finance in the following terms: "The last Medium Term Financial Outlook (MTFO) report, covering the period from 2022/23 to 24/25, projected a gross funding gap of £39million. Can the Cabinet Member advise what initial assessment has been made on the impact that the Scottish Government’s spending review will have on the planning assumptions behind the MTFO?” 6
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North Ayrshire Council, Cunninghame House, Irvine KA12 8EE (24) a question by Councillor D. Reid to the Cabinet Member for Place in the following terms: “Last June, Cabinet approved £830,000 for Town Centre Living Pilots at Bank Street, Irvine and Howgate, Kilwinning to repurpose vacant buildings into housing. At the end of the financial year, £150,000 had been committed to the project, with the remaining £680,000 reallocated to other projects, including fully funding the West Kilbride shopfront improvement scheme, but with a commitment to reallocate the full £680,000 in 2022/23 for the Town Centre Living Pilots. Can the Cabinet Member outline a timeline for committing the £680,000 during 2022/23 to support this important pilot project?” (25) a question by Councillor McPhater to the Cabinet Member for Place in the following terms: “Following the transfer of the Council’s commercial estate function to the Economic Development team, a review of the commercial estate, with the intention of repurposing vacant properties, was being carried out. Can the Cabinet Member provide an update on the review and confirm whether the Administration remains committed to pro-actively repurposing empty properties within our commercial estate to bring them back into productive use, including the plans for a social enterprise hub at Bridgegate, Irvine?” (26) a question by Councillor Montgomerie to the Cabinet Member for Place in the following terms: “To ask the Cabinet Member for an update on the Place Framework being developed in Saltcoats, Largs, Kilwinning and the Garnock Valley, including the total investment in the projects?” (27) a question by Councillor McDonald to the Cabinet Member for Place in the following terms: “Can the Cabinet Member provide an update on the planned Bourtreehill Village regeneration project?” (28) a question by Councillor Cullinane to the Leader of the Council in the following terms: “What is the Administration’s position on Greenports?” 7
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North Ayrshire Council, Cunninghame House, Irvine KA12 8EE (29) a question by Councillor Foster to the Cabinet Member for Economy and Climate Change in the following terms: “Cabinet agreed in November 2021 to develop a joint bid with South Ayrshire Council to the second round of the UK’s Levelling Up Fund for up to £40million to create new commercial business space and associated active travel infrastructure. Can the Cabinet Member provide an update on that joint bid?” (30) a question by Councillor McDonald to the Cabinet Member for Place in the following terms: “Last year the Council commissioned the Remade Network to explore opportunities for reuse and repair projects in North Ayrshire. Unfortunately, their report was not completed in time to come to Cabinet before the end of the last term. Can the Cabinet Member provide an update on the project?” (31) a question by Councillor Foster to the Leader of the Council in the following terms: “The Ardeer STEP project was subject to a Cabinet report on 31st August 2021, that was not called in by any Elected Member. However, during the election campaign, SNP candidates, including the Council Leader, tweeted in response to the “Refuse Ardeer Fusion” campaign that, “SNP candidates are aware of local support for this but are sceptical of it coming to North Ayrshire. Can the Leader of the Council now clarify what the Administration’s position is on the STEP bid”. (32) a question by Councillor McPhater to the Cabinet Member for Place in the following terms: “Can the Cabinet Member provide an update on plans to develop Council houses at the Ayrshire Central site, including the number of units currently planned and the estimated start date?” (33) a question by Councillor Foster to the Cabinet Member for Place in the following terms: "Can the Cabinet Member confirm when the next strategic housing investment plan will come to cabinet for approval?” 13 Motions In terms of Standing Order 15, submit:- 8
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North Ayrshire Council, Cunninghame House, Irvine KA12 8EE (1) a motion by Councillor McDonald, seconded by Councillor Kerr, in the following terms: That North Ayrshire Councils notes the Unite Union’s “Get Me Home safely” campaign to protect late workers on their journey home. North Ayrshire Council therefore requests that the Licensing Board consults on inclusion of a “Safe Home” recommendation for Late Opening Premises within their Licensing Policy Statement when it is next reviewed." (2) a motion by Councillor Bell, seconded by Councillor Cullinane, in the following terms: "On 8 June 2022, Stagecoach announced that the X34 and X36 services from Ardrossan to Glasgow will no longer operate from 17 July 2022. These services play a major role in accessing work and studies for Garnock Valley residents, all the local Councillors have been inundated with complaints from service users regarding the withdrawal of service. Constituents have started petitions and a public meeting is being planned. I move that North Ayrshire Council registers its support to the community in their efforts to get Stagecoach to reconsider this decision, and that we instruct the Council’s Chief Executive to write to Stagecoach, SPT and the Scottish Governments Transport minister to urge them to reach a solution which will ensure a reliable, affordable public transport service for North Ayrshire and the Garnock Valley in particular.” 9
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North Ayrshire Council, Cunninghame House, Irvine KA12 8EE (3) a motion by Councillor T. Ferguson, seconded by Councillor Inglis, in the following terms: That this Council: 1. renews its commitment to the Armed Forces Covenant, which is based on the premise that those who serve or have served, and their families deserve respect, support and fair treatment. In particular, it states that: “Those who serve in the Armed Forces, whether regular or Reserve, those who have served in the past, and their families, should face no disadvantage compared to other citizens in the provision of public and commercial services. Special consideration is appropriate in some cases, especially for those who have given most such as the injured and the bereaved.” 2. is proud to be Armed Forces friendly and recognises the enormous contribution and sacrifices that members of the Armed Forces and their families make every day for the safety and security of our country; 3. values the service of all British Armed Forces personnel, past and present, including those from Commonwealth Nations. 4. requests production of a report examining what more North Ayrshire Council can do to support our serving and veteran community across the full range of services we provide and strengthen partnerships with the Armed Forces Community. 5. prepares for the new duty to give due regard to the Armed Forces Covenant in policy development and decision making.” 14 Urgent Items Any other items which the Provost considers to be urgent. 10
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North Ayrshire Council, Cunninghame House, Irvine KA12 8EE North Ayrshire Council Sederunt John Bell Timothy Billings Marie Burns Eleanor Collier Joe Cullinane Scott Davidson Anthea Dickson Stewart Ferguson Todd Ferguson Robert Foster Scott Gallacher John Glover Tony Gurney Alan Hill Cameron Inglis Margaret Johnson Amanda Kerr Christina Larsen Shaun Macaulay Jean McClung Nairn McDonald Matthew McLean Louise McPhater Davina McTiernan Tom Marshall Jim Montgomerie Ian Murdoch Donald Reid Donald L Reid Chloe Robertson Ronnie Stalker Angela Stephen John Sweeney Chair: Apologies: Attending: 11
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North Ayrshire Council 18 May 2022 At a Meeting of North Ayrshire Council at 1.00 p.m. involving a combination of participation by remote electronic means and physical attendance within the Council Chambers, Irvine Present (Physical Participation) Timothy Billings, Joe Cullinane, Eleanor Collier, Scott Davidson, Anthea Dickson, Stewart Ferguson, Todd Ferguson, Robert Foster, Scott Gallacher, John Glover, Tony Gurney, Alan Hill, Cameron Inglis, Margaret Johnson, Amanda Kerr, Christina Larsen, Shaun Macaulay, Tom Marshall, Jean McClung, Nairn McDonald, Matthew McLean, Davina McTiernan, Ian Murdoch, Donald Reid, Donald L. Reid, Chloé Robertson, Ronnie Stalker, Angela Stephen and John Sweeney. Present (Remote Electronic Participation) John Bell and Marie Burns. In Attendance (Physical Participation) C. Hatton, Chief Executive; C. Cameron, Director (Health and Social Care Partnership); R. McCutcheon, Executive Director (Place); A. Sutton, Executive Director (Communities and Education); K. Yeomans, Director (Growth and Investment); and M. Boyd, Head of (Finance), A. Craig, Head of Service (Democratic Services), F. Walker, Head of Service (People and ICT); and M. McColm, Senior Manager (Communications), M. Anderson, Senior Manager (Committee and Member Services) and H. Clancy and A. Little, Committee Services Officers (Democratic Services). In Attendance (Remote Electronic Participation) D. McCaw and C. Stewart, Committee Services Officers (Democratic Services). Chair Returning Officer (Agenda Items 1-4) and Provost (Agenda Items 4-14). 1. Chair’s Remarks The Chief Executive, in his capacity as Returning Officer, took the Chair pending the election of the Provost. He advised that the meeting was taking place on a hybrid basis and took the opportunity to welcome both physical attendees in the Chambers and those Members joining remotely. The Chief Executive also confirmed that the meeting was being live streamed to the internet. 2. Apologies The Chief Executive invited intimation of apologies for absence, which were recorded. Agenda Item 3 13
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3. Declarations of Interest There were no declarations of interest in terms of Standing Order 10 and Section 5 of the Councillors' Code of Conduct. 4. Report of the Returning Officer Submitted report by the Chief Executive and Returning Officer on the outcome of the Elections to North Ayrshire Council held on Thursday 5 May 2022 and on the Declaration of Acceptance of Office by all Elected Members. The report gave formal notice that the following 33 persons had been duly elected to North Ayrshire Council, namely: Ward 1 – North Coast Eleanor Collier Todd Ferguson Alan Hill Tom Marshall Ian Murdoch Ward 2 – Garnock Valley John Bell Anthea Dickson Margaret Johnson Donald L. Reid Ronnie Stalker Ward 3 – Ardrossan Stewart Ferguson Tony Gurney Amanda Kerr Ward 4 – Arran Timothy Billings Ward 5 – Saltcoats and Stevenston Cameron Inglis Jean McClung Davina McTiernan Jim Montgomerie John Sweeney 14
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Ward 6 – Kilwinning Joe Cullinane Scott Davidson John Glover Donald Reid Ward 7 – Irvine West Scott Gallacher Shaun Macaulay Louise McPhater Chloé Robertson Ward 8 – Irvine East Marie Burns Nairn McDonald Angela Stephen Ward 9 – Irvine South Robert Foster Christina Larsen Matthew McLean 5. Election and Designation of Provost The Council was invited to note that, in terms of Section 4 (1) of the Local Government etc. (Scotland) Act 1994, it was required to elect a Convenor from among its Councillors, to be known as the “Provost”. The Chief Executive invited nominations to fill the office of Provost of North Ayrshire Council. Councillor Macaulay, seconded by Councillor Hill, moved that Councillor Dickson be elected as Provost. There being no further nominations, Councillor Dickson was duly elected Provost of North Ayrshire Council. The Provost was then presented with the Chain of Office and assumed the Chair. She thanked Members for the faith they had placed in her and undertook to preside over meetings of the Council in a fair and impartial manner. 6. Election and Designation of Depute Provost The Council was invited to note that, in terms of Section 4 (2) of the Local Government etc. (Scotland) Act 1994, it may elect a Vice-Convenor from among its Councillors, to be designated as “Depute Provost”. The Provost invited nominations to fill the office of Depute Provost of North Ayrshire Council. 15
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Councillor Gallacher, seconded by Councillor Stalker, moved that Councillor Donald L. Reid be elected as Depute Provost. As an amendment, Councillor Cullinane, seconded by Councillor Foster, moved that Councillor Sweeney be so elected. On a division and a roll call vote, there voted for the election of Councillor Sweeney as Depute Provost, Councillors Bell, Burns, Collier, Cullinane, Davidson, Dickson, Foster, Gurney, Hill, Johnson, Kerr, Larsen, Macaulay, McClung, McDonald, McTiernan, Donald Reid, Robertson and Sweeney (19), and for the election of Councillor Donald L. Reid as Depute Provost, Councillors Billings, S. Ferguson, T. Ferguson, Gallacher, Glover, Inglis, Marshall, McLean, Murdoch, Donald L. Reid, Stalker and Stephen (12), and Councillor Sweeney was duly elected Depute Provost of North Ayrshire Council. Councillor Sweeney was then presented with the Chain of Office and assumed the Depute Provost chair. 7. Declarations of Acceptance of Office The Head of Democratic Services confirmed that all Councillors had signed the Declaration of Acceptance of Office in accordance with the relevant provisions of the Local Government (Scotland) Act 1973. Noted. 8. Formation of Party Political Groups on the Council – Indication of Political Groups on the Council 8.1 The Chief Executive advised that the following political groups had been intimated:- • The “SNP Group”, consisting of the 12 Members of the Scottish National Party (SNP); • The “Conservative and Unionist Group”, consisting of the 10 Members of the Scottish Conservative and Unionist Party; and • The “Labour Group”, consisting of the 9 Members of the Scottish Labour Party and including three using the description “Labour and Co-operative”. The Council agreed to recognise the political groups intimated. 8.2 The Provost sought indications of whether the party whip was to be applied to any item of business. There were no declarations of the party whip. Noted. 16
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9. Appointment of Leader and Depute Leader of the Council The Provost invited nominations for the positions of Leader and Depute Leader of the Council, which would in turn determine which Group formed the Administration. Councillor Macaulay, seconded by Councillor Hill, moved that Councillor Burns be appointed as Leader of the Council. There being no other nominations, Councillor Burns was duly appointed Leader of North Ayrshire Council. Thereafter, Councillor Davidson, seconded by Councillor Hill, moved that Councillor Macaulay be appointed as Depute Leader of the Council. There being no other nominations, Councillor Macaulay was duly appointed Depute Leader of North Ayrshire Council. Accordingly, the Council agreed as follows: (a) to appoint Councillors Burns and Macaulay as the Leader of the Council and Depute Leader of the Council, respectively; and (b) that the SNP Group would form the Administration. At the invitation of the Provost, Councillor Burns addressed the meeting, paying tribute to her predecessor, Councillor Joe Cullinane. In particular, Councillor Burns registered her thanks to Councillor Cullinane, particularly over the last two years in leading the Council through a very difficult period of Covid and recovery. 10. Governance Documents The Council was invited to consider a suite of Governance documents which would regulate the operation of the Council, its committees and Officers. 10.1 Scheme of Administration Submitted report by the Chief Executive on the Council’s Scheme of Administration, which was attached at Appendix 1 to the report. Councillor Macaulay, seconded by Councillor Hill, moved approval of the recommendations set out in the officer’s report. There being no amendment, the motion was declared carried. Accordingly, the Council agreed to approve, with immediate effect, the Scheme of Administration set out at Appendix 1 to the report. 17
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10.2 Standing Orders Relating to Meetings and Proceedings of the Council and Committees Submitted report by the Chief Executive on the Council’s Standing Orders Relating to Meetings and Proceedings of the Council and Committees, which were attached at Appendix 1 to the report. A Member asked a question, and received clarification, on the rationale for the proposal that questions submitted in advance of a Council meeting should not include any question which was the same or similar to a question asked at Council in the previous six months (Standing Order 14.7). Councillor Macaulay, seconded by Councillor Hill, moved approval of the recommendations set out in the officer’s report. As an amendment, Councillor Murdoch, seconded by Councillor Donald L. Reid, moved approval of the recommendations set out in the report, subject to not adopting the proposed arrangements with regard to questions submitted in advance of a meeting and retaining the provisions set out in Standing Order 12 of the 2017 – 2022 Standing Orders, last revised in June 2021. A Member asked a question of clarification in respect of the version of Standing Orders referred to in the amendment. There followed summing up. Thereafter, on a division and a roll call vote, there voted for the amendment, Councillors Murdoch and Donald L. Reid (2) and for the motion, Councillors Bell, Billings, Burns, Collier, Cullinane, Davidson, Dickson, S. Ferguson, T. Ferguson, Foster, Gallacher, Glover, Gurney, Hill, Inglis, Johnson, Kerr, Larsen, Macaulay, Marshall, McClung, McDonald, McLean, McTiernan, Donald Reid, Robertson, Stalker, Stephen and Sweeney (29), and the motion was declared carried. Accordingly, the Council agreed to approve, with immediate effect, the Standing Orders Relating to Meetings and Proceedings of the Council and Committees set out at Appendix 1 to the report. 10.3 Scheme of Delegation to Officers Submitted report by the Chief Executive on the Council’s Scheme of Delegation to Officers, which was attached at Appendix 1 to the report, and on the appointments made to the Statutory posts. Councillor Macaulay, seconded by Councillor Hill, moved approval of the recommendations set out in the officer’s report. There being no amendment, the motion was declared carried. 18
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Accordingly, the Council agreed as follows: (a) to approve, with immediate effect, the Scheme of Delegation to Officers, set out at Appendix 1 to the report; and (b) to note the appointments made to the Statutory posts, viz: (i) the Head of Paid Service – Craig Hatton, Chief Executive (ii) the Monitoring Officer – Aileen Craig, Head of Democratic Services (iii) the Proper Officer for Financial Arrangements (Chief Financial or Section 95 Officer) – Mark Boyd, Head of Finance; and (iv) the Chief Social Work Officer – Scott Hunter 10.4 Other Key Governance Documents Submitted report by the Chief Executive on other key governance documents regulating the operation of the Council and its Officers, which were attached at Appendices 1-3 to the report. Councillor Macaulay, seconded by Councillor Hill, moved approval of the recommendations set out in the officer’s report. There being no amendment, the motion was declared carried. Accordingly, the Council agreed, to approve, with immediate effect: (i) the Guidelines on Member/Officer Relations, attached at Appendix 1 to the report; (ii) the Standing Orders for Contracts, attached at Appendix 2; and (iii) the Financial Regulations and Codes of Financial Practice, attached at Appendices 3a and 3b, respectively. 11. Councillors’ Remuneration: Senior Councillors Submitted report by the Head of Service (Finance) on the Councillor remuneration levels and which sought confirmation of those posts appointed as Senior Councillor. Information of the roles of the Leader, Provost, Senior Councillor and Councillors, was attached at Appendices 1-4, respectively, of the report. Councillor Macaulay, seconded by Councillor Hill, moved approval of the recommendations set out in the officer’s report. There being no amendment, the motion was declared carried. Accordingly, the Council agreed as follows: (a) to note the recommended remuneration and expenses outlined in the Local Government (Scotland) Act 2004 (Remuneration) Amendment Regulations 2022; and 19
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(b) to approve the appointment of the following posts, in addition to the Leader and Provost, as Senior Councillors: (i) Depute Leader (75% of the Leader’s salary) - £29,361; (ii) The Leader of the Main Opposition (75% of the Leader’s salary) - £29,361; (iii) Depute Provost - £24,466; (iv) Those Cabinet Members with portfolio responsibility for services (total 5 posts) - £24,466; (v) the Chair of the Audit and Scrutiny Committee - £24,466; (vi) the Chair of the Licensing Committee/Board - £24,466; and (vii) the Chair of the Planning Committee - £24,466 12. Committee Timetable: Remainder of 2022 Submitted report by the Chief Executive on the proposed timetable of meetings for the period from May until the end of December 2022, which was set out at Appendix 1 to the report. Councillor Macaulay, seconded by Councillor Hill, moved approval of the recommendations set out in the officer’s report. There being no amendment, the motion was declared carried. Accordingly, the Council agreed as follows: (a) to approve the committee timetable set out at Appendix 1 to the report; and (b) to note that arrangements for Locality Partnership meetings and any ad hoc or Special Meetings would be intimated separately to Members. 13. Appointments to Committees Submitted report by the Chief Executive on the appointment of Members and, where appropriate, lay representatives, to committees of the Council in line with the Scheme of Administration, including confirmation of the appointment of Chairs (and Vice Chairs, where appropriate). Nominations were invited in respect of committees of the Council, as provided for in the Scheme of Administration. A summary of the nominations received from the political Groups and Independent Members was displayed at the meeting. Members gave consideration in the first instance to the appointment of committee Chairs and Vice Chairs and Locality Partnership Chairs, as set out at Appendix NAC1 to this Minute. 20
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In terms of Standing Order 6.8, the Provost agreed that the meeting be adjourned at 2.30 p.m. for a short comfort break, reconvening at 2.45 p.m. with the same Members and officers present and in attendance (as previously, by remote electronic means or in person). Thereafter, Members gave consideration to the appointment of committee members, as set out at Appendix NAC1 to this Minute. The Council agreed to: (a) to note that all Elected Members were automatically members of the full Council and the Local Development Plan Committee; (b) to note that all Elected Members were members of the Locality Partnership which covered their respective ward; (c) to approve the appointment of Chairs (and, where appropriate, Vice Chairs) of committees of the Council summarised in Appendix NAC 1 to this Minute; (d) to approve the appointment to the Committees summarised in Appendix NAC 1 to this Minute; (e) to note that any outstanding vacancies in terms of the Chair, Vice Chair and membership of the committees referred to in (c) and (d) above would be the subject of further consideration at the next meeting of the Council or otherwise in terms of Standing Order 8.5. (f) to approve the following arrangements for the appointment to the Cabinet of additional Members when it considered Education Authority business (i) to appoint Ms Elizabeth Turbet and Mr Andrew Bruce as the Roman Catholic Church and Church of Scotland representatives, respectively; (ii) to issue a public notice seeking nominations from church or denominational groups to fill the third Church representative position; (iii) to approve the appointment of Ms Jacqui MacKenzie as the non-voting representative, nominated by the Local Negotiating Committee for Teachers; (iv) to appoint two non-voting representatives, to be drawn from a pool of Youth Council members on a meeting by-meeting basis; and (v) to remit to Cabinet to agree such appointments; and (g) to approve the appointment of Val Gibson, Gloria Killin, Jim Smith, Ann Smyth and Karen Wallace as lay representatives to the Education Appeal Committee. 21
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14. Appointments to Outside Bodies Submitted report by the Chief Executive on a number of potential appointments to outside bodies and inviting nominations to fill Elected Member positions. Appendix 1 to the report provided a list of outside bodies on which representation was sought. Nominations were invited to serve the outside bodies listed at Appendix 1 to the report. A summary of nominations submitted by the Administration, main Opposition, second Opposition and Independent Members, was circulated at the meeting. Members considered each of the appointments in turn. The Council agreed as follows: (a) to formally elect to North Ayrshire Licensing Board those Members already appointed to serve on the Licensing Committee; (b) to approve the appointments to outside bodies set out at Appendix NAC2 to this Minute; (c) to note that further nominations in respect of outstanding vacancies would be considered at the next meeting of the Council, together with nominations in respect of any further outside body appointments which might be intimated in the intervening period; and (d) that the Chief Executive exercise delegated authority to make any appropriate officer appointments to outside bodies and to identify such lead officers as might be required to support Elected Members in their role on key outside bodies 15. Urgent Items There were no urgent items. 16. Provost’s Closing Remarks The Provost thanked Members for their participation in what had been a busy meeting. The meeting ended at 4.00 p.m. 22
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Appendix NAC 1 North Ayrshire Council 18 May 2022 Appointments of Chairs and Vice Chairs Cabinet It was noted that, in terms of the Scheme of Administration, the Leader of the Council would serve as Chair of the Cabinet. It was further noted that the Depute Leader of the Council would serve as Vice Chair. Appeals Committee It was noted that, in terms of the Scheme of Administration, the membership for each meeting of the Appeals Committee would be drawn from a pool of appointed Members, and that the Chair would be appointed from among the Members present at each individual meeting, for the duration of that meeting. Audit and Scrutiny Committee Councillor Cullinane, seconded by Councillor Foster, moved that Councillor Bell be appointed to serve as Chair of the Audit and Scrutiny Committee. Councillor Billings, seconded by Councillor Inglis, moved that Councillor Marshall be so appointed. On a division and a roll call vote, there voted for the appointment of Councillor Bell as Chair, Councillors Bell, Burns, Collier, Cullinane, Davidson, Dickson, Foster, Gurney, Hill, Johnson, Kerr, Larsen, Macaulay, McClung, McDonald, McTiernan, Donald Reid, Robertson and Sweeney (19), and for the appointment of Councillor Marshall as Chair, Councillors Billings, S. Ferguson, T. Ferguson, Gallacher, Glover, Inglis, Marshall, McLean, Donald L. Reid, Stalker and Stephen (11), Councillor Murdoch abstaining, and Councillor Bell was duly appointed. Thereafter, Councillor Cullinane, seconded by Councillor Foster, moved that Councillor Donald Reid be appointed to serve as Vice Chair of the Audit and Scrutiny Committee. Councillor Marshall, seconded by Councillor Inglis, moved that Councillor McLean be so appointed. On a division and a roll call vote, there voted for the appointment of Councillor Donald Reid as Vice Chair, Councillors Bell, Burns, Collier, Cullinane, Davidson, Dickson, Foster, Gurney, Hill, Johnson, Kerr, Larsen, Macaulay, McClung, McDonald, McTiernan, Donald Reid, Donald L. Reid, Robertson and Sweeney (20), and for the appointment of Councillor McLean as Vice Chair, Councillors Billings, S. Ferguson, T. Ferguson, Gallacher, Glover, Inglis, Marshall, McLean, Stalker and Stephen (10), Councillor Murdoch abstaining, and Councillor Donald Reid was duly appointed. 23
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Ayrshire Regional Economic Joint Committee It was noted that chairmanship of the Ayrshire Regional Economic Joint Committee rotated between the three Ayrshire Councils (with North Ayrshire due to assume the Chair in September 2023). Councillor Macaulay, seconded by Councillor Hill, moved that Councillor Burns be appointed to serve as Chair of the Ayrshire Regional Economic Joint Committee in September 2023 or such other date as when the chairmanship rotated to North Ayrshire Council. There being no amendment, Councillor Burns was duly appointed as Chair of the Joint Committee. Ayrshire Regional Economic Partnership Sub-Committee (Ayrshire Economic Partnership Board) It was noted that chairmanship of the Ayrshire Regional Economic Partnership Sub- Committee (Ayrshire Economic Partnership Board) rotated between the three Ayrshire Councils (with North Ayrshire due to assume the Chair in September 2023). Councillor Macaulay, seconded by Councillor Hill, moved that Councillor Burns be appointed to serve as Chair of the Ayrshire Regional Economic Partnership Sub- Committee (Ayrshire Economic Partnership Board) in September 2023 or such other date as when the chairmanship rotated to North Ayrshire Council. There being no amendment, Councillor Burns was duly appointed as Chair of the Partnership Board. Ayrshire Shared Services Joint Committee It was noted that chairmanship of the Ayrshire Shared Services Joint Committee rotated between the three Ayrshire Councils (with North Ayrshire due to assume the Chair on 1 June 2022). Councillor Macaulay, seconded by Councillor Hill, moved that Councillor Burns be appointed to serve as Chair of the Ayrshire Shared Services Joint Committee on 1 June 2022 or such other date as when the chairmanship rotated to North Ayrshire Council. There being no amendment, Councillor Burns was duly appointed as Chair of the Joint Committee. Education Appeal Committee It was noted that, in terms of the Scheme of Administration, the membership for each meeting of the Appeals Committee would be drawn from a pool of appointed Members and lay representatives and that the Chair would be nominated by the Committee at each meeting. Licensing Committee (and Board) Councillor Macaulay, seconded by Councillor Hill, moved that Councillor Collier be appointed to serve as Chair of the Licensing Committee (and Board). Councillor Gallacher, seconded by Councillor Inglis, moved that Councillor Stalker be so appointed. 24
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On a division and a roll call vote, there voted for the appointment of Councillor Collier as Chair, Councillors Bell, Burns, Collier, Cullinane, Davidson, Dickson, Foster, Gurney, Hill, Johnson, Kerr, Larsen, Macaulay, McClung, McDonald, McTiernan, Donald Reid, Robertson and Sweeney (19), and for Councillor Stalker as Chair, Councillors Billings, S. Ferguson, T. Ferguson, Gallacher, Glover, Inglis, Marshall, McLean, Donald L. Reid, Stalker and Stephen (11), Councillor Murdoch abstaining, and Councillor Collier was duly appointed as Chair of the Licensing Committee. Councillor Inglis, seconded by Councillor Gallacher, moved that Councillor Stephen be appointed to serve as Vice Chair of the Licensing Committee (and Board). Councillor Cullinane, seconded by Councillor Foster, moved that Councillor McDonald be so appointed. On a division and a roll call vote, there voted for the appointment of Councillor McDonald as Vice Chair, Councillors Bell, Burns, Collier, Cullinane, Davidson, Dickson, Foster, Gurney, Hill, Johnson, Kerr, Larsen, Macaulay, McClung, McDonald, McTiernan, Donald Reid, Robertson and Sweeney (19) and for Councillor Stephen as Vice Chair, Councillors Billings, S. Ferguson, T. Ferguson, Gallacher, Glover, Inglis, Marshall, McLean, Donald L. Reid, Stalker and Stephen (11), Councillor Murdoch abstaining, and Councillor McDonald was duly appointed as Vice Chair of the Licensing Committee. Local Development Plan Committee It was noted that, in terms of the Scheme of Administration, the relevant portfolio- holder on the Cabinet was appointed as Chair of the Local Development Committee. Accordingly, Councillor Macaulay, seconded by Councillor Hill, formally nominated Councillor Gurney, and Councillor Gurney was duly appointed as Chair of the Local Development Plan Committee. There were no nominations for the position of Vice Chair of the Local Development Plan Committee and this appointment was, therefore, continued for consideration at a future meeting. Local Review Body and Planning Committee Councillor Cullinane, seconded by Councillor McDonald, moved that Councillor Foster be appointed to serve as Chair of the Local Review Body and Planning Committee. Councillor Marshall, seconded by Councillor Inglis, moved that Councillor Billings be so appointed. On a division and a roll call vote, there voted for the appointment of Councillor Foster as Chair of the Local Review Body and Planning Committee, Councillors Bell, Burns, Collier, Cullinane, Davidson, Dickson, Foster, Gurney, Hill, Johnson, Kerr, Larsen, Macaulay, McClung, McDonald, McTiernan, Donald Reid, Robertson and Sweeney (19), and for Councillor Billings as Chair, Councillors Billings, S. Ferguson, T. Ferguson, Gallacher, Glover, Inglis, Marshall, McLean, Donald L. Reid, Stalker and Stephen (11), Councillor Murdoch abstaining, and Councillor Foster was duly appointed as Chair of the Local Review Body and the Planning Committee. 25
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Thereafter, Councillor T. Ferguson, seconded by Councillor Marshall, moved that Councillor Billings be appointed to serve as Vice Chair of the Local Review Body and Planning Committee. There being no further nominations, Councillor Billings was duly appointed as Vice Chair of the Local Review Body and the Planning Committee. Police and Fire and Rescue Committee Councillor Cullinane, seconded by Councillor Foster, moved that Councillor Donald Reid be appointed to serve as Chair of the Police and Fire and Rescue Committee. Councillor Marshall, seconded by Councillor Inglis, moved that Councillor Glover be so appointed. On a division and a roll call vote, there voted for the appointment of Councillor Donald Reid as Chair, Councillors Bell, Burns, Collier, Cullinane, Davidson, Dickson, Foster, Gurney, Hill, Johnson, Kerr, Larsen, Macaulay, McClung, McDonald, McTiernan, Donald Reid, Robertson and Sweeney (19), and for Councillor Glover as Chair, Councillors Billings, S. Ferguson, T. Ferguson, Gallacher, Glover, Inglis, Marshall, McLean, Stalker and Stephen (10), Councillors Murdoch and Donald L. Reid abstaining, and Councillor Donald Reid was duly appointed as Chair of the Police and Fire and Rescue Committee. Thereafter, Councillor Cullinane, seconded by Councillor Foster, moved that Councillor McDonald be appointed to serve as Vice Chair of the Police and Fire and Rescue Committee. Councillor Inglis, seconded by Councillor Gallacher, moved that Councillor Glover be so appointed. On a division and a roll call vote, there voted for the appointment of Councillor McDonald as Vice Chair, Councillors Bell, Burns, Collier, Cullinane, Davidson, Dickson, Foster, Gurney, Hill, Johnson, Kerr, Larsen, Macaulay, McClung, McDonald, McTiernan, Donald Reid, Robertson and Sweeney (19), and for Councillor Glover as Vice Chair, Councillors Billings, S. Ferguson, T. Ferguson, Gallacher, Glover, Inglis, Marshall, McLean, Stalker and Stephen (10), Councillors Murdoch and Donald L. Reid abstaining, and Councillor McDonald was duly appointed as Vice Chair of the Police and Fire and Rescue Committee. Staffing and Recruitment Committee It was noted that, in terms of the Scheme of Administration, the Leader of the Council was appointed as Chair of the Staffing and Recruitment Committee. Accordingly, Councillor Macaulay, seconded by Councillor Hill, formally nominated Councillor Burns, and Councillor Burns was duly appointed as Chair of the Staffing and Recruitment Committee. 26
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North Ayrshire Integration Joint Board In terms of the Scheme of Administration, it was noted that: (i) chairmanship of the Integration Joint Board rotated between the Council and NHS Ayrshire and Arran on a two-yearly basis, with North Ayrshire Council due to assume the Chair from June 2023. (ii) the position of Vice Chair similarly rotated on a two-yearly basis, with the Vice Chair being nominated from whichever of the Council or NHS nominees who was not then the Chair; and (iii) the Chair or Vice Chair was the Cabinet Portfolio-holder for Health and Social Care. Councillor Macaulay, seconded by Councillor Hill, formally nominated Councillor Johnson to serve as Chair or Vice Chair, as appropriate, and Councillor Johnson was duly appointed as Chair of the North Ayrshire Integration Joint Board when North Ayrshire Council assumed the Chair of the North Ayrshire Integration Joint Board from June 2023 and, otherwise, as Vice Chair. Arran Locality Partnership It was noted that Councillor Billings, as the Ward 4 Member, was appointed as Chair of the Arran Locality Partnership. Councillor Gallacher, seconded by Councillor Inglis, formally nominated Councillor Billings as Chair, and Councillor Billings was duly appointed as Chair of the Arran Locality Partnership. Garnock Valley Locality Partnership Councillor Cullinane, seconded by Councillor Foster, moved that Councillor Bell be appointed to serve as Chair of the Garnock Valley Locality Partnership. There being no further nominations, Councillor Bell was duly appointed as Chair of the Garnock Valley Locality Partnership. Irvine Locality Partnership Councillor Hill, seconded by Councillor Robertson, moved that Councillor Macaulay be appointed to serve as Chair of the Irvine Locality Partnership. Councillor Cullinane, seconded by Councillor Foster, moved that Councillor McPhater be so appointed. On a division and a roll call vote, there voted for the appointment of Councillor Macaulay as Chair, Councillors Billings, Burns, Collier, Davidson, Dickson, S. Ferguson, Gallacher, Glover, Gurney, Hill, Inglis, Johnson, Larsen, Macaulay, McClung, McTiernan, Robertson, Stalker and Stephen (19), and for Councillor McPhater as Chair, Councillors Bell, Cullinane, Foster, Kerr, McDonald, Donald Reid and Sweeney (7), Councillors T. Ferguson, Marshall, McLean, Murdoch and Donald L. Reid abstaining, and Councillor Macaulay was duly appointed as Chair of the Irvine Locality Partnership. 27
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Kilwinning Locality Partnership Councillor Cullinane, seconded by Councillor Foster, moved that Councillor Donald Reid be appointed to serve as Chair of the Kilwinning Locality Partnership. Councillor Macaulay, seconded by Councillor Hill, moved that Councillor Davidson be so appointed. On a division and a roll call vote, there voted for the appointment of Councillor Donald Reid as Chair, Councillors Bell, Cullinane, Foster, Kerr, McDonald, Donald Reid, Stalker and Sweeney (8), and for Councillor Davidson as Chair, Councillors Burns, Collier, Davidson, Dickson, Gallacher, Gurney, Hill, Inglis, Johnson, Larsen, Macaulay, McClung, McTiernan and Robertson (14), Councillors Billings, S. Ferguson, T. Ferguson, Glover, Marshall, McLean, Murdoch, Donald L. Reid and Stephen abstaining, and Councillor Davidson was duly appointed as Chair of the Kilwinning Locality Partnership. North Coast and Cumbraes Locality Partnership Councillor Macaulay, seconded by Councillor Robertson, moved that Councillor Hill be appointed to serve as Chair. There being no further nominations, Councillor Hill was duly appointed to serve as Chair of the North Coast and Cumbraes Locality Partnership. Three Towns Locality Partnership Councillor Macaulay, seconded by Councillor Hill, moved that Councillor Gurney be appointed to serve as Chair of the Three Towns Locality Partnership. Councillor Cullinane, seconded by Councillor Foster, moved that Councillor Kerr be so appointed. On a division and a roll call vote, there voted for the appointment of Councillor Gurney as Chair, Councillors Burns, Collier, Davidson, Dickson, Gurney, Hill, Johnson, Larsen, Macaulay, McClung, McTiernan and Robertson (12), and for Councillor Kerr as Chair, Councillors Bell, Billings, Cullinane, T. Ferguson, Foster, Gallacher, Inglis, Kerr, McDonald, McLean, Donald Reid, Stalker Stephen and Sweeney (14), Councillors S. Ferguson, Glover, Marshall, Murdoch and Donald L. Reid abstaining, and Councillor Kerr was duly appointed as Chair of the Three Towns Locality Partnership. 28
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Appointments to Committees Thereafter, Members considered nominations in respect of the remainder of the membership of above-mentioned committees, as follows: Cabinet It was noted that, in terms of the Scheme of Administration, the Cabinet would comprise the Leader and Depute Leader of the Council and five Members nominated by the Administration. Councillor Macaulay, seconded by Councillor Hill, formally nominated the following, who were duly appointed as Members of the Cabinet with the portfolio responsibilities indicated: Councillor Burns – Leader of the Council (Chair) Councillor Macaulay – Education portfolio-holder Councillor Johnson – Health and Social Care portfolio-holder Councillor Davidson – Place portfolio-holder Councillor Hill – Communities and Islands portfolio-holder Councillor Gurney – Economy and Climate Change portfolio-holder Councillor Larsen – Finance portfolio-holder Appeals It was noted that, in terms of the Scheme of Administration, the standing members of Staffing and Recruitment Committee, together with their named substitutes, would form the pool of 12 members of the Appeals Committee. Audit and Scrutiny Committee It was noted that, in terms of the Scheme of Administration, the membership of the Audit and Scrutiny Committee would comprise 2 Members nominated by the Administration, 3 Members nominated by the main Opposition, 3 Members nominated by the second Opposition and 1 Independent Member. Councillor Macaulay, seconded by Councillor Hill, formally nominated Councillors Collier and McTiernan, who were duly appointed as the Administration appointments to the Audit and Scrutiny Committee. Councillor T. Ferguson, seconded by Councillor Marshall, formally nominated Councillors Inglis, Marshall and McLean, who were duly appointed as the main Opposition appointments to the Audit and Scrutiny Committee. Councillor Cullinane, seconded by Councillor Foster, formally nominated Councillors Bell, Donald Reid and Sweeney, who were duly appointed as the second Opposition appointments to the Audit and Scrutiny Committee. 29
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Councillor Donald L. Reid, seconded by Councillor Cullinane, formally nominated Councillor Murdoch as the Independent Member appointment to the Audit and Scrutiny Committee. There being no further nominations, Councillor Murdoch was duly appointed. Accordingly, the membership of the Audit and Scrutiny Committee was as follows: Councillor Bell (Chair) Councillor Donald Reid (Vice Chair) Councillor Collier Councillor Inglis Councillor Marshall Councillor McLean Councillor McTiernan Councillor Murdoch Councillor Sweeney Ayrshire Regional Economic Joint Committee Councillor Macaulay, seconded by Councillor Hill nominated Councillors Burns and Gurney to serve on the Ayrshire Regional Economic Joint Committee. Councillor McDonald, seconded by Councillor Foster, nominated Councillor Cullinane to be so appointed. There being no further nominations, the following Members were duly appointed to represent North Ayrshire Council on the Ayrshire Regional Economic Joint Committee: Councillor Burns (Chair, as appropriate) Councillor Cullinane Councillor Gurney Ayrshire Regional Economic Partnership Sub-Committee (Ayrshire Economic Partnership Board) Councillor Macaulay, seconded by Councillor Hill nominated Councillors Burns and Gurney to serve on the Ayrshire Economic Partnership Board. Councillor Foster, seconded by Councillor McDonald, nominated Councillor Cullinane to be so appointed. There being no further nominations, the following Members were duly appointed to represent North Ayrshire Council on the Ayrshire Regional Economic Joint Committee: Councillor Burns (Chair, as appropriate) Councillor Cullinane Councillor Gurney 30
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Ayrshire Shared Services Joint Committee Councillor Macaulay, seconded by Councillor Hill nominated Councillors Burns and Davidson to serve on the Ayrshire Shared Services Joint Committee. Councillor T. Ferguson, seconded by Councillor McLean, nominated Councillor Marshall to be so appointed. Councillor Foster, seconded by Councillor McDonald, nominated Councillor Cullinane to be so appointed. There being no further nominations, the following Members were duly appointed to represent North Ayrshire Council on the Ayrshire Shared Services Joint Committee: Councillor Burns (Chair, as appropriate) Councillor Cullinane Councillor Davidson Councillor Marshall Education Appeals Committee Councillor Macaulay, seconded by Councillor Hill, nominated Councillor Robertson to serve on the Education Appeals Committee. Councillor Cullinane, seconded by Councillor Foster, nominated Councillors Bell and McDonald to be so appointed. There being no further nominations (a) membership of the Education Appeals Committee was agreed as follows: Councillor Bell Councillor McDonald Councillor Robertson and (b) it was noted that a further appointment to the Education Appeals Committee may be considered at a future meeting. Joint Consultative Committee (1st Tier) It was noted that, in terms of the constitution of the Joint Consultative Committee, the members of the Staffing and Recruitment Committee (or their named substitutes) would automatically be appointed as members of the Joint Consultative Committee. Licensing Committee (and Board) It was noted that, in terms of the Scheme of Administration, the membership of the Licensing Committee would comprise 3 Members nominated by the Administration, 3 Members nominated by the main Opposition, 3 Members nominated by the second Opposition and 1 Independent Member. It was further noted that, by convention, the membership of the Licensing Board was the same as that of the Licensing Committee. 31
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Councillor Macaulay, seconded by Councillor Hill, formally nominated Councillors Collier, Larsen and McClung, who were duly appointed as the Administration appointments to the Licensing Committee. Councillor T. Ferguson, seconded by Councillor Marshall, formally nominated Councillors S. Ferguson, Stalker and Stephen, who were duly appointed as the main Opposition appointments to the Licensing Committee. Councillor Cullinane, seconded by Councillor Foster, formally appointed Councillors Bell and McDonald, who were duly appointed as the second Opposition appointments to the Licensing Committee. Councillor Murdoch, seconded by Councillor Stalker, nominated Councillor Donald L. Reid as the Independent Member appointment to the Licensing Committee. There being no further nomination, Councillor Donald L. Reid was duly appointed. Accordingly, (a) the membership of the Licensing Committee was as follows: Councillor Collier (Chair) Councillor McDonald (Vice Chair) Councillor Bell Councillor S. Ferguson Councillor Larsen Councillor McClung Councillor Donald L. Reid Councillor Stalker Councillor Stephen and (b) it was noted that the remaining vacancy on the Licensing Committee would be filled in terms of Standing Order 8.5. Local Development Plan Committee It was noted that, in terms of the Scheme of Administration, all 33 Members of the Council were appointed to the Local Development Plan Committee. Planning Committee and Local Review Body It was noted that, in terms of the Scheme of Administration, the membership of the Planning Committee and Local Review Body would comprise 3 Members nominated by the Administration, 3 Members nominated by the main Opposition, 3 Members nominated by the second Opposition and 1 Independent Member. 32
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Councillor Macaulay, seconded by Councillor Hill, formally nominated Councillors Davidson, McTiernan and Robertson, who were duly appointed as the Administration appointments to the Local Review Body and Planning Committee. Councillor T. Ferguson, seconded by Councillor Marshall, formally nominated Councillors Billings, Inglis and S. Ferguson, who were duly appointed as the main Opposition appointments to the Local Review Body and Planning Committee. Councillor Cullinane, seconded by Councillor McDonald, formally appointed Councillors Foster, Kerr and Montgomerie, who were duly appointed as the second Opposition appointments to the Local Review Body and Planning Committee. Councillor Donald L. Reid, seconded by Councillor Hill, nominated Councillor Murdoch as the Independent Member appointment to the Local Review Body and Planning Committee. There being no further nomination, Councillor Murdoch was duly appointed. Accordingly, (a) the membership of the Licensing Committee was as follows: Councillor Foster (Chair) Councillor Billings (Vice Chair) Councillor Davidson Councillor S. Ferguson Councillor Inglis Councillor Kerr Councillor McTiernan Councillor Montgomerie Councillor Murdoch Councillor Robertson Police and Fire and Rescue Committee It was noted that, in terms of the Scheme of Administration, the membership of the Police and Fire and Rescue Committee would comprise 3 Members nominated by the Administration, 3 Members nominated by the main Opposition, 3 Members nominated by the second Opposition and 1 Independent Member. Councillor Macaulay, seconded by Councillor Hill, formally nominated Councillors McClung and McTiernan, who were duly appointed as the Administration appointments to the Police and Fire and Rescue Committee. Councillor Marshall, seconded by Councillor T. Ferguson, formally nominated Councillors Gallacher, Glover and Stephen, who were duly appointed as the main Opposition appointments to the Police and Fire and Rescue Committee. Councillor Cullinane, seconded by Councillor Foster, formally appointed Councillors Donald Reid, McDonald and Sweeney, who were duly appointed as the second Opposition appointments to the Police and Fire and Rescue Committee. 33
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Councillor Murdoch, seconded by Councillor Sweeney, nominated Councillor Donald L. Reid as the Independent Member appointment to the Police and Fire and Rescue Committee. There being no further nomination, Councillor Donald L. Reid was duly appointed. Accordingly, (a) the membership of the Police and Fire and Rescue Committee was as follows: Councillor Donald Reid (Chair) Councillor McDonald (Vice Chair) Councillor Gallacher Councillor Glover Councillor McClung Councillor McTiernan Councillor Donald L. Reid Councillor Stephen Councillor Sweeney and (b) it was noted that the remaining vacancy on the Police and Fire and Rescue Committee would be filled in terms of Standing Order 8.5. Staffing and Recruitment Committee It was noted that, in terms of the Scheme of Administration, the Administration Leader and Depute Leader of the Council, Leader and Depute Leader of the main Opposition and the Leader and Depute Leader of the second Opposition were appointed to the Staffing and Recruitment Committee. Nominations, duly proposed and seconded, were submitted in respect of their named substitutes. Councillor Macaulay, seconded by Councillor Gurney, nominated Councillors Hill and Dickson as the named substitutes for Councillors Burns and Macaulay, respectively, and those Members were duly appointed. Councillor Billings, seconded by Councillor Inglis, nominated Councillors Glover and Stalker as the named substitutes for Councillors Marshall and T. Ferguson, respectively, and those Members were duly appointed. Councillor Cullinane, seconded by Councillor McDonald, nominated Councillors Foster and Donald Reid, respectively, and those Members were duly appointed. Accordingly, the membership of the Staffing and Recruitment Committee was as follows: 34
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Councillor Burns (Chair) (substitute: Councillor Hill) Councillor Macaulay (substitute: Councillor Dickson) Councillor Marshall (substitute: Councillor Glover) Councillor T. Ferguson (substitute: Councillor Stalker) Councillor Cullinane (substitute: Councillor Foster) Councillor Bell (substitute: Councillor Donald Reid). North Ayrshire Integration Joint Board It was noted that, in terms of the Scheme of Administration, appointments to the North Ayrshire Integration Joint Board would comprise two Members (and their deputies) nominated by the Administration and two Members (and their deputies) not nominated by the Administration. Councillor Macaulay, seconded by Councillor Hill, formally nominated Councillors Johnson and Dickson as the Administration appointments to the North Ayrshire Integration Joint Board, and further nominated Councillors Larsen and Robertson, respectively, as their deputies. Councillor Marshall, seconded by Councillor T. Ferguson, nominated Councillor Billings to serve on the North Ayrshire Integration Joint Board, and further nominated Councillor S. Ferguson as his deputy. Councillor Cullinane, seconded by Councillor Foster, nominated Councillor McPhater to serve on the North Ayrshire Integration Joint Board, and further nominated Councillor Sweeney as her deputy. Accordingly, the North Ayrshire Council membership of the North Ayrshire integration Joint Board was as follows: Councillor Johnson (Chair/Vice Chair, as appropriate) (deputy: Councillor Larsen) Councillor Billings (deputy: Councillor S Ferguson) Councillor Dickson (depute: Councillor Robertson) Councillor McPhater (deputy: Councillor Sweeney) 35
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Appendix NAC2 North Ayrshire Council Appointments to Outside Bodies APSE Scottish Commercialisation Advisory Group Councillor Macaulay, seconded by Councillor Hill, nominated Councillor Davidson to serve on the APSE Scottish Commercialisation Advisory Group. There being no further nominations, Councillor Davidson was duly appointed. Arran Access Trust Councillor Marshall, seconded by Councillor Inglis, nominated Councillor Billings to serve on the Arran Access Trust. There being no further nominations, Councillor Billings was duly appointed. Arran Ferry Committee Councillor Marshall, seconded by Councillor Inglis, nominated Councillor Billings to serve on the Arran Ferry Committee. There being no further nominations, Councillor Billings was duly appointed. Ayrshire Area Support Team Councillor Macaulay, seconded by Councillor Hill, nominated Councillor Dickson to serve on the Ayrshire Area Support Team. There being no further nominations, Councillor Dickson was duly appointed. Ayrshire Valuation Joint Board Councillor Cullinane, seconded by Councillor Foster, nominated Councillor Donald Reid to serve on the Ayrshire Valuation Joint Board as its Vice Chair. Councillor Marshall, seconded by Councillor Inglis, nominated Councillor Glover as Vice Chair of the Ayrshire Valuation Joint Board. 36
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On a division and a roll call vote, there voted for the appointment of Councillor Glover as Vice Chair of the Ayrshire Valuation Joint Board, Councillors Billings, S. Ferguson, T. Ferguson, Gallacher, Glover, Inglis, Marshall, McLean, Stalker and Stephen (10) and for the appointment of Councillor Donald Reid as Vice Chair, Councillors Bell, Burns, Collier, Cullinane, Davidson, Dickson, Foster, Gurney, Hill, Johnson, Kerr, Larsen, Macaulay, McClung, McDonald, McTiernan, Donald Reid, Donald L. Reid, Robertson and Sweeney (20), Councillor Murdoch abstaining, and Councillor Donald Reid was duly appointed as Vice Chair of the Ayrshire Valuation Joint Board. Thereafter, Members considered the appointment of other representatives to serve on the Ayrshire Valuation Joint Board. Councillor Murdoch, seconded by Councillor Inglis, nominated Councillor Donald L. Reid to serve on the Ayrshire Valuation Joint Board. Councillor Marshall, seconded by Councillor T. Ferguson nominated Councillor Glover to serve on the Ayrshire Valuation Joint Board. Councillor Cullinane, seconded by Councillor Foster, nominated Councillor McDonald to serve on the Ayrshire Valuation Joint Board. There being no further nominations, the following were duly appointed to serve on the Ayrshire Valuation Joint Board: Councillor Donald Reid (Vice Chair) Councillor Glover Councillor McDonald Councillor Donald L. Reid Clyde, Kintyre and Islands Ferry Stakeholder Group (formerly Clyde Ferry Users Group) Councillor Macaulay, seconded by Councillor Larsen, nominated Councillor Hill to serve on the Clyde, Kintyre and Islands Ferry Stakeholder Group. Councillor Marshall, seconded by Councillor Inglis, nominated Councillors Billings and T. Ferguson to serve on the Clyde, Kintyre and Islands Ferry Stakeholder Group. There being two vacancies and three nominations, voting took place in respect of each vacancy in turn. 37
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On a division and a roll call vote, there voted for Councillor Billings to be appointed to fill the first vacancy, Councillors T. Ferguson, Gallacher, Donald Reid, Stephen and Sweeney (5), for Councillor T. Ferguson to be appointed, Councillors Billings, S. Ferguson, Glover, Inglis, Marshall, McLean, Donald L. Reid and Stalker (8), and for Councillor Hill to be appointed, Councillors Bell, Burns, Collier, Cullinane, Davidson, Dickson, Foster, Gurney, Hill, Johnson, Kerr, Larsen, Macaulay, McClung, McDonald, McTiernan, Murdoch and Robertson (18), and Councillor Hill was duly appointed. Thereafter, Councillor T. Ferguson agreed to withdraw in favour of Councillor Billings. Accordingly, the Council’s representatives on the Clyde, Kintyre and Islands Ferry Stakeholder Group were: Councillor Billings Councillor Hill Clyde Local Liaison Committee Councillor Marshall, seconded by Councillor McLean, nominated Councillor Billings to serve on the Clyde Local Liaison Committee. There being no further nominations, Councillor Billings was duly appointed. Community Justice Ayrshire Committee Councillor Macaulay, seconded by Councillor Hill, nominated Councillor Johnson to serve on the Community Justice Ayrshire Committee. Councillor Marshall, seconded by Councillor McLean, nominated Councillor Inglis to serve on the Community Justice Ayrshire Committee. On a division and a roll call vote, there voted for the appointment of Councillor Inglis, Councillors Billings, T. Ferguson, Gallacher, Inglis, Marshall, McLean, Stalker and Stephen (8), and for the appointment of Councillor Johnson, Councillors Bell, Burns, Collier, Cullinane, Davidson, Dickson, Foster, Gurney, Hill, Johnson, Larsen, Macaulay, McClung, McDonald, McTiernan, Donald Reid, Donald L. Reid, Robertson, and Stalker (19), Councillors S. Ferguson, Glover, Kerr and Murdoch abstaining, and Councillor Johnson was duly appointed. Thereafter, Councillor Marshall, seconded by Councillor Gallacher, nominated Councillor Inglis to serve as the substitute representative on the Community Justice Ayrshire Committee. Councillor Macaulay, seconded by Councillor Hill, nominated Councillor Dickson to serve as the substitute representative on the Community Justice Ayrshire Committee. 38
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On a division as a roll call vote, there voted for the appointment of Councillor Dickson, Councillors Bell, Burns, Collier, Davidson, Dickson, Foster, Gurney, Hill, Johnson, Larsen, Macaulay, McClung, McDonald, McTiernan, Murdoch, Donald L. Reid, Robertson and Sweeney (18), and for the appointment of Councillor Inglis, Councillors Billings, S. Ferguson, T Ferguson, Gallacher, Glover, Inglis, Marshall, McLean, Donald Reid, Stalker and Stephen (11), Councillors Cullinane and Kerr abstaining, and Councillor Dickson was duly appointed. Accordingly, the following were duly appointed to serve on the Community Justice Ayrshire Committee: Councillor Johnson (substitute: Councillor Dickson) Community Planning Partnership (CPP) Board It was noted that the Chairs of the six Locality Partnerships and the Integration Joint Board Chair/Vice Chair were appointed as the Council’s representatives on the Community Planning Partnership Board, namely: Councillor Bell Councillor Billings Councillor Davidson Councillor Hill Councillor Johnson Councillor Kerr Councillor Macaulay Convention of the Highlands and Islands Councillor Macaulay, seconded by Councillor Hill, nominated Councillor Burns to serve on the Convention of the Highlands and Islands. There being no further nominations, Councillor Burns was duly appointed. CPP Safer North Ayrshire Partnership Councillor Macaulay, seconded by Councillor Hill, nominated Councillor Davidson to serve on the CPP Safer North Ayrshire Partnership. There being no further nominations, Councillor Davidson was duly appointed. Corporate Equality Group Councillor Macaulay, seconded by Councillor Hill, nominated Councillor Robertson to serve on the Corporate Equality Group. Councillor Marshall, seconded by Councillor T. Ferguson, nominated Councillor Inglis to serve on the Corporate Equality Group. 39
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Councillor Cullinane, seconded by Councillor McDonald, nominated Councillor Foster to serve on the Corporate Equality Group. There being no further nominations, the following were duly appointed to serve on the Corporate Equality Group: Councillor Foster Councillor Hill Councillor Inglis COSLA Convention Councillor Hill seconded by Councillor Gurney, nominated Councillors Burns and Macaulay to serve on the COSLA Convention. Councillor T. Ferguson, seconded by Councillor McLean, nominated Councillor Marshall to serve on the COSLA Convention. Councillor McDonald, seconded by Councillor Kerr, nominated Councillor Cullinane to serve on the COSLA Convention. There being no further amendments, the following were duly appointed to serve on the COSLA Convention: Councillor Burns Councillor Cullinane Councillor Macaulay Councillor Marshall COSLA Community Wellbeing Board Councillor Macaulay, seconded by Robertson, nominated Councillor Hill to serve on the COSLA Community Wellbeing Board. There being no further nominations, Councillor Hill was duly appointed. COSLA Children and Young People Board Councillor Hill, seconded by Councillor Robertson, nominated Councillor Macaulay to serve on the COSLA Children and Young People Board. There being no further nominations, Councillor Macaulay was duly appointed. 40
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COSLA Environment and Economy Board Councillor Macaulay, seconded by Councillor Hill, nominated Councillor Davidson to serve on the COSLA Environment and Economy Board. There being no further nominations, Councillor Davidson was duly appointed. COSLA Health and Social Care Board Councillor Macaulay, seconded by Councillor Hill, nominated Councillor Johnson to serve on the COSLA Health and Social Care Board. There being no further nominations, Councillor Johnson was duly appointed. COSLA Leaders Group Councillor Macaulay, seconded by Councillor Hill, formally nominated Councillor Burns to serve on the COSLA Leaders Group. Cross-Party Group on Armed Forces and Veterans Community Councillor Marshall, seconded by Councillor Inglis, nominated Councillor Glover to serve on the Cross-Party Group on Armed Forces and Veterans Community. Councillor Cullinane, seconded by Councillor Foster, nominated Councillor Montgomerie to serve on the Cross-Party Group on Armed Forces and Veterans Community. Councillor Murdoch, seconded by Councillor Inglis, nominated Councillor Donald L. Reid to serve on the Cross-Party Group on Armed Forces and Veterans Community. On a division and a roll call vote, there voted for the appointment of Councillor Donald L. Reid, Councillor Murdoch (1), for the appointment of Councillor Montgomerie, Councillors Bell, Burns, Collier, Cullinane, Davidson, Dickson, Foster, Gurney, Hill, Johnson, Kerr, Larsen, Macaulay, McClung, McDonald, McTiernan, Donald Reid, Robertson and Sweeney (19), and for the appointment of Councillor Glover, Councillors Billings, S. Ferguson, T. Ferguson, Gallacher, Glover, Inglis, Marshall, McLean and Stephen (9), Councillor Donald L. Reid abstaining, and Councillor Montgomerie was duly appointed. Cunninghame Housing Association Councillor Macaulay, seconded by Councillor Hill, nominated Councillor Davidson to serve on Cunninghame Housing Association. Councillor Cullinane, seconded by Councillor Foster, nominated Councillor Montgomerie to serve on Cunninghame Housing Association. 41
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On a division and a roll call vote, there voted for the appointment of Councillor Montgomerie, Councillors Bell, Cullinane, Foster, Kerr, McDonald, Donald Reid, Stalker and Sweeney (8), and for the appointment of Councillor Davidson, Councillors Burns, Collier, Davidson, Dickson, Gallacher, Gurney, Hill, Johnson, Larsen, Macaulay, McClung, McTiernan and Robertson (13), Councillors Billings, S. Ferguson, T. Ferguson, Glover, Inglis, Marshall, McLean, Murdoch, Donald L. Reid and Stephen abstaining, and Councillor Davidson was duly appointed. Dalgarven Mill Trust Councillor Marshall, seconded by Councillor Inglis, nominated Councillor Glover to serve on the Dalgarven Mill Trust. Councillor Cullinane, seconded by Councillor Foster, nominated Councillor Donald Reid to serve on the Dalgarven Mill Trust. On a division and a roll call vote, there voted for the appointment of Councillor Donald Reid, Councillors Bell, Burns, Collier, Cullinane, Davidson, Dickson, Foster, Gurney, Hill, Johnson, Kerr, Larsen, Macaulay, McClung, McDonald, McTiernan, Murdoch, Donald Reid, Donald L. Reid, Robertson and Sweeney (21), and for the appointment of Councillor Glover, Councillors Billings, S. Ferguson, T. Ferguson, Gallacher, Glover, Inglis, Marshall, McLean, Stalker and Stephen (10), and Councillor Donald Reid was duly appointed. Flood Risk Local Plan District Steering Group (Ayrshire) Councillor Macaulay, seconded by Councillor Hill, nominated Councillor Davidson to serve on the Flood Risk Local Plan District Steering Group (Ayrshire). There being no further nominations, Councillor Davidson was duly appointed. Haylie House Board of Trustees Councillor T. Ferguson, seconded by Councillor Inglis, nominated Councillor Marshall to serve on the Haylie House Board of Trustees. There being no further nominations, Councillor Marshall was duly appointed. Highlands and Islands Regional Economic Partnership Councillor Macaulay, seconded by Councillor Robertson, nominated Councillor Hill to serve on the Highlands and Islands Regional Economic Partnership. There being no further nominations, Councillor Hill was duly appointed. 42
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Highlands and Islands Territorial Committee Councillor Macaulay, seconded by Councillor Robertson, nominated Councillor Hill to serve on the Highlands and Islands Territorial Committee. There being no further nominations, Councillor Hill was duly appointed. Hunterston Parc Liaison Group (formerly Hunterston Marine Yard Liaison Group) Councillor T. Ferguson, seconded by Councillor Inglis, nominated Councillor Marshall to serve on the Liaison Group. Councillor Donald L. Reid, seconded by Councillor Stalker, nominated Councillor Murdoch to serve on the Liaison Group. There being no further nominations, the following were appointed to serve on the Hunterston Parc Liaison Group: Councillor Marshall Councillor Murdoch Hunterston Site Stakeholders Group Councillor Billings, seconded by Councillor Inglis, nominated Councillors T. Ferguson and Marshall to serve on the Hunterston Site Stakeholders Group. Councillor Macaulay, seconded by Councillor Gurney, nominated Councillor Hill to serve on the Hunterston Site Stakeholders Group. Councillor Donald L. Reid, seconded by Councillor Sweeney, nominated Councillor Murdoch to serve on the Hunterston Site Stakeholder Group. There being no further nominations, the following were appointed to serve on the Hunterston Site Stakeholders Group: Councillor T. Ferguson Councillor Hill Councillor Marshall Councillor Murdoch Industrial Communities Alliance Councillor Cullinane, seconded by Councillor Foster, nominated Councillor McDonald to serve on the Industrial Communities Alliance. There being no further nominations, Councillor McDonald was duly appointed. 43
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Kilbirnie Loch Management Committee Councillor T. Ferguson, seconded by Councillor Inglis, nominated Councillor Stalker to serve on the Kilbirnie Loch Management Committee. There being no further nominations, Councillor Stalker was duly appointed. Lowland Reserve Forces and Cadets Association Councillor Marshall, seconded by Councillor Inglis, nominated Councillor Glover to serve on the Lowlands Reserve Forces and Cadets Association. Councillor Cullinane, seconded by Councillor Foster, nominated Councillor Montgomerie to serve on the Lowland Reserve Forces and Cadets Association. On a division and a roll call vote, there voted for appointment of Councillor Montgomerie, Councillors Bell, Burns, Collier, Cullinane, Davidson, Dickson, Foster, Gurney, Hill, Johnson, Kerr, Larsen, Macaulay, McClung, McDonald, McTiernan, Donald Reid, Robertson and Sweeney (19), and for the appointment of Councillor Glover, Councillors Billings, S. Ferguson, T. Ferguson, Gallacher, Glover, Inglis, Marshall, McLean, Stalker and Stephen (10), Councillors Murdoch and Donald L. Reid abstaining, and Councillor Montgomerie was duly appointed. Councillor T. Ferguson, seconded by Councillor Inglis, nominated Councillor Glover to serve as the substitute representative on the Lowland Reserve Forces and Cadets Association. There being no further nominations, Councillor Glover was duly appointed. Accordingly, the following were appointed to serve on the Lowland Reserve Forces and Cadets Association: Councillor Montgomerie (substitute: Councillor Glover) National Association of Councillors Councillor Gallacher, seconded by Councillor T. Ferguson, nominated Councillor Inglis to serve on the National Association of Councillors. There being no further nominations, Councillor Inglis was duly appointed. Councillor Marshall, seconded by Councillor T. Ferguson, nominated Councillor Gallacher to serve as the substitute representative on the National Association of Councillors. There being no further nominations, Councillor Gallacher was duly appointed. 44
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Accordingly, the following were appointed to serve on the National Association of Councillors: Councillor Inglis (substitute: Councillor Gallacher) NHS Ayrshire and Arran Councillor Macaulay, seconded by Councillor Hill, nominated Councillor Burns to serve on the NHS Ayrshire and Arran Board. There being no further nominations, Councillor Burns was duly appointed (subject to approval by the Cabinet Minister for Health). North Ayrshire Carers Strategy Advisory Group Councillor Macaulay, seconded by Councillor Hill, nominated Councillor Johnson to serve on the North Ayrshire Carers Strategy Advisory Group. There being no further nominations, Councillor Johnson was duly appointed. Councillor Cullinane, seconded by Councillor Foster, nominated Councillor McDonald to serve as the substitute representative on the North Ayrshire Carers Strategy Advisory Group. There being no further nominations, Councillor McDonald was duly appointed. Accordingly, the following were appointed to serve on the North Ayrshire Carers Strategy Advisory Group: Councillor Johnson (substitute: Councillor McDonald) North Ayrshire Leisure Limited Councillor Macaulay, seconded by Councillor Hill, nominated Councillor McClung to serve on North Ayrshire Leisure Limited. Councillor Marshall, seconded by Councillor Inglis, nominated Councillor S. Ferguson to serve on North Ayrshire Leisure Limited. Councillor Cullinane, seconded by Councillor Foster, nominated Councillors Montgomerie and Sweeney to serve on North Ayrshire Leisure Limited. Councillor Donald L. Reid, seconded by Councillor Hill, nominated Councillor Murdoch to serve on North Ayrshire Leisure Limited. On a point of order, Councillor Billings queried the voting process for voting for multiple nominees to multiple places. The Chief Executive confirmed that, in the interests of consistency, having voted for each place in turn earlier in the meeting, the same procedure should be followed in respect of appointments to North Ayrshire Leisure Limited. 45
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There being four vacancies and five nominations, voting took place in respect of each vacancy in turn. On a division and a roll call vote, there voted for Councillor Murdoch to fill the first vacancy, Councillors Murdoch and Donald L. Reid (2), for Councillor Sweeney, Councillors Bell, Cullinane, Foster, Kerr, McDonald, Donald Reid and Sweeney (7), for Councillor S. Ferguson, Councillors Billings, S. Ferguson, T. Ferguson, Gallacher, Glover, Inglis, Marshall, McLean, Stalker and Stephen (10), and for Councillor McClung, Councillors Burns, Collier, Davidson, Dickson, Gurney, Hill, Johnson, Larsen, Macaulay, McClung McTiernan and Robertson (12). There were no votes cast in respect of Councillor Montgomerie to fill the first vacancy. Councillor McClung was duly appointed. Thereafter, on a division and a roll call vote, there voted for Councillor Murdoch to fill the second vacancy, Councillors Murdoch and Donald L. Reid (2), for Councillor Sweeney, Councillors Bell, Burns, Collier, Cullinane, Davidson, Dickson, Foster, Gurney, Hill, Johnson, Kerr, Larsen, Macaulay, McClung, McDonald, McTiernan, Donald Reid, Robertson and Sweeney (19), for Councillor S. Ferguson, Councillors Billings, S. Ferguson, T. Ferguson, Gallacher, Glover, Inglis, Marshall, McLean, Stalker and Stephen (10). There were no votes cast in respect of Councillor Montgomerie to fill the second vacancy. Councillor Sweeney was duly appointed. On a further division and a roll call vote, there voted for Councillor Murdoch to fill the third vacancy, Councillors Murdoch and Donald L. Reid (2), for Councillor S. Ferguson, Councillor Billings, S. Ferguson, T. Ferguson, Gallacher, Glover, Inglis, Marshall, McLean, Stalker and Stephen (10), and for Councillor Montgomerie, Councillors Bell, Burns, Collier, Cullinane, Davidson, Dickson, Foster, Gurney, Hill, Johnson, Kerr, Larsen, Macaulay, McClung, McDonald, McTiernan, Donald Reid, Robertson and Sweeney (19), and Councillor Montgomerie was duly appointed. On a further division and a roll call vote, there voted for Councillor Murdoch to fill the fourth vacancy, Councillors Burns, Collier, Cullinane, Dickson, Foster, Gurney, Hill, Johnson, Larsen, Macaulay, McClung, McDonald, McTiernan, Murdoch, Donald Reid, Donald L. Reid, Robertson and Sweeney (18), and for Councillor S. Ferguson, Councillors Billings, S. Ferguson, T. Ferguson, Gallacher, Glover, Inglis, Marshall, McLean, Stalker and Stephen (10), Councillors Bell, Davidson and Kerr abstaining, and Councillor Murdoch was duly appointed. Accordingly, the following were appointed to serve on the North Ayrshire Leisure Limited: Councillor McClung Councillor Montgomerie Councillor Murdoch Councillor Sweeney 46
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North Ayrshire Outdoor Access Forum There were no nominations submitted in respect of an appointment to North Ayrshire Access Forum. North Ayrshire Ventures Trust Councillor Macaulay, seconded by Councillor Robertson, nominated Councillor Hill to serve on North Ayrshire Ventures Trust. Councillor Cullinane, seconded Foster, by Councillor nominated Councillor McPhater to serve on North Ayrshire Ventures Trust. Councillor Marshall, seconded by Councillor Inglis, nominated Councillor McLean to serve on North Ayrshire Ventures Trust. There being two vacancies and four nominations, voting took place in respect of each vacancy in turn. On a division and a roll call vote, there voted for Councillor McLean to fill the first vacancy, Councillors Billings, S. Ferguson, T. Ferguson, Gallacher, Glover, Inglis, Marshall, McLean, Donald L. Reid, Stalker and Stephen (11), for Councillor McPhater, Councillors Bell, Cullinane, Foster, Kerr, McDonald, Donald Reid and Stephen (7) and Councillor Hill, Councillors Burns, Collier, Davidson, Dickson, Gurney, Hill, Johnson, Larsen, Macaulay, McClung, McTiernan, Murdoch and Robertson (13), and Councillor Hill was duly appointed. On a further division and a roll call vote, there voted for Councillor McLean to fill the second vacancy, Councillors Billings, S. Ferguson, T. Ferguson, Gallacher, Glover, Inglis, Marshall, McLean, Murdoch, Donald L. Reid, Stalker and Stephen (12) and for Councillor McPhater, Councillor Bell, Burns, Collier, Cullinane, Davidson, Dickson, Foster, Gurney, Hill, Johnson, Kerr, Larsen, Macaulay, McClung, McDonald, McTiernan, Donald Reid, Robertson and Sweeney (19), and Councillor McPhater was duly appointed. Accordingly, the following were appointed to serve on North Ayrshire Ventures Trust: Councillor Hill Councillor McPhater Scotland Excel Joint Committee Councillor Macaulay, seconded by Councillor Hill, nominated Councillor Larsen to serve on Scotland Excel Joint Committee. There being no further nominations, Councillor Larsen was duly appointed. 47
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Scottish Councils Committee on Radioactive Substances There were no nominations submitted in respect of an appointment to the Scottish Councils Committee on Radioactive Substances. Spiers Trust Committee In terms of the constitution of the Spiers Trust, Ward 2 Members were duly appointed to serve on the Spiers Trust Committee, namely: Councillor Bell Councillor Dickson Councillor Johnson Councillor Donald L. Reid Councillor Stalker. Strathclyde Concessionary Travel Scheme Joint Committee Councillor McDonald, seconded by Councillor Foster, nominated Councillor Donald Reid to serve on the Strathclyde Concessionary Travel Scheme Joint Committee. There being no further nominations, Councillor Donald Reid was duly appointed. Strathclyde Partnership for Transport Councillor Cullinane, seconded by Councillor Foster, nominated Councillor Donald Reid to serve on the Strathclyde Partnership for Transport. There being no further nominations, Councillor Donald Reid was duly appointed. West of Scotland Archaeology Joint Committee Councillor Marshall, seconded by Councillor Inglis, nominated Councillor T. Ferguson to serve on the West of Scotland Archaeology Joint Committee. There being no further nominations, Councillor T. Ferguson was duly appointed. West of Scotland European Forum Councillor Marshall, seconded by Councillor Inglis, nominated Councillor McLean to serve on the West of Scotland European Forum. Councillor Macaulay, seconded by Councillor Hill, nominated Councillor Davidson to serve on the West of Scotland European Forum. 48
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On a division and a roll call vote, there voted for the appointment of Councillor Davidson, Councillors Bell, Burns, Collier, Cullinane, Davidson, Dickson, Foster, Gurney, Hill, Johnson, Kerr, Larsen, Macaulay, McClung, McDonald, McTiernan, Donald Reid, Robertson and Sweeney (19), and for Councillor McLean, Councillors Billings, S. Ferguson, T. Ferguson, Gallacher, Glover, Inglis, Marshall, McLean, Donald L. Reid, Stalker and Stephen (11), Councillor Murdoch abstaining, and Councillor Davidson was duly appointed. 49
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PROVOST’S REPORT For the period covering: 19 May – 12 June 2022 The attached report gives a summary and brief details to Council, of meetings and events attended by the Provost of North Ayrshire Council, Anthea Dickson. Agenda Item 4 51
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PROVOST’S REPORT • • • 1 PROVOST’S REPORT For the period covering: 19 May – 12 June 2022 Since the last meeting of the Council, I have taken part in several events, including: Opening of the General Assembly of the Church of Scotland, Edinburgh, 21 May On 21 May, I was in Edinburgh on my first official engagement as Provost. The event was the opening of the General Assembly of the Church of Scotland. Many other local authorities throughout Scotland were represented at this annual event. I took part in a procession to the Assembly Hall which was followed by the Official Opening Ceremony and ended with a reception hosted by the Lord Provost of Edinburgh. Barmill Jolly Beggars’ Burns Club, Platinum Jubilee Celebration, Beith, 28 May On 28 May, I attended the Barmill Jolly Beggars’ Burns Club, Platinum Jubilee Celebration, in Beith. My congratulations go to the organisers of this community celebration which was enjoyed by many. Events like these bring people together and put the spotlight on the hard-working volunteers who do so much in their local community. Cunninghame Choir Concert, Community Centre, Beith, 29 May I attended the Cunninghame Choir Concert, in Beith Community Centre on 29 May. This was their first concert in two years. The evening presentation started with some audience participation prior to treating the audience to a performance of Fauré's Requiem. They were wonderfully led by Tiffany Vong, accompanied by Maciej Granat, and supported by guest soloists Tamsin Birch and Michael Longden. The concert also raised money for DEC Ukraine. The Queen’s Platinum Jubilee Celebration, 2-5 June Some of the amazing work that goes on in our communities was highlighted during The Queen’s Platinum Jubilee Celebrations, I attended as many events as I was able but was aware of many other events taking place throughout North Ayrshire at this time and my appreciation goes to all those who arranged and supported these activities. 52
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PROVOST’S REPORT • • • 2 In the afternoon of 2 June, I took part in Beith’s Platinum Jubilee events, which included a special parade, performances, raising of the jubilee flag and an official proclamation by the Town Crier. On the evening of 2 June, I had the pleasure of lighting Irvine’s Beacon alongside Depute Lieutenant Evelyn McCann and Jayden Smith, Coastwatch Volunteer of the Year. This formed part of the national Platinum Jubilee celebrations where over 1,500 beacons were lit throughout the nation, Commonwealth capitals and UK Overseas Territories in recognition of Her Majesty the Queen’s remarkable 70 years on the throne. On 5 June, I along with the Depute Lieutenant and colleagues attended the Platinum Jubilee Service, in Old Parish Church, Irvine followed by the Big Jubilee Lunch in the Church Hall. This was a great opportunity for me to meet representatives from the many voluntary organisations in the Irvine area. Arran Pride, Isle of Arran, 4 June On 4 June, I was delighted to attend and support the first ever Pride event on the Isle of Arran. It was heartening to see so many individuals, groups and organisations taking part, not just from the Island but from throughout Scotland. The atmosphere was incredible and was testament to the wonderful inclusive country in which we live. The event was a celebration of our individuality and culture and instilled me with a great sense of Pride. My thanks go to the organisers and to all those community groups and organisations who supported the event. Heritage Centre Visit, Saltcoats, 9 June On 9 June, I along with some colleagues visited the Heritage Centre in Saltcoats. I viewed the current exhibition "Following the Lights: the history of Scottish Lighthouses" and looked at the wonderful artefacts pertaining to North Ayrshire that are on display. I would encourage you to visit if you have not done so already. Diamond Wedding Anniversary, Irvine, 9 June On 9 June, I visited Mr and Mrs Auld from Irvine who were celebrating their Diamond Wedding anniversary. I was delighted to be able to congratulate the couple on behalf of the Council. 53
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PROVOST’S REPORT • • • 3 Sir Tom Hunter School Challenge, Centerstage, Kilmarnock, 9 June On 9 June, I attended the Sir Tom Hunter School Challenge where the finalists got to pitch their ideas to a panel of judges. Garnock Campus represented North Ayrshire and successfully presented their product “mindfulness munchies” and went home with £1500 for their school. Congratulations to everyone involved. Cancer Research UK, Race for Life, 12 June On 12 June, I was invited to start Cancer Research UK’s Race for Life event at Irvine Beach Park. I was delighted to lend my support to such a worthwhile cause. Race for Life, in partnership with Tesco, raises funds for world-class research to help beat 200 types of cancer – including bowel cancer, breast cancer, prostate cancer, lung cancer, testicular cancer, brain cancer, children’s cancers and leukaemia. Irvine and Dreghorn Brass Band, Jubilee Concert, Dreghorn, 12 June On the afternoon of 12 June, I was entertained by Irvine and Dreghorn Brass Band at a concert held in Dunlop Memorial Hall, Dreghorn. The theme of the concert was The Queen’s Platinum Jubilee. The concert was excellent and enjoyed by all. Councillor Anthea Dickson Provost North Ayrshire Council 54
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LEADER’S REPORT For the period covering: 19 May – 12 June 2022 The attached report gives a summary and brief details to Council, of meetings and events attended by the Leader of North Ayrshire Council, Councillor Marie Burns. Agenda Item 5 55
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LEADER’S REPORT • • • 1 LEADER’S REPORT For the period covering: 19 May – 12 June 2022 COSLA LEADERS, 27 May On 27 May I attended COSLA Leaders to discuss a packed agenda including some of the following items: • Transient Visitor Tax • Water and Billing Charges • National Strategy for Community Justice Revision • Mental Health Law Review • Prevention of Homelessness Duties • Ukrainian Displaced Persons COSLA and the Scottish Government have been in discussions concerning a draft Partnership Agreement that sets out the role of, and partnership between, Local Government and Scottish Government in supporting Ukrainian Displaced Persons (UDPs) who arrive in Scotland under the Scottish Super Sponsor (SSS) scheme. Over the past three months staff from North Ayrshire Council have worked closely with COSLA and the Scottish Government developing working arrangements for the resettlement of Ukrainian Displaced People. The Partnership Agreement has been drafted as a means of setting out key principles associated with the SSS scheme and the delivery of the national matching service for UDPs. I am proud to say that since late May, North Ayrshire Council has been working tirelessly to welcome and provide support to Ukrainian families. I would like to thank Yvonne Baulk, Head of Housing at North Ayrshire Council and her dedicated team, for their continued work in providing the much-needed support to these Ukrainian families. REDUCING THE COST OF THE SCHOOL DAY CONFERENCE, 30 May I was delighted to go along to the Cost of the Schools Day Conference held on 30 May at the Ardrossan Civic Centre and hear more about a range of initiatives that will aim to tackle the issue of child poverty here in North Ayrshire. The conference, which was well attended by young people, schools, parents, teachers, Elected Members and Community Planning partners heard presentations from some of our youth guest speakers who were kind enough to share a range of young people’s experiences of child poverty. 56
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LEADER’S REPORT • • • 2 As Leader of North Ayrshire Council, I am fully committed to building a fair and equal society where children and young people have the best start in life. This Council has already made significant progress in challenging poverty in Scotland with a range of successful inclusion initiatives including the current £500,000 recurring commitment to address the cost of going to school in North Ayrshire. I look forward to building on that work further through collaboration between my Administration and officers within Education and Connected Communities. I would like to thank our Executive Director, Dr Audrey Sutton and her teams for their continued work. OPENING OF THE IRVINE ELDERLY FORUM, 31 May On 31 May, I was delighted to be asked to open the Irvine Elderly Forum Day held at the Irvine Volunteers Room. The event brought members of our elderly community together to enjoy a light lunch as well as pick up useful information from one of the many stalls on display. It was also great to hear from a speaker from the Scottish Pensioners Forum. MINISTERIAL MEETING, INWARD INVESTMENT, 8 June On 8 June, together with North Ayrshire Council Chief Executive, Craig Hatton, I attended a meeting with the Minister for Business, Trade, Tourism and Enterprise, Ivan McKee MSP to hear more about inward investment opportunities for Ayrshire as part of the Ayrshire Growth Deal. The meeting, also attended by representatives from East and South Ayrshire Councils, provided the opportunity to hear about aspirations to increase employment opportunities in Ayrshire. VISIT TO THE HERITAGE CENTRE, 9 June On 9 June, I visited the North Ayrshire Council Heritage Centre in Saltcoats, and it was great to meet the team there and have a chat with them to find out more about their work at the Centre. I was also able to enjoy the latest exhibition on display, “Following the Lights: the history of Scottish Lighthouses" as well as enjoy a tour round the Centre to see some of the other interesting artefacts on display. AYRSHIRE SHARED SERVICES COMMITTEE, 10 June I chaired a meeting of the Ayrshire Shared Services Committee on 10 June and took part in discussions around Ayrshire Civil Contingency planning. 57
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LEADER’S REPORT • • • 3 FINALLY Together with my Administration, I would like to thank officers in North Ayrshire Council for their hard work over the past months prior to, during and after the local elections. I would also like to thank the staff involved in arranging the induction sessions for our newly Elected Members as these have proved to be invaluable learning tools in helping our Councillors familiarise themselves with the various strands of work within the Council. I look forward to continuing to build on some of the great work already done in North Ayrshire Council and to ensure our communities receive the vital services and much-needed support over the coming years. Councillor Marie Burns Leader North Ayrshire Council 58
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NORTH AYRSHIRE COUNCIL 22 June 2022 North Ayrshire Council Title: Appointments to Outside Bodies Purpose: To advise the Council of a small number of vacancies in respect of appointments to outside bodies and to invite the Council to make appointments. Recommendation: That the Council agrees: (a) to note the list of current outside body appointments and vacancies set out at Appendix 1; (b) to consider nominations to fill the outstanding vacancies; and (c) to note that nominations will continue to be sought for any remaining vacancies. 1. Executive Summary 1.1 North Ayrshire Council is requested to make appointments to a range of outside bodies. This report invites the Council to appoint Elected Members to serve. 1.2 The Chief Executive also exercises delegated power in relation to officer appointments to outside bodies and to appoint of lead officers to support Members on some key outside bodies. 2. Background 2.1 The Council appoints Elected Members to represent it on a wide range of outside bodies, both at national and local level. Such appointments ensure that the Council’s interests and, therefore, the interests of the people of North Ayrshire, are represented on key bodies. 2.2 Where Members or Officers are appointed to an outside body, it is important to note that their primary duty when serving will be to promote the interests of that body and, in the event of a conflict arising between the interests of the body and the Council, a Member may need to declare a conflict of interest. Where a Member serves on a Limited Company, Charity or Partnership, further specific legal duties also arise. Training in these duties will be provided as required. The Chief Executive may also appoint lead officers to support Members serving on some key outside bodies. Agenda Item 7 59
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2.3 In terms of the Council’s Scheme of Administration, Elected Member appointments to outside bodies are approved by the Council. At its meeting on 18 May 2022, the Council made a number of such appointments. 2.4 A list of the outstanding vacancies (including a small number of new nominations being sought) and one nomination received in respect of these, is set out at Appendix 1. Any further nominations can be considered at this or future Council meetings. 3. Proposals 3.1 3.1 The Council is invited: (a) to note the list of current outside body appointments and vacancies set out at Appendix 1; (b) to consider nominations to fill the outstanding vacancies; and (c) to note that nominations will continue to be sought for any remaining vacancies. 4. Implications/Socio-economic Duty Financial 4.1 The Council will meet the cost of officer and Member attendance at outside body meetings. Human Resources 4.2 Support for Elected Members in their role as Council representatives on outside bodies will be met by relevant Services from existing staff resources. Legal 4.3 Members and Officers serving on outside bodies, particularly companies or charities, are subject to specific legal duties. The most important duty is that Members, when serving on that body, require to promote the interest and objects of that body. Members are not appointed to promote the interests of the Council. Where a conflict arises between the interests of the body and the Council, and Members cannot in all conscience act in the interests of the outside body, then they will need to declare a conflict of interest and take no part in the particular decision. The Councillors’ Code of Conduct contains a dispensation which allows Councillors who serve on outside bodies to take part in Council decisions relating to that body. This still requires the Member to declare their interest and cannot be used where the outside body is making a planning or other regulatory application to the Council. Equality/Socio-economic 4.4 None arising from the recommendations of this report. 60
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Climate Change and Carbon 4.5 Relevant outside body appointments can support the Council’s interest in terms of the environment and sustainability. Key Priorities 4.6 Relevant outside body appointments support partnership working, which in turn promotes all of the Council’s key priorities. Community Wealth Building 4.7 None arising from the recommendations of this report. 5. Consultation 5.1 Group Leaders and Independent Members were invited to submit nominations. Craig Hatton Chief Executive For further information please contact Melanie Anderson, Senior Manager (Committee and Member Services), on 01294 324131 Background Papers Correspondence with outside bodies 61
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Appendix 1 Outside Body Current Appointees Outstanding Vacancies Nominations Received APSE Scottish Commercialisation Advisory Group Scott Davidson 1 vacancy (substitute representative) Arran Access Trust Timothy Billings - - Arran Ferry Committee Timothy Billings - - Ayrshire Area Support Team Anthea Dickson - - Ayrshire Valuation Joint Board Donald Reid (Vice Chair) John Glover Nairn McDonald Donald L. Reid 2 vacancies Plus optional – 6 vacancies (substitute representatives) Clyde, Kintyre and Islands Ferry Stakeholder Group (formerly Clyde Ferry Users Group) Timothy Billings Alan Hill - - Clyde Local Liaison Committee Timothy Billings 1 vacancy (substitute) Community Justice Ayrshire Margaret Johnson Anthea Dickson (substitute) - - Community Planning Partnership Board John Bell Timothy Billings Scott Davidson Alan Hill Margaret Johnson Amanda Kerr Shaun Macaulay - - 63
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Outside Body Current Appointees Outstanding Vacancies Nominations Received Convention of the Highlands and Islands Marie Burns - - CPP Safer North Ayrshire Partnership Scott Davidson 1 vacancy (substitute) Corporate Equality Group (Internal NAC Group) Robert Foster Alan Hill Cameron Inglis - - COSLA Convention Marie Burns Joe Cullinane Shaun Macaulay Tom Marshall - - COSLA Children and Young People Board Shaun Macaulay - - COSLA Community Wellbeing Board Alan Hill - - COSLA Environment and Economy Board Scott Davidson - - COSLA Health and Social Care Board Margaret Johnson - - COSLA Leaders Marie Burns - - Cross-Party Group on Armed Forces and Veterans Community Jim Montgomerie - - Cunninghame Housing Association Scott Davidson - - Dalgarven Mill Trust Donald Reid - - Flood Risk Local Plan District Steering Group (Ayrshire) Scott Davidson - - Glasgow Prestwick Airport Consultative Committee 1 vacancy (main representative) 1 vacancy (substitute) Haylie House Board of Trustees Tom Marshall - - Highland and Islands Regional Economic Partnership Alan Hill - - Highlands and Islands Territorial Committee Alan Hill - - 64
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Outside Body Current Appointees Outstanding Vacancies Nominations Received Hunterston Parc Liaison Group (formerly Hunterston Marine Yard Liaison Group) Tom Marshall Ian Murdoch - - Hunterston Site Stakeholders Group Todd Ferguson Alan Hill Tom Marshall Ian Murdoch 1 vacancy Industrial Communities Alliance (ICA) Nairn McDonald Optional – 1 vacancy (substitute representative) Kelburn Castle Restoration Works Trust 1 vacancy Kilbirnie Loch Management Committee Ronnie Stalker - - Lowland Reserve Forces and Cadets Association Jim Montgomerie John Glover (substitute) - - National Association of Councillors Cameron Inglis Scott Gallacher (substitute) - - NHS Ayrshire and Arran Marie Burns (subject to approval of Cabinet Minister for Health) - - North Ayrshire Carers Strategy Advisory Group Margaret Johnson Nairn McDonald (substitute) - - North Ayrshire Fairtrade Zone Steering Group 2 vacancies North Ayrshire Leisure Limited Jean McClung Jim Montgomerie Ian Murdoch John Sweeney - - 65
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Outside Body Current Appointees Outstanding Vacancies Nominations Received North Ayrshire Licensing Board See membership of Licensing Committee 1 vacancy (per Licensing Committee) North Ayrshire Outdoor Access Forum 1 vacancy (main representative) 1 vacancy (substitute) North Ayrshire Ventures Trust Alan Hill Louise McPhater - - Scotland Excel Joint Committee Christina Larsen 1 vacancy (substitute) Scottish Councils Committee on Radioactive Substances 1 vacancy Scottish Older People’s Assembly 1 vacancy Cllr Donald L. Reid SEEMiS Board of Management 1 vacancy (Education portfolio- holder recommended) Spier’s Trust Committee John Bell Anthea Dickson Margaret Johnson Donald L Reid Ronnie Stalker - - Strathclyde Concessionary Travel Scheme Joint Committee Donald Reid 1 vacancy (substitute representative) Strathclyde Partnership for Transport Donald Reid 1 vacancy (substitute) 66
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Outside Body Current Appointees Outstanding Vacancies Nominations Received West of Scotland Archaeology Joint Committee Todd Ferguson 1 vacancy (substitute representative) West of Scotland European Forum Scott Davidson 1 vacancy (substitute representative) 67
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NORTH AYRSHIRE COUNCIL 22 June 2022 North Ayrshire Council Title: Hybrid Meetings of the Council/Committees Purpose: To invite the Council to consider the format of meetings of Council and its committees and future arrangements for holding meetings including webcasting/live-streaming. Recommendation: That the Council agrees: (a) that, going forward, all meetings of the Council and its committees should take place on a ‘hybrid’ basis as a matter of course, and the basic protocols which should apply to ensure their smooth operation; and (b) to note that officers are working to identify a cost-effective, fully integrated solution to accommodate the Council’s future hybrid meeting and live-streaming/webcasting requirements 1. Executive Summary 1.1 This report highlights the current default position in terms of the format of meetings of the Council and its committees. It acknowledges the demand for a more flexible approach in relation to hybrid meetings and invites Members to consider whether all Council and Committee meetings should be “hybrid” by default and how this might work in practice. 1.2 The report invites Members to note the work being undertaken to identify a cost- effective, fully integrated solution to accommodate the Council’s needs with regard to physical, hybrid and remote meetings and associated webcasting/live-streaming. 2. Background Meeting Formats 2.1 The default position, in terms of the Council’s Standing Orders, is that meetings of the Council and its committees take place in the Council Chambers. Following the removal of COVID-19 restrictions, there has, therefore, been a return to predominantly ‘physical’ meetings since the start of the current Administration. Agenda Item 8 69
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2.2 As previously agreed by the Council (and as provided for within Standing Orders), the option remains for individual meetings to be held on a wholly ‘remote’ or ‘hybrid’ basis (with a combination of physical and remote attendees). 2.3 In terms of Standing Order 2.1, the decision on whether an alternative format is “necessary” for any individual meeting rests with the Chief Executive, in consultation with the Provost (or Chair, as appropriate). Thus far, it has been possible to accommodate any requests for remote attendance. 2.4 It is now considered that in future, having “hybrid” meetings as the default position would enable greater flexibility in participation of meetings subject to the necessary technology and protocols being put in place. The Council is asked to take a view on this. Webcasting and Live-Streaming 2.5 In 2017, the Council had cameras and a webcasting system added to the existing audio system and screens in the Council Chambers and began to webcast first meetings of the full Council and later also the Cabinet and Integration Joint Board. This meant that, in addition to the required public gallery provision in the Chambers, the press and public could view the proceedings live on the internet and also access a recording after the event. 2.6 During the COVID-19 pandemic, arrangements were quickly made to switch to wholly remote meetings. Microsoft Teams was used as the platform rather than the webcasting provider’s own remote platform as Teams was considered to be both reliable and familiar to users. This was achieved by linking the remote Microsoft Teams meeting to the existing webcasting microsite using a separate piece of software. 2.7 The Council also had its existing webcasting provider install hybrid equipment in the Council Chambers. The system links Microsoft Teams (or the provider’s own remote platform) to the existing webcasting and separate audio system in the Council Chambers. Technical issues have recently been experienced regarding how the various components of the system interlink. 2.8 The webcasting system in place is itself relatively sophisticated and designed for Council/committee meetings to allow the recording to be linked to individual Agenda items and it allows for speakers in the Chambers to be identified. However, the solution currently comprises individual components, from separate providers and is not currently a fully integrated, corporate system. Officers are, therefore, working to identify a reliable, fully-integrated system to meet the Council’s future meeting/webcasting/live-streaming needs. 2.9 The assessment of future options will be informed by a number of factors, including cost, staffing resource and the relative weight attached to features such as: • reliability/ease of remote attendance by Elected Members versus • the ability to webcast wholly physical meetings in addition to live-streaming remote/hybrid meetings 2.10 Currently, there is an expectation that even meetings with a physical public gallery will also be webcast and, therefore, the emphasis will be on identifying a system which fulfils this requirement. 70
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Protocol for Hybrid meetings 2.11 It must be recognised that no hybrid meeting system is infallible. Therefore, it is helpful if a protocol is in place to take account of potential system failure which may impact on loss of a quorum, officer contributions or input from external parties/hearing participants), and to ensure that, as far as possible, contingency arrangements are clear and consistent. 2.12 It is suggested that a protocol is developed which would include the following in the for hybrid meetings; • a quorum of Members (including the Chair) would require to be present in Chambers. • all officers would attend the meeting in person to present reports to the meeting and provide advice thus ensuring that they would be less likely to experience system failure from either internet providers or the hybrid system itself. • in the event of failure of the hybrid system, the meeting would revert to a physical meeting in Chambers and those attending remotely would not be able to participate and vote. • if a physical quorum is not present, a short recess would be called to enable the establishment of a fully remote meeting if possible. • if it is not possible to establish a fully remote meeting, the meeting would be adjourned until another date. 3. Proposals 3.1 The Council is invited: (a) that, going forward, all meetings of the Council and its committees should take place on a ‘hybrid’ basis as a matter of course, and the basic protocols which should apply to ensure their smooth operation; and (c) to note that officers are working to identify a cost-effective, fully integrated solution to accommodate the Council’s future hybrid meeting and live- streaming/webcasting requirements 4. Implications/Socio-economic Duty Financial 4.1 There will be cost implications for establishing an upgraded and integrated hybrid meeting system and employing additional staff resource. These will be met from projected savings generated from operating our new working practices. Human Resources 4.2 Additional staff resource (one full time post) is required to facilitate the operation of remote and hybrid meetings. Legal 4.3 A fully integrated and reliable system to facilitate remote and hybrid meetings is essential to ensure compliance with statutory obligations. 71
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Equality/Socio-economic 4.4 None arising from the recommendations of this report. Climate Change and Carbon 4.5 The ability to have hybrid meetings thereby reducing travel to physical meetings will make a positive contribution to reducing the Council’s carbon footprint. Key Priorities 4.6 The proposals support the priority of “A Council for the Future’. Community Wealth Building 4.7 No implications from this report. 5. Consultation 5.1 No formal consultation has been undertaken. Craig Hatton Chief Executive For further information please contact Melanie Anderson, Senior Manager (Committee and Member Services), on 01294 324131 Background Papers N/A 72
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NORTH AYRSHIRE COUNCIL 22 June 2022 North Ayrshire Council Title: North Ayrshire Council Unaudited Annual Accounts 2021/22 Purpose: To submit the unaudited Annual Accounts for the year to 31 March 2022 to the Council for approval. Recommendation: That Council: (a) Approves the Annual Accounts for 2021/22, subject to audit; (b) Notes that Deloitte LLP plan to complete their audit of the Accounts by mid September 2022 and will present their annual audit report to the Council’s Audit and Scrutiny Committee on 27 September 2022; (c) Authorises the Audit and Scrutiny Committee to consider, and approve for signature, the audited annual accounts within the required timeframe. 1. Executive Summary 1.1 The Council prepares its Accounts on an annual basis to 31 March and is required by the Local Authority Accounts (Scotland) Regulations 2014 to submit these Accounts to the appointed auditor by 30 June each year. Deloitte LLP plan to complete their audit of the Accounts by mid September 2022 and will present their annual audit report to the Council’s Audit and Scrutiny Committee on 27 September 2022. A copy of the Council’s unaudited accounts, containing the key financial statements, for the year to 31 March 2022 has been issued directly for Members’ approval prior to their submission to the appointed auditor. A copy of the full set of accounts can be found by following the attached link: https://www.north-ayrshire.gov.uk/council/performance-and-spending/budgets-and-finance.aspx 1.2 The 2021/22 Accounts have been prepared in accordance with the Code of Practice on Local Authority Accounting in the United Kingdom (ACOP) and the requirements of the International Financial Reporting Standards (IFRS). 1.3 The Annual Accounts provide an overview of the financial performance of the various funds managed by the Council. The Management Commentary summarises the key messages in relation to the Council’s financial and service performance for 2022/23 and outlines the financial plans, challenges and risks which the Council faces. Agenda Item 9 73
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1.4 The detailed financial performance for both Revenue and Capital are reported to Cabinet throughout the financial year and the final Revenue Budget and Capital Programme Financial Performance reports were submitted to Cabinet on 7 June 2022. 1.5 At 31 March 2022 the General Fund an in-year net breakeven position after the earmarking of underspends to support service delivery in 2022/23 and beyond. The earmarking includes the transfer of £3.073m to the Council’s Investment Fund as approved at the Council meeting of 2 March 2022, being the balance of underspend for the year. At 31 March 2022 the General Fund Unearmarked Balance remains at £11.315m, or 2.9% of budgeted expenditure. In view of current inflationary pressures on Council budgets this is regarded as a prudent position. The balance of earmarked funds of £74.583m is detailed in paragraph 2.9. 1.6 At 31 March 2022 the Housing Revenue Account closed with an in year underspend of £2.941m. These funds have been earmarked to support the HRA Sustainability Fund, non-programmed works and other minor commitments. The HRA earmarked funds are detailed in paragraph 2.20 with an uncommitted balance at 31 March 2022 of £0.781m. 1.7 Capital Expenditure for the year was £41.041m for the General Fund and £48.668m for the HRA, representing significant ongoing investment in the Council’s assets. 1.8 The Common Good Funds closed with a balance of £2.100m and the Trust Funds closed with a balance of £0.376m. The Annual Trustees’ Report and Financial statements for the charitable trusts are subject to a separate report to Council. 1.9 The Health and Social Care Partnership reported an in-year breakeven position after accounting for earmarked reserves. The Integration Joint Board will carry these reserves forward to support service delivery in future years. Following the drawdown of £1.486m, set aside by the Council to support the repayment of the IJB’s deficit to the Council, the IJB’s outstanding deficit has been reduced to £2.320m 2. Background 2.1 The Annual Accounts provide an overview of the financial performance of the various funds managed by the Council, including: • North Ayrshire Council General Fund (capital and revenue); • Housing Revenue Account (capital and revenue); • Six Common Good Funds; and • Charitable Trusts Funds. 2.2 The accounts also include “Group” accounts which recognise the material interest the Council has in other organisations, including: • North Ayrshire Ventures Trust Ltd; • North Ayrshire Leisure Ltd; • Strathclyde Partnership for Transport; • Ayrshire Valuation Joint Board; and • North Ayrshire Integration Joint Board. 74
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2.3 The financial position of the Council and its Group is presented in the core financial statements, including: • Comprehensive Income and Expenditure Statement (CIES) on page 41; • Movement in Reserves Statement (MiRS) on page 42; • Balance Sheet on page 43; and • Cash Flow Statement on page 44. 2.4 The Local Authority Accounts (Scotland) Regulations 2014 require various disclosures of the remuneration and pensions benefits of senior councillors and employees. These are detailed in the Remuneration Report which can be found on page 22 of the Annual Accounts. 2.5 The Council is legally required to make its draft accounts available for public inspection for a three-week period during the audit. A notice was published on the Council website and an advert placed in local newspapers during week beginning 6 June 2022 advising that the unaudited accounts would be available for inspection by appointment and on the Council’s website between 1 July and 21 July 2022. 2.6 Under the Local Authority Accounts (Scotland) Regulations 2014 the Council, or a committee of the Council with a remit including audit or governance, must meet to approve the audited annual accounts for signature. Following confirmation of the completion of the audit by Deloitte LLP, a meeting of the Audit and Scrutiny Committee has been arranged for 27 September 2022 to consider the audited annual accounts and approve them for signature. General Fund Revenue 2.7 The final position for the General Fund Revenue Account at 31 March 22 was a net breakeven position after the earmarking of underspends to support service delivery in 2022/23 and beyond. The earmarking includes the transfer of £3.073m to the Council’s Investment fund as approved as the Council meeting of 2 March 2022, being the balance of underspend for the year. The following table details the final position on a service by service basis: 75
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2.8 The Council’s contribution to the Health and Social Care Partnership reported an in- year breakeven position after accounting for the earmarking of £13.784m by the IJB to support future service delivery . Following the drawdown of £1.486m which the Council had set aside to support the repayment of the IJB’s deficit, the IJB’s outstanding deficit now stands at £2.320m. 2.9 The following table summarises the movements on each of the Council’s General Fund reserves during the year: Annual Budget Actual Outturn to 31/3/22 Variance for year (Fav)/Adv Carry Forwards Variance After Carry Forward (Fav)/Adv Service Expenditure £000's £000's £000's £000's £000's Chief Executive's 26,350 25,712 (638) 450 (188) Communities 149,183 146,211 (2,972) 2,457 (515) Place 69,040 66,565 (2,475) 2,263 (212) Other Corporate Services 18,452 7,249 (11,203) 12,191 988 Sub Total 263,025 245,737 (17,288) 17,361 73 Health and Social Care Partnership 107,059 107,059 - - - Balance for Services 370,084 352,796 (17,288) 17,361 73 Financing Charges 22,228 22,228 - - - Contribution to Loans Fund Reserve 4,045 4,045 - - - Total Planned Expenditure 396,357 379,069 (17,288) 17,361 73 Planned Income Aggregate External Finance (335,202) (335,244) (42) - (42) Council Tax (59,856) (59,887) (31) - (31) Contribution from Earmarked Funds (1,299) (1,299) - - - Total Planned Income (396,357) (396,430) (73) - (73) Net Expenditure/ (Income) - (17,361) (17,361) 17,361 - 76
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2.10 General Fund (Unearmarked) – the General Fund surplus for the year was £17.361m. After recognising the earmarking of these funds to be carried forward, a net breakeven position has been reported. The uncommitted balance at 31 March 2022 was £11.315m. This is equivalent to 2.9% of the Council annual budgeted expenditure, compared to the recommended level of between 2% and 4%. In view of the current inflationary pressures on Council budgets, this is regarded as a prudent position. 2.11 Affordable Housing – 40% of Council Tax income on properties which are not a sole or main residence is earmarked for the provision of new build affordable housing. 2.12 Earmarked Funds and Education DMR – these funds relate to specific projects for which monies have been identified prior to 31 March 2022, but for which spending plans exist in 2022/23 and beyond. 2.13 Change & Service Redesign Fund – £0.207m expenditure was incurred during the year to support the delivery of the Sustainable Change programme. 2.14 Loans Fund Reserve – funds arising from the Council’s Treasury Management and Investment Strategy have been earmarked to support the Councils’ Capital Investment Strategy. 2.15 Investment Fund – funds set aside to support investment in environmental projects, infrastructure investment and Community Wealth Building activity. Following approval at Council on 2 March 2022, the Fund will be supplemented by the balance of underspend for 2021/22 which totals £3.073m. Balance as at 31/3/2021 Income (Expenditure) Balance as at 31/3/2022 Anticipated Expenditure Estimated Available Balance £000's £000's £000's £000's £000's £000's General Fund - Unearmarked 11,315 - - 11,315 - 11,315 Earmarked: Education DMR 14 7 (14) 7 (7) - Affordable Housing 2,922 1,066 (2,024) 1,964 (1,964) - Earmarked Funds 28,135 14,808 (8,449) 34,494 (34,494) - Change & Service Redesign 2,844 - (207) 2,637 (2,637) - Loans Fund Reserve 4,265 4,045 (19) 8,291 (8,291) - Investment Fund 9,575 4,473 (325) 13,723 (13,723) - Renewal Fund 6,974 7,770 (1,277) 13,467 (13,467) - Total Earmarked 54,729 32,169 (12,315) 74,583 (74,583) - Other Reserves: Insurance Fund 3,381 55 (84) 3,352 (3,352) - Capital Fund 3,119 6,629 (1,161) 8,587 (8,587) - Total General Fund 72,544 38,853 (13,560) 97,837 (86,522) 11,315 77
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2.16 Renewal Fund – funds earmarked to support the delivery of the Councils’ Recovery and Renewal Strategy through prioritised investment. 2.17 Insurance Fund – these funds represent the amount required to deal with potential uninsured claims and Municipal Mutual Insurance (MMI) underwriting costs. 2.18 Capital Fund – Capital receipts and funds allocated by Council in support of the General Fund Capital Investment Programme 2022 to 2031. General Fund Capital 2.19 General Fund Capital Expenditure amounted to £41.041m, in line with the revised annual budget for 2021/22. HRA Revenue 2.20 The final position for the Housing Revenue Account at 31 March 2022 was an in-year underspend of £2.941m. These funds have been earmarked to support the HRA Sustainability Fund, non-programmed works and other minor commitments. A full analysis of HRA Revenue financial performance was presented to Cabinet on 7 June 2022. The following table details the movements on the Council’s HRA Reserves for the year: HRA Capital 2.21 HRA Capital Expenditure amounted to £48.668m or 101% of the revised annual budget for 2021/22 of £48.177m. HRA Reserves Balance as at 31/3/2021 Income (Expenditure) Balance as at 31/3/2022 Anticipated Expenditure Estimated Available Balance £000's £000's £000's £000's £000's £000's Council House Building Fund 5,580 1,246 (1,546) 5,280 (5,280) - Welfare Reform 1,500 - 1,500 (1,500) - Sustainability Fund 3,174 1,826 - 5,000 (5,000) Voids - non-programmed works - 1,558 - 1,558 (1,558) Software Licences - 123 - 123 (123) Infrastructure Improvements 305 111 - 416 (416) - Major Refurbishment Works 52 - - 52 (52) - Tenant led budget 520 116 - 636 (636) - Additional CFCR 1,000 - (1,000) - - - Cyclical Planned Maintenance 55 - (55) - - - Disturbance Allowance 385 - (385) - - - Responsive Repairs 150 - (150) - - - Electrical Testing - 270 - 270 (270) - Uncommitted Balance 1,500 - (719) 781 - 781 Total HRA Reserves 14,221 5,250 (3,855) 15,616 (14,835) 781 78
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Common Good Funds 2.22 A summary of the revenue and capital balances on the Common Good Funds is provided below with further details provided on page 47 of the unaudited annual accounts: Trusts 2.23 A summary of the revenue and capital balances on the charitable trusts administered by the Council is provided below with further details provided on page 48 of the unaudited annual accounts. Charitable trusts, where the Council is the sole trustee, are required to prepare their own Accounts and Trustees’ annual report. These are subject to a separate external audit and a separate report to Council 3. Proposals 3.1 It is proposed that Council: (a) Approves the Annual Accounts for 2021/22, subject to audit; (b) Notes that Deloitte LLP plan to complete their audit of the Accounts by mid September 2022 and will present their annual audit report to the Council’s Audit and Scrutiny Committee on 27 September 2022; (c) Authorises the Audit and Scrutiny Committee to consider, and approve for signature, the audited annual accounts within the required timeframe. Common Good Fund Balance at 1 April 2021 Movement in Year Increase / (Decrease) Balance at 31 March 2022 £000s £000s £000s Ardrossan 280 25 305 Irvine 1,102 - 1,102 Largs 443 (7) 436 Millport 67 - 67 Saltcoats 17 (1) 16 Stevenston 173 1 174 Total 2,082 18 2,100 Trusts Balance at 1 April 2021 Movement in Year Increase / (Decrease) Balance at 31 March 2022 £000s £000s £000s North Ayrshire Charitable Trust 91 4 95 Town Trusts 49 (4) 45 Douglas Sellers Trust 1 - 1 Anderson Trust 1 - 1 Margaret Archibald Trust 188 4 192 Other Bequests 42 - 42 Total 372 4 376 79
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4. Implications/Socio-economic Duty Financial 4.1 The financial implications are as outlined in the report. Human Resources 4.2 None. Legal 4.3 Under the Local Authority Accounts (Scotland) Regulations 2014 the Council is required to submit its Unaudited Annual Accounts for external audit by 30 June each year. Equality/Socio-economic 4.4 None. Climate Change and Carbon 4.5 None. Key Priorities 4.6 This report and the annual accounts directly support the Council Plan 2019 to 2024 by maximising resources and providing value for money to support financially sustainable delivery models. Community Wealth Building 4.7 None. 5. Consultation 5.1 Legal Services were consulted during the preparation of the Trustees’ Annual Report 2021/22. Mark Boyd Head of Service (Finance) For further information please contact David Forbes, Senior Manager (Strategic Business Partner), on 01294 324551 or DavidForbes@north-ayrshire.gov.uk. Background Papers N/A 80
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NORTH AYRSHIRE COUNCIL 22 June 2022 North Ayrshire Council Title: Treasury Management and Investment Annual Report 2021/22 Purpose: To report to Council on the Treasury Management and Investment Annual Report and Prudential Indicators for 2021/22. Recommendation: That Council notes (a) the Treasury Management and Investment Annual Report for 2021/22 (Appendix 1); and (b) the Prudential and Treasury Indicators contained therein. 1. Executive Summary 1.1 The Council is required by regulations issued under the Local Government in Scotland Act 2003 to produce an annual review of treasury management activities. The purpose of the annual review is to report the performance of the Council’s treasury operations and how this measures up against the Council’s Treasury Management and Investment Strategy 2021/22. This is done through the publication of the annual report which contains the actual prudential and treasury indicators for 2021/22. 1.2 This Treasury Management and Investment Annual Report meets the requirements of the Scottish Government’s investment regulations, the CIPFA Code of Practice on Treasury Management (the Code) and the CIPFA Prudential Code for Capital Finance in Local Authorities (the Prudential Code). 1.3 CIPFA published its revised Prudential Code for Capital Finance and Treasury Management Code on 20th December 2021. The key changes in the two codes are around permitted reasons to borrow, knowledge and skills, and the management of non- treasury investments. The principles of the Prudential Code took immediate effect although local authorities could defer introducing the revised reporting requirements until the 2023/24 financial year if they wish. The Council has opted to delay introducing the changes in reporting requirements. 1.4 The Treasury Management and Investment Annual Report 2021/22 for North Ayrshire Council is attached at Appendix 1. Key points to note from the report are as follows: • During 2021/22, the Council complied with its legislative and regulatory requirements in relation to treasury activities; • Capital expenditure was below the level anticipated at the start of the year due to changes in the profile of projects; Agenda Item 10 81
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• Gross borrowing was lower than anticipated due to the revised profile of capital projects and the use of internal funds, the latter being a key element of the Treasury Management Strategy to minimise costs; • The average loans fund pool rate reduced from 3.84% to 3.38%. 2. Background 2.1 The Chartered Institute of Public Finance and Accountancy (CIPFA) Code of Practice for Treasury Management requires elected members to be provided with regular reports on treasury management activities. The 2021/22 Annual Treasury Management and Investment Strategy was approved by Council on 4th March 2021 and the mid-year report was submitted to the Cabinet on 30 November 2021. This final outturn report ensures full compliance with the CIPFA Code of Practice. 2.2 Current Position The 2021/22 annual report is attached at Appendix 1 and covers: • Prudential and treasury indicators; • Investment rate and outturn; and • Performance measures. 2.3 Statutory Requirements During 2021/22 the Council complied with its legislative and regulatory requirements. It is a statutory duty for the Council to determine and keep under review its approved borrowing limits and prudential indicators. Details within the report demonstrate that the Council has operated within the treasury limits and prudential indicators as set out in the Council's 2021/22 Annual Treasury Management and Investment Strategy Statement (TMSS). 2.4 General Services and Housing Revenue Account (HRA) 2.4.1 Capital Financing Costs - the General Fund budget of £14.656m for financing costs and expenses on debt for 2021/22 was underspent by £4.150m, comparative information for the HRA was a budget of £10.246m and an underspend of £0.401m. The underspends are a result of a planned contribution to support the 10 year General Fund capital programme; the re-profiling of planned capital expenditure linked to the impact of Covid- 19 restrictions; the continuing strategy to delay new external borrowing by utilising cash balances, resulting in savings on external interest costs; and the use of temporary borrowing from other local authorities. 2.4.2 Interest on Revenue Balances - the General Fund budget of £0.140m for interest on its revenue balances with a reported under-recovery of £0.105m in 2021/22, comparative information for the HRA was a budget of £0.058m with a reported under recovery of £0.041m. The overall under-recovery reflects lower interest rates being offered by counterparties than previously anticipated due to the short term nature of investments required to align cash flow commitments alongside the actual profile of expenditure during 2021/22. 82
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2.4.3 In accordance with agreed policy, the net General Fund underspend of £4.045m has been transferred to the Loans Fund Reserve to support the funding strategy for the ten year capital investment programme. 3. Proposals 3.1 It is proposed that Council notes (a) the contents of the Treasury Management and Investment Annual Report for 2021/22 (Appendix 1); and (b) the Prudential and Treasury Indicators contained therein. 4. Implications/Socio-economic Duty Financial 4.1 Capital Financing underspends within General Fund of £4.045m have been transferred to the Loans Fund Reserve in line with agreed policy. Within the HRA, the underspend of £0.360m is part of the overall reported surplus which has been transferred to the HRA balance. Human Resources 4.2 None. Legal 4.3 The Local Government in Scotland Act 2003 and supporting regulations require the Council to produce an annual review of treasury management activities. Equality/Socio-economic 4.4 None. Climate Change and Carbon 4.5 None. Key Priorities 4.6 The Treasury Management and Investment Annual Report aligns with the Council Plan by maximising resources and providing value for money to support financially sustainable delivery models. Community Wealth Building 4.7 None. 83
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5. Consultation 5.1 The Council's treasury advisors, Arlingclose Ltd, were consulted in the preparation of this report. Mark Boyd Head of Service (Finance) For further information please contact David Forbes, Senior Manager (Strategic Business Partner), on 01294 324551 or DavidForbes@north-ayrshire.gov.uk. Background Papers Treasury Management and Investment Mid-year Report 2021/22 – Cabinet 30 November 2021 84
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Appendix 1 Annual Treasury Management and Investment Report 2021/22 85
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1 | P a g e Contents Page 1. Purpose 2 2. Executive summary 3 3. Prudential and Treasury Indicators for 2021/22 5 a. The Council’s capital expenditure and financing 2021/22 (Prudential Indicator 1) 5 b. The Council’s overall borrowing need (Prudential Indicator 2-3) 6 c. Limits to borrowing activity (Prudential Indicator 4-6) 7 d. Treasury position at 31 March 2022 (Prudential Indicator 7-9) 8 e. Affordability PI (Prudential Indicator 10) 11 4. Investment rates and outturn 2021/22 12 5. Performance measurement 12 86
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2 | P a g e Annual Treasury Management and Investment Report 2021/22 1. Purpose The Council is required by regulations issued under the Local Government in Scotland Act 2003 to produce an annual review of treasury management activities. The purpose of this annual review is to report the performance of the Council’s treasury operation and how this measures up against the Council’s Treasury Management and Investment Strategy 2021/22. This is done through the publication of the annual report and actual prudential and treasury indicators for 2021/22. This report meets the requirements of the Scottish Government’s investment regulations, the CIPFA Code of Practice on Treasury Management (the Code) and the CIPFA Prudential Code for Capital Finance in Local Authorities (the Prudential Code). CIPFA published its revised Prudential Code for Capital Finance and Treasury Management Code on 20th December 2021. The key changes in the two codes are around permitted reasons to borrow, knowledge and skills, and the management of non-treasury investments. The principles of the Prudential Code took immediate effect although local authorities could defer introducing the revised reporting requirements until the 2023/24 financial year if they wish. The Council has opted to delay introducing the changes in reporting requirements. The Treasury Management Code has no mention of the date of initial application and the Council is therefore following the same process as the Prudential code and delaying changes in reporting requirements until the 2023/24 financial year. During 2021/22 the minimum requirement was that the following reports should be submitted to Elected Members: • an annual treasury management and investment strategy (submitted to the Council on 4 March 2021) • a mid-year treasury update report (submitted to the Cabinet on 30 November 2021) • an annual review following the end of the year describing the activity compared to the strategy (this report) Regulations place responsibility on members for the review and scrutiny of treasury management policy and activities. This report is therefore important in that respect as it provides details of the outturn position for treasury activities and highlights compliance with the Council’s policies previously approved by members. 87
