DirApp NAC 230913Committee Timetable 2024 with Appendix
North Ayrshire Council · 13 September 2023
Back to North Ayrshire Council — 13 September 2023 and its agenda
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NORTH AYRSHIRE COUNCIL 13 September 2023 North Ayrshire Council Title: Committee Timetable 2024 Purpose: To invite the Council to consider a timetable of meetings of the Council and its committees for the period from January – December 2024 Recommendation: That the Council agrees: (a) to approve the draft committee timetable set out at Appendix 1; and (b) to note that arrangements for Locality Partnership meetings and any ad hoc or Special Meetings will be intimated separately to Members 1. Executive Summary 1.1 The Council sets a timetable of committee meetings for each calendar year. The appendix to this report proposes a timetable for 2024. 2. Background 2.1 The proposed timetable of meetings set out at Appendix 1 incorporates six-weekly meetings of the Council, as well as Cabinet, standing committees of the Council and meetings of the Policy Advisory Board. 2.2 Recess periods have been included for Easter, Summer, October and Christmas. Any further recess required as the result of an electoral event will be added in due course and any Council/committee meetings rescheduled as necessary. 2.3 Dates for the Integration Joint Board (and IJB PAC) are provisional, to be formally agreed by the IJB. An indicative date for the Special Meeting of Council to consider the budget is included for information only at this stage, with arrangements to be finalised in due course. 2.4 The proposed timetable does not include the following meetings which will be intimated separately to Members: • the Ayrshire Regional Economic Joint Committee (and Partnership Board) and the Ayrshire Shared Services Joint Committee, which set their own meeting dates.
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• the six Locality Partnerships, which take place in the early evening on a quarterly basis; • the Local Development Plan Committee, Staffing and Recruitment Committee, Education Appeal Committee, Appeals Committee and Special Council (Planning), which meet on an ad hoc basis, as required; • any Special Meetings of the Council and its committees which may be required, including meetings to consider Cabinet Call In requests • any meetings of the 1st Tier Joint Consultative Committee, which sets its own meetings calendar 3. Proposals 3.1 The Council is invited: (a) to approve the draft committee timetable for 2024 set out at Appendix 1; and (b) note that arrangements for Locality Partnership meetings, joint committees and any ad hoc or Special Meetings will be intimated separately to Members. 4. Implications/Socio-economic Duty Financial 4.1 None arising from the recommendations of this report. Human Resources 4.2 None arising from the recommendations of this report. Legal 4.3 None arising from the recommendations of this report. Equality/Socio-economic 4.4 None arising from the recommendations of this report. Climate Change and Carbon 4.5 None arising from the recommendations of this report. Key Priorities 4.6 None arising from the recommendations of this report.
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Community Wealth Building 4.7 None arising from the recommendations of this report. 5. Consultation 5.1 Group Leaders and Independent Members have been consulted on the proposed timetable. 5.2 Consultation has also taken place with Services of the Council on the proposed meeting dates. In particular, efforts have been made to ensure that the timing of relevant meetings of the Cabinet, Audit and Scrutiny and Council align as far as possible with accounting period requirements. Craig Hatton Chief Executive For further information please contact Melanie Anderson, Senior Manager (Committee and Member Services), on 01294 324131/melanieanderson@north-ayrshire.gov.uk. Background Papers None
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Appendix 1 Draft Committee Timetable January – December 2024 Meeting Cycle 1 Week Beginning Week Monday Tuesday Wednesday Thursday Friday 1 January Public Holiday Public Holiday Recess Recess Recess 8 January 1 2.00 p.m. Licensing Committee 15 January 2 2.30 p.m. Cabinet Pre-Agenda 2.00 p.m. Audit & Scrutiny Pre- Agenda 22 January 3 2.30 p.m. Cabinet (Education) 2.00 p.m. Planning Committee 2.15 p.m* Local Review Body 10.00 a.m. Audit & Scrutiny 29 January 4 10.00 a.m. Policy Advisory Panel 10.00 a.m. Appeals Committee (if required) 5 February 5 2.30 p.m. Cabinet Pre-Agenda* 2.00 p.m. Licensing Committee 10.00 a.m. IJB (TBC) 12 February 6 2.00 p.m. Council Pre-Meeting (Provost & Group Leaders) 2.00 p.m. Council *Provisional – brought forward a week to avoid full Council week Meeting Cycle 2 Week Beginning Week Monday Tuesday Wednesday Thursday Friday 19 February 1 2.30 p.m. Cabinet 2.00 p.m. Planning Committee 2.15 p.m* Local Review Body 26 February 2 2.00 p.m. Police & Fire & Rescue Committee 2.00 p.m. Special Council (Budget) TBC 10.00 a.m. Appeals Committee (if required) 10.00 a.m. IJB PAC (TBC) 4 March 3 11 March 4 2.30 p.m. Cabinet Pre-Agenda 2.00 p.m. Licensing Committee 10.00 a.m. IJB (TBC) 2.00 p.m. Audit & Scrutiny Pre- Agenda 18 March 5 2.30 p.m. Cabinet (Education) 2.00 p.m. Planning Committee 2.15 p.m* Local Review Body 10.00 a.m. Audit & Scrutiny 25 March 6 2.00 p.m. Council Pre-Meeting (Provost & Group Leaders) 2.00 p.m. Council 10.00 a.m. Appeals Committee (if required) Good Friday 1 April Easter Monday Public Holiday & Expected School Hols Easter Recess & Expected School Hols Easter Recess/ & Expected School Hols Easter Recess & Expected School Hols Easter Recess & Expected School Hols
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Meeting Cycle 3 Week Beginning Week Monday Tuesday Wednesday Thursday Friday 8 April 1 (Expected School Hols) 10.00 a.m. Policy Advisory Panel (Expected School Hols) 2.00 p.m. Licensing Committee (Expected School Hols) (Expected School Hols) 15 April 2 22 April 3 2.30 p.m. Cabinet Pre-Agenda 2.00 p.m. Planning Committee 2.15 p.m* Local Review Body 29 April 4 2.30 p.m. Cabinet 10.00 a.m. Appeals Committee (if required) 6 May 5 Public Holiday 2.00 p.m. Licensing Committee 10.00 a.m. IJB (TBC) 13 May 6 1.00 p.m. Council Pre-Meeting (Provost & Group Leaders) 2.00 p.m. Council Meeting Cycle 4 Week Beginning Week Monday Tuesday Wednesday Thursday Friday 20 May 1 2.00 p.m. Police & Fire & Rescue Committee 2.00 p.m. Planning Committee 2.15 p.m* Local Review Body 2.00 p.m. Audit & Scrutiny Pre-Agenda 27 May 2 2.30 p.m. Cabinet Pre-Agenda 10.00 a.m. Audit & Scrutiny 3 June 3 2.30 Cabinet (Education) 2.00 p.m. Licensing Committee 10.00 a.m. Appeals Committee (if required) 10 June 4 2.00 p.m. Police & Fire & Rescue Committee 10.00 a.m. IJB (TBC) 17 June 5 2.00 p.m. Planning Committee 2.15 p.m* Local Review Body 10.00 a.m. IJB PAC (TBC) 24 June 6 2.00 p.m. Council Pre-Meeting (Provost & Group Leaders) 2.00 p.m. Council
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Meeting Cycle 5 Week Beginning Week Monday Tuesday Wednesday Thursday Friday 1 July 8 July 15 July Summer Recess Period & Expected School Hols 22 July 29 July 5 August 12 August 1 (Expected School Hols) (Expected School Hols) (Expected School Hols) 2.00 p.m. Licensing Committee (Expected School Hols) 10.00 a.m. Appeals Committee (if required) (Expected School Hols) 19 August 2 2.00 p.m. Police & Fire & Rescue Committee 2.30 p.m. Cabinet Pre-Agenda 10.00 a.m. IJB (TBC) 2.00 p.m. Audit & Scrutiny Pre- Agenda 26 August 3 2.30 p.m. Cabinet 2.00 p.m. Planning Committee 2.15 p.m* Local Review Body 10.00 a.m. Audit & Scrutiny 10.00 a.m. IJB PAC (TBC) 2 September 4 9 September 5 10.00 a.m. Policy Advisory Panel 2.00 p.m. