COApp NAC 220518 Appointments to Outside Bodies (Combined)
North Ayrshire Council · 18 May 2022
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NORTH AYRSHIRE COUNCIL 18 May 2022 North Ayrshire Council Title: Appointments to Outside Bodies Purpose: To advise the Council of a number of potential appointments to outside bodies and to invite nominations to fill Elected Member positions. Recommendation: That the Council agrees: (a) to elect Members to serve on the North Ayrshire Licensing Board; (b) to appoint Elected Members to represent the Council on the outside bodies listed at Appendix 1; and (c) that the Chief Executive exercise delegated authority to make any officer appropriate officer appoints to outside bodies and to identify such lead officers as might be required to support Elected Members in their role on key outside bodies. 1. Executive Summary 1.1 North Ayrshire Council is requested to make appointments to a range of outside bodies. This report invites the Council to appoint Elected Members to serve. It is proposed that the Chief Executive exercise delegated power in relation to officer appointments to outside bodies and the appointment of lead officers to support Members. 2. Background 2.1 The Council appoints Elected Members to represent it on a wide range of outside bodies, both at national and local level. Such appointments ensure that the Council’s interests and, therefore, the interests of the people of North Ayrshire, are represented on key bodies. 2.2 In terms of the Council’s draft Scheme of Administration, which is presented for approval elsewhere on the Agenda, all Elected Member appointments to outside bodies are approved by the Council. A list of all Outside Bodies for which Elected Member nominations are requested, is set out at Appendix 1.
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2.3 Where Members or Officers are appointed to an outside body, it is important to note that their primary duty when serving will be to promote the interests of that body. Where a conflict of interest arises between the interests of the body and the Council, a Member may need to declare a conflict of interest. Where a Member serves on a Limited Company, Charity or Partnership, further specific legal duties also arise. Training in these duties will be provided as required. Members serving on such bodies will also be supported by Lead Officers. 3. Proposals 3.1 The Council is invited: (a) to elect Members to serve on the North Ayrshire Licensing Board; (b) to appoint Elected Members to represent the Council on the outside bodies listed at Appendix 1; and (c) that the Chief Executive exercise delegated authority to make any officer appropriate officer appoints to outside bodies and to identify such lead officers as might be required to support Elected Members in their role on key outside bodies. 4. Implications/Socio-economic Duty Financial 4.1 The Council will meet the cost of officer and Member attendance at outside body meetings. Human Resources 4.2 Support for Elected Members in their role as Council representatives on outside bodies will be met by relevant Services from existing staff resources. Legal 4.3 Members and Officers serving on outside bodies, particularly companies or charities, are subject to specific legal duties. The most important duty is that Members, when serving on that body, require to promote the interest and objects of that body. Members are not appointed to promote the interests of the Council. Where a conflict arises between the interests of the body and the Council, and Members cannot in all conscience act in the interests of the outside body, then they will need to declare a conflict of interest and take no part in the particular decision. The Councillors’ Code of Conduct contains a dispensation which allows Councillors who serve on outside bodies to take part in Council decisions relating to that body. This still requires the Member to declare their interest and cannot be used where the outside body is making a planning or other regulatory application to the Council. Equality/Socio-economic
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4.4 None arising from the recommendations of this report. Climate Change and Carbon 4.5 Relevant outside body appointments can support the Council’s interest in terms of the environment and sustainability. Key Priorities 4.6 Relevant outside body appointments support partnership working, which in turn promotes all of the Council’s key priorities. Community Wealth Building 4.7 None arising from the recommendations of this report. 5. Consultation 5.1 Group Leaders and Independent Members are being invited to submit nominations. Craig Hatton Chief Executive For further information please contact Melanie Anderson, Senior Manager (Committee and Member Services), on 01294 324131 Background Papers Correspondence with outside bodies
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Appendix 1 Requested Representation: Elected Members Outside Body No. of Appointees Requested Substitute(s) Notes 1 APSE Scottish Commercialisation Advisory Group 1 1 Place Cabinet Member (or equivalent) 2 Arran Access Trust 1 N/A Ward 4 Member 3 Arran Ferry Committee 1 N/A Ward 4 Member 4 Ayrshire Area Support Team 1 N/A Health and Social Care Cabinet Member (or equivalent) 5 Ayrshire Valuation Joint Board 6 optional 6 Clyde, Kintyre and Islands Ferry Stakeholder Group (formerly Clyde Ferry Users Group) 2 optional Ward 4 or Ward 1 Member 7 Clyde Local Liaison Committee 1 1 8 Community Justice Ayrshire Committee 1 1 9 Community Planning Partnership Board 7 N/A 6 Locality Partnership Chairs IJB Chair 10 Convention of the Highlands and Island 1 N/A Leader of the Council 11 CPP Safer North Ayrshire Partnership 1 1 Place Cabinet Member (or equivalent) 12 Corporate Equality Group (NAC Group) 3 N/A Politically representative – 1 from each of the three largest political groups
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13 COSLA Convention 4 N/A Politically representative - May be Leader of the Council Depute Leader of the Council Leader of the Main Opposition Leader of the next largest political group 14 COSLA Community Wellbeing Board 1 N/A Participatory Democracy Cabinet Member (or equivalent) 15 COSLA Children and Young People Board 1 N/A Education Cabinet Member (or equivalent) 16 COSLA Environment and Economy Board 1 N/A Place Cabinet Member (or equivalent) 17 COSLA Health and Social Care Board 1 N/A Health and Social Care Cabinet Member (or equivalent) 18 COSLA Leaders Group 1 Optional Leader of the Council 19 Cross-Party Group on Armed Forces and Veterans Community 1 Veterans Champion (or equivalent) 20 Cunninghame Housing Association 1 N/A Place Cabinet Member (or equivalent) 21 Dalgarven Mill Trust 1 N/A Ward 2 Member 22 Flood Risk Local Plan District Steering Group (Ayrshire) 1 N/A Place Cabinet Member (or equivalent) 23 Haylie House Board of Trustees 1 N/A Ward 1 Member 24 Highland and Islands Regional Economic Partnership 1 1 Place Cabinet Member (or equivalent) 25 Highlands and Islands Territorial Committee 1 Economy Cabinet Member (or equivalent) 26 Hunterston Marine Yard Liaison Group 2 N/A Ward 1 Members 27 Hunterston Site Stakeholders Group 5 N/A Ward 1 Members 28 Industrial Communities Alliance 2 Optional 29 Kilbirnie Loch Management Committee 1 N/A Ward 2 Member 30 Lowland Reserve Forces and Cadets Association 1 Optional Veterans Champion (or equivalent) 31 National Association of Councillors 1 1
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32 NHS Ayrshire and Arran Board (as Non-Executive Stakeholder member of the NHS Board) 1 N/A Usually the Leader of the Council (This nomination requires to be submitted by NHS Ayrshire and Arran to the Cabinet Minister for Health, for approval) 33 North Ayrshire Carers Strategy Advisory Group 1 1 Health and Social Care Cabinet Member (or equivalent) 34 North Ayrshire Leisure Limited 4 N/A 35 North Ayrshire Outdoor Access Forum 1 1 36 North Ayrshire Ventures Trust 2 N/A 37 Scotland Excel Joint Committ 1 1 Finance Cabinet Member (or equivalent) 38 Scottish Councils Committee on Radioactive Substances 1 N/A 39 Spiers Trust Committee 5 N/A Ward 2 Members 40 Strathclyde Concessionary Travel Scheme Joint Committee 1 1 41 Strathclyde Partnership for Transport 1 1 Place Cabinet Member (or equivalent) 42 West of Scotland Archaeology Joint Committee 1 1 43 West of Scotland European Forum 1 1