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3 | P a g e 2. Executive Summary During 2021/22, the Council complied with its legislative and regulatory requirements. The key prudential and treasury indicators detailing the impact of capital expenditure activities during the year, with comparators, are summarised below. In order to provide consistency within all the tables in this report, all figures exclude the Council’s liabilities in respect of PPP/NPD unless otherwise stated. TABLE 1 A summary of performance is provided below with more detailed information provided in the body of the report. Overall Capital Expenditure was below the level anticipated due to changes in the profile of projects. The Capital Financing Requirement (CFR) is the underlying borrowing requirements of the Council. The reduction to the requirement during 2021/22 reflects the change in the profile of the capital programme. Gross Borrowing reflects the actual borrowing which has been undertaken, this was lower than anticipated due to the revised profile of capital projects and the use of internal funds, the latter being a key element of the Treasury Management Strategy to minimise costs. The Operational Boundary is the maximum we would anticipate borrowing to fund the current capital programme, building in flexibility for the timing of the different funding streams and principal repayments. Due largely to the use of internal funds, the Council’s actual borrowing position is well within the Operational Boundary. The Authorised Limit is a statutory limit; it is the maximum amount of borrowing determined by the Council and should not be exceeded. The Council has set the Authorised Limit at 10% above the Operational Boundary to give some flexibility to raise funds for future year capital investment. As noted above, the Council continues to use its internal funds to delay borrowing to minimise costs but balances this with long term borrowing to support the agreed Capital Investment Programme and to reduce the Council’s exposure to interest rate risk. No new long term borrowing took place in 2021/22. 2020/21 2021/22* 2021/22 Actual Estimate Actual £m £m £m Capital expenditure (Indicator 1) General services 39.948 59.442 41.041 HRA 44.287 43.885 48.668 Total 84.235 103.327 89.709 Capital Financing Requirement (CFR): General services 184.166 209.283 197.355 HRA 135.724 148.986 155.633 Total 319.890 358.269 352.988 Gross borrowing (Indicator 4) 251.507 289.884 258.527 Operational Boundary (Indicator 5) 333.483 378.399 372.562 Authorised Limit (Indicator 6) 366.832 416.239 409.819 Investments (Indicator 7) 42.258 30.000 43.506 * All figures in this report reflect the latest estimate contained within the 2022/23 Annual Treasury Management and Investment Strategy Prudential and treasury indicators 88
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4 | P a g e The average loans fund pool rate is the total interest paid during the year as a percentage of the total loans fund advances. In 2021/22 this decreased from 3.84% to 3.38%. The maturity profile and balance between fixed and variable rate borrowing mitigates the Council’s exposure to interest rate variations either now or when loans require to be refinanced. A total of £50.950m of the Council’s loans are at a variable rate, which is in line with the strategy. Affordability of borrowing is measured by the percentage of financing costs relative to the net revenue stream of the General Fund and Housing Revenue Account; the percentage values were lower than estimated for both the General Fund and the Housing Revenue Account. Actuals for 2021/22 were 2.5% for the General Fund and 18.7% for the Housing Revenue Account. Capital expenditure impacts on the revenue budget through financing charges so it is essential the Council ensures the financing costs remain affordable and do not constitute an excessive proportion of the revenue resources available. From a General Fund perspective, the Scottish Local Authority average in 2020/21 was 5.86%, therefore demonstrating a prudent borrowing policy. For the HRA, the Scottish average in 2020/21 was 21.62%. The level of loan charges is deemed prudent and affordable within the framework of the 30 year Housing business plan. The average internal investment rate was 0.15% compared to a target of 0.10%. The rate secured in 2020/21 was 0.25%. The marginally higher return secured in 2021/22 reflects the gradual rises in the bank rate since December 2021. Other prudential and treasury indicators and supporting information can be found in the main body of this report. Conclusion The Head of Finance confirms that long-term borrowing is only undertaken for a capital purpose and that the statutory borrowing limit (the authorised limit) has not been breached. 89
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5 | P a g e 3. Prudential and Treasury Indicators for 2021/22 The Prudential Code establishes a framework to ensure that councils demonstrate effective control over levels of, and decisions relating to, capital investment activity, including borrowing. Treasury indicators are used to ensure that risk is managed and controlled effectively. Together the Prudential and Treasury Indicators consider the affordability and impact of capital expenditure decisions. These indicators help the Council to demonstrate public accountability in relation to borrowing and investments. As part of this accountability the report will summarise the following: - • The Council’s Capital Expenditure and Financing (section a); • The Council’s Overall Borrowing Need (section b); • Limits to Borrowing Activity (section c); • Treasury Position at 31 March 2022 (section d); and • Affordability Prudential Indicators (section e); (a) The Council’s Capital Expenditure and Financing 2021/22 (Prudential Indicator 1) The Council incurs capital expenditure when it invests in its long-term assets. Capital Expenditure can be funded in two main ways: • Financed immediately through the application of capital or revenue resources (capital receipts, capital grants, revenue contributions etc.), which have no impact on the Council’s borrowing need; or • If insufficient financing is available, or a decision is taken not to apply other resources, then capital expenditure will give rise to borrowing which needs to be approved as part of the Council’s capital investment plans. The tables below show the actual capital expenditure incurred in 2021/22 compared with the planned investment alongside the amount financed immediately and the amount which gave rise to borrowing. TABLE 2 2020/21 2021/22 2021/22 Actual Estimate Actual £m £m £m Capital expenditure (Indicator 1) 39.948 59.442 41.041 Financed in year 36.358 30.860 24.386 Unfinanced capital expenditure 3.590 28.582 16.655 2020/21 2021/22 2021/22 Actual Estimate Actual £m £m £m Capital expenditure (Indicator 1) 44.287 43.885 48.668 Financed in year 29.285 26.178 24.314 Unfinanced capital expenditure 15.002 17.707 24.354 General Fund HRA 90
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6 | P a g e (b) The Council’s Overall Borrowing Need (the Capital Financing Requirement) (Prudential Indicators 2 and 3) This indicator outlines the Council’s Capital Financing Requirement (CFR). The CFR is the total historic outstanding capital expenditure which has not been paid from either a capital or revenue resource and, therefore, needs to be funded from borrowing. It is essentially a measure of the Council’s underlying borrowing need. Part of the Council’s treasury activity is to meet the funding requirements for this borrowing need. The treasury management section organises the Council’s cash position to ensure that sufficient cash is available to meet the capital plans and cash flow requirements. This may be sourced through borrowing from external bodies (such as the Government, the Public Works Loan Board [PWLB], other Local Authorities, or the money markets), or utilising temporary cash resources within the Council. The Council’s underlying borrowing need (CFR) is not allowed to rise indefinitely. The Council is required to make an annual revenue charge, called the Loans Fund Principal Repayment. This is effectively a repayment of the borrowing need and it is charged to revenue over the life of the asset. This charge reduces the CFR each year. This differs from the treasury management arrangements which ensure that cash is available to meet capital commitments. External debt can also be borrowed or repaid at any time, but this does not change the CFR. The total CFR can also be reduced by: • the application of additional capital financing resources (such as capital receipts); or • increasing the annual revenue charge The Council’s CFR for the year is a key prudential indicator and is shown below. The opening balance includes PPP/ NPD schemes on the balance sheet, which increases the Council’s borrowing need. This is shown in order to give a complete picture of the Council’s debt, however, no borrowing is actually required against these schemes as a borrowing facility is included in the contract and, as such, this is subsequently removed. Table 3 shows that, based on historic capital expenditure and this year’s capital expenditure, the Council has a cumulative underlying need to borrow £352.988m at 31 March 2022. TABLE 3 2020/21 2021/22 2021/22 Actual Estimate Actual £m £m £m Opening balance 309.792 319.890 319.890 Add new PPP/NPD/CVW liability 103.431 92.339 103.882 Revised Opening Balance 413.223 412.229 423.772 Add unfinanced capital expenditure (General Fund) 3.590 28.582 16.655 Add unfinanced capital expenditure (HRA) 15.002 17.707 24.354 Less Loans Fund Principal Repayments (8.494) (7.910) (7.911) Sub-total 423.321 450.608 456.870 Less PPP/NPD/CVW lease repayments (103.431) (92.339) (103.882) Closing balance (Indicator 2) 319.890 358.269 352.988 Annual Change (Indicator 3) 10.098 38.379 33.098 CFR 91
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7 | P a g e (c) Limits to Borrowing Activity (Prudential Indicators 4 - 6) Borrowing activity is constrained by the prudential indicators for CFR and gross borrowing and by the authorised limit, to ensure that the Council operates its activities within well-defined limits. Gross borrowing and the CFR There is a need to ensure that gross debt does not, except in the medium term, exceed the total CFR (i.e. the Council does not borrow more than it needs to fund its capital programme). In exceptional circumstances Councils are allowed to borrow to cover the current financial year plus the next two financial years (i.e. to 2023/24). This provides some flexibility to borrow in advance where this is appropriate. Table 4 highlights the Council’s gross borrowing position against the CFR and confirms that the Council has complied with this prudential indicator as gross borrowing is currently within the CFR. The Council is currently under borrowed by £94.461m due to the continuing strategy to delay new external borrowing by utilising internal cash balances. The increase in the under borrowed position reflects the additional Scottish Government funding allocations received which has delayed the Councils requirement to borrow. TABLE 4 As part of its Annual Treasury Management Strategy the Council sets limits for external borrowing which it is not normally expected to exceed. These limits are explained below. The Operational Boundary (Indicator 5) The operational boundary is the expected maximum borrowing position of the Council during the year, taking account of the timing of various funding streams and the recharge of principal repayments from the revenue account. Periods where the actual position varies from the boundary are acceptable subject to the authorised limit not being breached. The Authorised Limit (Indicator 6) The authorised limit represents a limit beyond which external debt is prohibited. This limit is set by Council and can only be revised by Cabinet approval. It reflects the level of external borrowing which, while not desirable, could be afforded in the short term but is not sustainable in the longer term. The current limit is set at 10% above the operational boundary. The following graph shows the trend of the Council’s gross borrowing against approved limits. This demonstrates that during 2021/22 the Council’s gross borrowing was within both the operational boundary and the authorised limit by a very significant margin, due largely to the continuing strategy to delay new external borrowing by utilising internal cash balances. Information on the re-profiling of capital expenditure can be found in the ‘Capital Programme Performance to 31 March 2022’ report, presented to Cabinet on 7 June 2022. 2020/21 2021/22 2021/22 Actual Estimate Actual £m £m £m Gross borrowing position (Indicator 4)* 251.507 289.884 258.527 CFR 319.890 358.269 352.988 (Under)/Over Borrowed Position (68.384) (68.385) (94.461) 92
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8 | P a g e (d) Treasury Position at 31 March 2022 (Prudential Indicators 7 -9) The Council’s debt and investment position is organised by the treasury management service to ensure adequate liquidity for revenue and capital activities, security for investments and to manage risks within agreed parameters. Procedures and controls to achieve these objectives are well established both through Member reporting and through the Council’s Treasury Management Practices. Borrowing Strategy for 2021/22 The borrowing strategy for 2021/22 anticipated bank interest rates remaining at 0.10% and that there would be marginal increases in the medium and longer term fixed borrowing rates during 2021/22. Variable, or short-term rates, were expected to be the cheaper form of borrowing over the period. Continued economic uncertainty promoted a cautious approach, whereby investments continue to be dominated by low counterparty risk considerations, resulting in relatively low returns compared to borrowing rates. The continuing economic recovery from coronavirus pandemic, together with the war in Ukraine, higher inflation, and higher interest rates were major issues during 2021/22. Rising, persistent inflation during the year led to gradual rises in the Bank of England base rate from December 2021 with rates rising to 0.75% in March. 2017/18 2018/19 2019/20 2020/21 2021/22 Gross Debt at 31 March 238.277 256.016 279.493 251.507 258.527 CFR (Borrowing need) 293.271 307.680 309.450 319.548 352.988 Operational Boundary 322.631 327.895 330.009 333.483 372.562 Authorised Limit 354.894 360.684 363.010 366.832 409.819 200 250 300 350 400 450£m Borrowing Projection v Approved Limits NB: Figures exclude PPP 93
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9 | P a g e Borrowing Outturn for 2021/22 At the beginning and end of 2021/22, the Councils treasury position was as follows: TABLE 5 The Council’s gross debt position increased by £7.020m during 2021/22. A summary of the movement is outlined below. In accordance with the agreed strategy and taking appropriate cognisance of investment concerns, both in terms of counterparty risk and low returns on investment, the Council used internal short-term cash reserves to temporarily fund its remaining borrowing requirement. Rescheduling No rescheduling was done during the year as the average differential between PWLB new borrowing rates and premature repayment rates made rescheduling not viable. All investments at 31 March 2022 mature within one year in line with the Annual Treasury Management and Investment Strategy. (Indicator 7) The maturity structure of the debt portfolio (Indicator 8) at 31 March 2022 is included in Table 6 and shows the period when the Council is required to repay and/or refinance debt. It is important to ensure a reasonable spread of debt to mitigate against high exposure levels in respect of refinancing. The current profile ensures this: £m % £m % Fixed rate funding: - PWLB 183.943 4.60% 181.055 4.68% -Local Authorities 15.000 0.42% 25.000 0.10% -Market 1.614 7.93% 1.522 8.40% Variable rate funding: - Market 50.950 5.10% 50.950 5.10% Total debt 251.507 4.47% 258.527 4.34% CFR 319.890 352.988 Over / (under) borrowing (68.383) (94.461) Investments: - Internally managed 42.258 0.25% 43.506 0.15% Total investments 42.258 43.506 Rate/ Return31 March 2021 Principal 31 March 2022 Principal Rate/ Return Activity £m Repayment (2.888) New Borrowing 10.000 Repayment (0.092) 7.020 Category of Debt Fixed - PWLB Net Decrease in Debt Fixed - Local Authorities Fixed - Market 94
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10 | P a g e TABLE 6 Another indicator is used to manage risk and reduce the impact of adverse movement in interest rates. This sets a limit on the Council’s exposure to fixed and variable interest rates (Indicator 9) and was as follows: TABLE 7 Estimates of prudent Loans Fund repayment The purpose of the Loans Fund is to record advances for expenditure incurred or loans made to third parties which a local authority has determined are to be financed from borrowing as set out in Regulation 2 of The Local Authority (Capital Finance and Accounting) (Scotland) Regulations 2016 [“the Regulations”]. The Loans Fund advance is effectively the repayment of the ‘principal’ linked to the expenditure classified above which is unfinanced and is required to be funded from borrowing. Repayment of Loans Fund advances are required to be made in line with Scottish Government statutory guidance on Loans Fund Accounting. The Authority’s latest estimates of its Loans Fund account information are as follows: £m % £m % Under 12 months 43.929 17% 76.911 30% 12 months and within 24 months 2.961 1% 2.950 1% 24 months and within 5 years 8.931 4% 10.050 4% 5 years and within 10 years 25.620 10% 24.439 9% 10 years and within 20 years 31.153 28.665 20 years and within 30 years 7.025 6.625 30 years and within 40 years 106.888 106.887 40 years and within 50 years 15.000 2.000 50 years and above 10.000 - Total Borrowing 251.507 100% 258.527 100% 31 March 2021 Actual 31 March 2022 Actual 68% 31 March 2022 Actual 31 March 2021 Actual 56% 2020/21 2021/22 2021/22 Actual Limit Actual £m £m £m Limit on fixed rate (principal) 200.557 306.895 207.577 Limit on variable rate (principal) 50.950 60.000 50.950 Year Opening Balance £m Advances to GF £m Advances to HRA £m Repayment by GF £m Repayment by HRA £m Closing Balance £m 2021/22 Actual 319.890 16.655 24.354 -3.466 -4.445 352.988 2022/23 - 26/27 352.988 203.199 217.298 -28.496 -43.418 701.571 2027/28 – 31/32 701.571 6.849 31.282 -33.512 -54.388 651.803 2032/33 – 36/37 651.803 0.000 71.890 -40.391 -74.811 608.491 2037/38 – 41/42 608.491 0.000 141.789 -45.613 -99.512 605.155 2042/43 – 46/47 605.155 0.000 43.007 -51.216 -102.841 494.104 2047/48 – 51/52 494.104 0.000 0.000 -60.681 -94.499 338.924 2052/53 – 56/57 338.924 0.000 0.000 -46.386 -96.492 196.046 2057/58 – 61/62 196.046 0.000 0.000 -34.390 -76.992 84.664 2062/63 – 66/67 84.664 0.000 0.000 -33.038 -17.946 33.680 2067/68 & later 33.680 0.000 0.000 -33.680 0.000 0.000 95
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11 | P a g e (e) Affordability Prudential Indicators (Prudential Indicators 10 - 12) These Prudential Indicators assess the affordability of capital investment plans and provide an indication of the impact of capital investment plans on the Council’s overall finances. Actual financing costs as a proportion of net revenue stream This indicator identifies the trend in the cost of capital (borrowing and other long-term obligation costs net of investment income) against the net revenue stream and is a measure of affordability for debt repayment. Actuals for 2021/22 were 2.5% for the General Fund and 18.7% for the Housing Revenue Account. The rising ratio within the HRA is indicative of the significant capital investment programme as outlined in the Strategic Housing Investment Plan. Capital expenditure impacts on the revenue budget through financing charges so it is essential the Council ensures the financing costs remain affordable and do not constitute an excessive proportion of the revenue resources available. From a General Fund perspective, the Scottish Local Authority average in 2020/21 was 5.86%, therefore demonstrating a prudent borrowing policy. For the HRA, the Scottish average was 21.62%. The level of loan charges is deemed prudent and affordable within the framework of the 30 year Housing business plan. TABLE 8 2020/21 2021/22 2021/22 Actual Estimate Actual General Services 3.0% 3.0% 2.5% HRA 17.7% 18.7% 18.7% Estimate of ratio of financing costs to net revenue stream 96
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12 | P a g e 4. Investment Rates and Outturn 2021/22 Interest Rates The Bank of England base was 0.1% at the beginning of 2021/22 and was anticipated to remain at that level until 2022. However , rising, persistent inflation changed that and incremental increased in the bank rate commenced in December 2021, rising to 0.75% in March. Deposit rates have increased during 2021/22 as a result. Investment Policy The Council’s investment policy is governed by Scottish Government investment regulations, which have been implemented in the annual investment strategy approved by the Council on 4 March 2021. This policy sets out the approach for choosing investment counterparties and is based upon: new bank resolution regulations, where failing banks will not be bailed-out but ‘bailed-in’ by unsecured investors that can include local authorities; the capacity of banks to absorb unexpected losses; and credit ratings provided by the leading credit rating agencies. This is supplemented by additional market data (such as economic data, credit default swaps, bank share prices etc.). Resources The Council’s cash balances comprise revenue and capital resources and cash flow monies. The Council’s cash resources were as follows: TABLE 9 Investments held by the Council The Council maintained an average balance of £32.941m of internally managed funds and utilised cash balances during the year in support of the under-borrowed position. The internally managed funds, primarily invested in call accounts with banks, Money Market Funds and other UK local authorities, earned a weighted average rate of return of 0.15%. This compares to a rate of 0.25% in 2020/21. Performance was above the target rate of 0.10% and reflects the gradual rises in the bank rate since December 2021 and the short term nature of our investments and our overall investment objectives of security and liquidity. 5. Performance Measurement One of the key requirements in the Code is the formal introduction of performance measurement relating to investments, debt and capital financing activities. Whilst investment performance criteria have been well developed and universally accepted, debt performance indicators continue to be a more problematic area with the traditional average portfolio rate of interest acting as the main guide. 2020/21 Actual 2021/22 Actual £m £m 1 April 39.657 42.258 31 March 42.258 43.506 Change in year 2.601 1.249 Cash Balances 97
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13 | P a g e The Council’s treasury management advisors are Arlingclose Limited. Arlingclose has five Scottish Local Authorities in their client group and provide regular investment benchmarking information to the Council. In terms of performance in 2021/22, North Ayrshire Council’s average weighted rate of return on investments during 20/21 was 0.15% (20/21 0.25%). The actual rate of return on investments as at 31 March for North Ayrshire Council was 0.27% compared to the group average rate of 0.45%. Emphasis will continue to be placed on investing with approved counterparties in accordance with the approved strategy. 98
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NORTH AYRSHIRE COUNCIL 22 June 2022 North Ayrshire Council Title: North Ayrshire Charitable Trusts: Unaudited Trustees’ Annual Report 2021/22 Purpose: To present the unaudited Trustees’ Annual Report for the year to 31 March 2022 to the Council, as trustees, for approval. Recommendation: That Council, as trustees of the North Ayrshire Council Charitable Trusts, approves the annual report for 2021/22, subject to audit. 1. Executive Summary 1.1 The Council administers a number of charitable trusts including a number of Town Trusts, which amalgamate various bequests made in relation to specific localities; the North Ayrshire Charitable Trust, which collates bequests which are not specific to any particular location within North Ayrshire; and three specific trusts, including the Anderson Park Trust, the Douglas Sellers Trust and the Margaret Archibald Trust. All of these trusts are charities registered with the Office of the Scottish Charity Regulator (OSCR). 1.2 The financial statements within this report have been prepared in accordance with the Charities Accounts (Scotland) Regulations 2006. The statements are subject to audit by the appointed auditor, Deloitte LLP, and a report on the outcome of the audit will be presented to the Audit and Scrutiny Committee on completion. 1.3 During 2021/22, the level of grant disbursement activity has been impacted by the pandemic and the subsequent lockdown restrictions. 2. Background 2.1 All charitable trusts registered with the Office of the Scottish Charity Regulator at 31 March 2022 are required to prepare Trustees’ Reports for 2021/22, which must be independently audited. The report attached at Appendix 1 presents the Trustees’ Annual Report and Financial Statements for all of North Ayrshire Council’s charitable trusts and Deloitte LLP have been appointed as external auditors for 2021/22. 2.2 The Council, as trustees of the North Ayrshire Council charitable trusts, has delegated authority for the approval of individual disbursements from all Trusts to the relevant Locality Partnerships. Agenda Item 11 99
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2.3 During 2021/22 officers have continued to seek options for the appropriate use of these funds, including any options which could deplete the available capital and result in the winding up of the trust, subject to approval by OSCR. 2.4 At 31 March 2022, five Trusts and five bequests registered to the North Ayrshire Charitable Trust have been identified as dormant, having made no disbursements for at least one year. The period of dormancy for each trust is detailed in the attached Trustees’ Annual Report. The dormant trusts are; • Anderson Park Trust; • Douglas Sellers Trust; • North Ayrshire Council (Kilbirnie & Glengarnock) Charitable Trust; • North Ayrshire Council (Dalry) Charitable Trust; • North Ayrshire Council (Kilwinning) Charitable Trust; • H Watt Bequest(included within the North Ayrshire Charitable Trust); • Largs War Memorial Bequest (included within the North Ayrshire Charitable Trust); • North Ayrshire Museum Bequest (included within the North Ayrshire Charitable Trust); • Sir James Dyer Simpson Bequest (included within the North Ayrshire Charitable Trust); and • Spiers Trust (included within the North Ayrshire Charitable Trust). 2.6 It is recognised that the pandemic and subsequent lockdown restrictions have continued to impact the level of grant disbursement activity during 2021/22. Officers will continue to monitor activity and seek appropriate options going forward. However, if no options are identified for the use of these funds, the funds may be exhausted through the application of external audit fees and administration costs. 3. Proposals 3.1 It is proposed that Council, as trustees of the North Ayrshire Council Charitable Trusts, approves the annual report for 2021/22, subject to audit. 100
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4. Implications/Socio-economic Duty Financial 4.1 The cost of the audit for 2021/22 was £1,200, which has been borne by the charitable trusts. Human Resources 4.2 None. Legal 4.3 Trustees have an obligation to act in the interests of the individual Trusts and comply with the requirements of the Charities and Trustee Investment (Scotland) Act 2005 to keep and report proper financial records. Equality/Socio-economic 4.4 Some of the Trusts are specifically intended to benefit those in old age or with ill-health or disabilities. Climate Change and Carbon 4.5 None. Key Priorities 4.6 The administration of the Trusts supports North Ayrshire Council’s priorities of active and strong communities, people enjoy good life-long health and well-being and a sustainable environment as outlined in the draft Council Plan 2019-24. Community Wealth Building 4.7 None. 5. Consultation 5.1 Legal Services were consulted during the preparation of the Trustees’ Annual Report 2021/22. Mark Boyd Head of Service (Finance) For further information please contact David Forbes, Senior Manager (Strategic Business Partner), on 01294 324551 or DavidForbes@north-ayrshire.gov.uk. Background Papers None 101
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NORTH AYRSHIRE COUNCIL TRUST FUNDS TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 March 2022 102
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Table of Contents 1 Trustees Annual Report 2 Independent Auditor’s Report 7 Statement of Receipts and Payments for year ended 31 March 2022 10 Statement of Balances as at 31 March 2022 11 Notes to the Financial Statements 12 103
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Trustees’ Annual Report 2 1. INTRODUCTION The Trustees present the Annual Report together with the Financial Statements and the Auditor’s Report for the year ended 31 March 2022. ADMINISTRATION INFORMATION The following Charities’ Financial Statements are included in this report: Charity Number Charity Name Charity Number Charity Name SC042136 Anderson Park Trust SC043644 North Ayrshire Council (Dalry) Charitable Trust SC042101 Douglas Sellers Trust SC043600 North Ayrshire Council (Kilbirnie & Glengarnock) Charitable Trust SC042117 Margaret Archibald Bequest SC043374 North Ayrshire Council (Kilwinning) Charitable Trust SC025083 North Ayrshire Council Charitable Trust SC043494 North Ayrshire Council (Largs) Charitable Trust Contact Address North Ayrshire Council Auditor Deloitte LLP Finance 110 Queen Street Cunninghame House Glasgow Irvine G1 3BX KA12 8EE Current Trustees John Bell Christina Larsen Timothy Billings Shaun Macaulay Marie Burns Tom Marshall Eleanor Collier Jean McClung Joe Cullinane Nairn McDonald Scott Davidson Matthew McLean Anthea Dickson Louise McPhater Stewart Ferguson Davina McTiernan Todd Ferguson Jim Montgomerie Robert Foster Ian Murdoch Scott Gallacher Donald L Reid John Glover Donald Reid Anthony Gurney Chloe Robertson Alan Hill Ronnie Stalker Cameron Inglis Angela Stephen Margaret Johnson John Sweeney Amanda Kerr 104
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Trustees’ Annual Report 3 2. STRUCTURE AND GOVERNANCE The Charitable Trusts are registered with the Office of the Scottish Charity Regulator (OSCR). The governing documents are: Charity Name Governing Document Dated SC042136 Anderson Park Trust Trust Disposition and Settlement 8 July 1960 SC042101 Douglas Sellers Trust Trust Disposition and Settlement 21 January 1955 SC042117 Margaret Archibald Bequest Trust Deed 22 July 1992 SC025083 North Ayrshire Council Charitable Trust No overall governing documents. Available documents include: Spier’s Trust: Trust Scheme North Ayrshire Museum: Scheme of Administration and Minute of Agreement Hugh Watt Bursary: Deed of Trust John Hugh Watt Scholarship Prize: Deed of Gift 1978 1958 1974 1873 1920 SC043644 North Ayrshire Council (Dalry) Charitable Trust Trust Deed 26 November 2012 SC043600 North Ayrshire Council (Kilbirnie & Glengarnock) Charitable Trust Trust Deed 23 October 2012 SC043374 North Ayrshire Council (Kilwinning) Charitable Trust Trust Deed 20 July 2012 SC043494 North Ayrshire Council (Largs) Charitable Trust Trust Deed 7 September 2012 The Trustees of the Charitable Trusts are the elected members of North Ayrshire Council and are appointed through their election to the Council. The Head of Finance is the designated officer within North Ayrshire Council with responsibility for the proper administration of the Charitable Trusts’ financial affairs. The Head of Finance is responsible for keeping proper accounting records that are up to date and which ensure that financial statements comply with the Charities Accounts (Scotland) Regulations 2006. The Head of Finance has considered and taken steps to address any risks to which the Charity may be exposed, in particular those related to its operation and finances. Trustees are satisfied that adequate systems are in place to mitigate exposure to such risks. 105
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Trustees’ Annual Report 4 3. MANAGEMENT OF FUNDS AND INVESTMENT POLICY Decisions regarding the management of the Trusts have been delegated by the Council to the relevant Locality Partnerships. The Trustees rely on the expertise of North Ayrshire Council to manage the investments to ensure the maximum return and the least risk to the Charities. In this way, the income stream for the future benefit of the Charities is protected. The funds of the Charities are deposited with North Ayrshire Council (see note 7) and invested in stocks and shares in a variety of companies (see note 8). 4. OBJECTIVES AND ACTIVITIES Charity Number Charity Name Objectives SC042136 Anderson Park Trust Provision of recreational facilities or the organisation of recreational activities in the Burgh of Largs. SC042101 Douglas Sellers Trust Maintenance, improvement and advancement of recreational facilities within the Burgh of Irvine; Maintenance, improvement and floral decoration of open spaces within the Burgh of Irvine. SC042117 Margaret Archibald Bequest Relief of those in need who are aged 65 and over and who reside in the Parish of Dalry. SC025083 North Ayrshire Council Charitable Trust Encouragement and promotion of education among students, including bursaries and prizes awarded; Provision of recreational facilities or organisation of recreational activities; Upkeep of war memorials. SC043644 North Ayrshire Council (Dalry) Charitable Trust Prevention or relief of poverty; Provision of recreational facilities or the organisation of recreational activities; Relief of those in need by reason of age, ill health, disability, financial hardship or other disadvantage. SC043600 North Ayrshire Council (Kilbirnie & Glengarnock) Charitable Trust) Prevention or relief of poverty; Provision of recreational facilities or the organisation of recreational activities; Relief of those in need by reason of age, ill health, disability, financial hardship or other disadvantage. 106
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Trustees’ Annual Report 5 Charity Number Charity Name Objectives SC043374 North Ayrshire Council (Kilwinning) Charitable Trust Prevention or relief of poverty; Provision of recreational facilities or the organisation of recreational activities; Relief of those in need by reason of age, ill health, disability, financial hardship or other disadvantage. SC043494 North Ayrshire Council (Largs) Charitable Trust Prevention or relief of poverty; Provision of recreational facilities or the organisation of recreational activities; Relief of those in need by reason of age, ill health, disability, financial hardship or other disadvantage. Income received is expended on awards and, where necessary, supplemented by revenue reserves. 5. PERFORMANCE Income to the Charities comes from property rents, share dividends and investment returns. In the year to 31 March 2022, 5 awards of grant totalling £10,025 were disbursed (2020/21 4 awards totalling £2,661). Although this was an increase over the previous year, the impact of Covid related restrictions has continued to result in fewer than anticipated grant applications during 2021/22. 6. FINANCIAL REVIEW Overview In the year to 31 March 2022, the Charitable Trusts made a surplus of £4,546 (2020/21 Surplus of £7,843). The Trusts held cash and bank balances at 31 March 2022 of £181,087 (2020/21 £176,541). The increase in balances relates to income from property rents, share dividends and investment returns, partly offset by the utilisation of funds through the disbursement of grants noted above. In addition, the Trusts held investments in the form of stocks and shares in a variety of companies with a market value of £333,663 at 31 March 2022 (2020/21 £283,873), (see note 8). Future Plans The Charitable Trusts will continue to promote their activities and consider applications submitted by individuals and groups who meet the criteria. Where any Trusts have been identified as low value or dormant, North Ayrshire Council will continue to identify options for utilising Trust balances, and these will be presented to Trustees when available. 107
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Trustees’ Annual Report 6 The undernoted Trusts have been identified as dormant having made no disbursements for at least one year, however it is recognised that the pandemic and subsequent lockdown restrictions have impacted on the level of grant disbursement activity during 2021/22: Charity Number Charity Name Period Dormant SC042136 Anderson Park Trust Over 5 years SC025083 North Ayrshire Council Charitable Trust bequests: H Watt Largs War Memorial North Ayrshire Museum Sir James Dyer Simpson Spiers Trust Current year Over 5 years Over 5 years Over 2 years Over 2 years SC042101 Douglas Sellers Trust Over 3 years SC043600 North Ayrshire Council (Kilbirnie & Glengarnock) Charitable Trust Over 3 years SC043644 North Ayrshire Council (Dalry) Charitable Trust Over 2 years SC043374 North Ayrshire Council (Kilwinning) Charitable Trust Over 2 years Reserves Policy Reserves are held by North Ayrshire Council on behalf of the Trust and revenue income generated from the capital which has not been disbursed at 31 March each year is invested in North Ayrshire Council’s Loans Fund. 7. DECLARATION This report was signed on behalf of the Trustees on September 2022 by: Mark Boyd Councillor Marie Burns Head of Finance Leader North Ayrshire Council North Ayrshire Council 108
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Independent Auditor’s Report 7 109
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Independent Auditor’s Report 8 110
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Independent Auditor’s Report 9 111
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Statement of Receipts and Payments for year ended 31 March 2022 10 The Statement of Receipts and Payments, as required by the Charities Accounts (Scotland) Regulations 2006, provides an analysis of the incoming and outgoing cash and bank transactions for the year. The funds are classed as ‘Restricted’ because they have specific objectives, as set out in Section 4 of the Trustees’ Annual Report. 2021-22 Receipts Payments Charity Description Investments Property Rents Total Receipts Charitable Activities Governance Costs Total Payments £ £ £ £ £ £ £ SC042136 Anderson Park Trust - - - - 152 152 (152) SC042101 Douglas Sellers Trust 1 - 1 - 153 153 (152) SC042117 Margaret Archibald Bequest 11,414 - 11,414 6,750 400 7,150 4,264 SC025083 North Ayrshire Council Trust 2,720 2,660 5,380 275 762 1,037 4,343 SC043644 Dalry Trust 3 - 3 - 160 160 (157) SC043600 Kilbirnie & Glengarnock Trust 4 - 4 - 166 166 (162) SC043374 Kilwinning Trust 49 - 49 - 327 327 (278) SC043494 Largs Trust 7 - 7 3,000 167 3,167 (3,160) Total 14,198 2,660 16,858 10,025 2,287 12,312 4,546 Surplus / (Deficit) 2020-21 Receipts Payments Charity Description Investments Property Rents Total Receipts Charitable Activities Governance Costs Total Payments £ £ £ £ £ £ £ SC042136 Anderson Park Trust 1 - 1 - 152 152 (151) SC042101 Douglas Sellers Trust 2 - 2 - 153 153 (151) SC042117 Margaret Archibald Bequest 6,573 - 6,573 2,136 376 2,512 4,061 SC025083 North Ayrshire Council Trust 3,233 2,660 5,893 525 583 1,108 4,785 SC043644 Dalry Trust 6 - 6 - 161 161 (155) SC043600 Kilbirnie & Glengarnock Trust 9 - 9 - 166 166 (157) SC043374 Kilwinning Trust 100 - 100 - 325 325 (225) SC043494 Largs Trust 18 - 18 - 182 182 (164) Total 9,942 2,660 12,602 2,661 2,098 4,759 7,843 Surplus / (Deficit) 112
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Statement of Balances as at 31 March 2022 11 The Statement of Balances, as required by the Charities Accounts (Scotland) Regulations 2006, reconciles the cash and bank balances at the start and end of the financial year, with any surpluses or deficits shown in the Statement of Receipts and Payments. The unaudited accounts were issued on the 22 June 2022. Signed on behalf of the Trustees on by Mark Boyd Councillor Marie Burns Head of Finance Leader North Ayrshire Council North Ayrshire Council 2021-22 Bank and Cash in Hand Land and Buildings Investments Charity Description Opening Balance Surplus / (Deficit) Closing Balance Market Value at 31 March Market Value at 31 March £ £ £ £ £ SC042136 Anderson Park Trust 310 (152) 158 - - SC042101 Douglas Sellers Trust 591 (152) 439 - - SC042117 Margaret Archibald Bequest 48,547 4,264 52,811 - 231,056 SC025083 North Ayrshire Council Trust 77,439 4,343 81,782 145,000 102,607 SC043644 Dalry Trust 2,176 (157) 2,019 - - SC043600 Kilbirnie & Glengarnock Trust 3,276 (162) 3,114 - - SC043374 Kilwinning Trust 37,606 (278) 37,328 - - SC043494 Largs Trust 6,596 (3,160) 3,436 - - Total 176,541 4,546 181,087 145,000 333,663 2020-21 Bank and Cash in Hand Land and Buildings Investments Charity Description Opening Balance Surplus / (Deficit) Closing Balance Market Value at 31 March Market Value at 31 March £ £ £ £ £ SC042136 Anderson Park Trust 461 (151) 310 - - SC042101 Douglas Sellers Trust 742 (151) 591 - - SC042117 Margaret Archibald Bequest 44,486 4,061 48,547 - 199,209 SC025083 North Ayrshire Council Trust 72,654 4,785 77,439 145,000 84,663 SC043644 Dalry Trust 2,331 (155) 2,176 - - SC043600 Kilbirnie & Glengarnock Trust 3,433 (157) 3,276 - - SC043374 Kilwinning Trust 37,831 (225) 37,606 - - SC043494 Largs Trust 6,760 (164) 6,596 - - Total 168,698 7,843 176,541 145,000 283,872 113
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Notes to the Financial Statements 12 1. Basis of Accounting The Financial Statements have been prepared in accordance with the Charities & Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006. 2. Reorganisation During the period 2012 to 2014, North Ayrshire Council undertook a review of Sundry Trusts that resulted in the creation of eight new Town Trusts. The North Ayrshire Council Charitable Trust comprises those registered charitable funds that were not amalgamated on a geographical basis, including: Name of Trust Fund Purpose North Ayrshire Museum For Benefit of North Ayrshire Museum War Memorial Fund Largs War Memorial Fund Sir James Dyer Simpson Education Prize for Largs Academy Spier's Trust Education Prize for the Garnock Valley Robert Fleck Award Education Prize for Saltcoats schools Hugh Watt Bursary Fund Education Prize for Irvine schools John Hugh Watt Scholarship Prize Education Prize for Irvine Royal Academy 3. Taxation The Charitable Trusts are not liable to income or capital gains tax on their activities. Irrecoverable VAT is included in the expense to which it relates. 4. Trustee Remuneration, Expenses and Related Party Transactions a. No remuneration or expenses were paid to the Trustees or any connected persons during the year 2021/22 or 2020/21; and b. The Trusts received interest of £237 (2020/21: £458) from North Ayrshire Council at 31 March 2022 and all transactions incoming and outgoing are made via the Council’s bank accounts; and c. For 2021/22 charges for administration costs of £862 (2020/21: £825) have been levied by North Ayrshire Council. 5. Grants 5 awards of grant, totalling £10,025, were awarded to individuals and community groups during 2021/22 (2020/21: 4 grants totalling £2,661 were awarded). 3 grants were awarded to community groups and 2 to schools, all for the benefit of the local community. 6. Audit Fee The audit fee for the year was £1,200 (2020/21: £1,200), allocated across all Trusts. 114
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Notes to the Financial Statements 13 7. Cash and Bank Balances During the year, the Trust’s balances were held by North Ayrshire Council, which manages the administration of the funds on behalf of the Trustees. The Council also acts as the banker for the Charity and as detailed above, all transactions incoming and outgoing are made via the Council’s accounts. The balances are repayable on demand. Interest is paid on balances. 8. Investments Two of the Trusts hold the following investments: 9. Land and Buildings Income from property relates to grazing rents at Marshallands Grazings, Barrmill Road, Beith. The land was purchased for £25,000 in 2004 by the Spier’s Trust and was last revalued in 2021/22 at a current market value of £145,000. No depreciation is charged. Margaret Archibald Bequest Nominal Value Market Value at 31 March 2022 Market Value at 31 March 2021 £ £ £ GlaxoSmithKline plc 1,183 77,946 60,948 Marks & Spencer plc 400 2,282 2,225 Diageo plc 400 55,248 42,750 Barclays plc 336 1,993 2,499 Royal Dutch Shell plc 563 13,621 8,624 Unilever plc 37 41,633 48,875 British American Tobacco plc 300 38,334 33,288 231,056 199,209 North Ayrshire Council Charitable Trust Purchase Price / Nominal Value Market Value at 31 March 2022 Market Value at 31 March 2021 £ £ £ JPM UK Higher Income Fund 1,790 7,482 6,997 Merchants Trust 406 9,311 8,060 Alliance Trust 73 28,515 26,867 Zeneca Group plc 68 27,356 19,567 Diageo 217 29,942 23,173 102,607 84,664 115
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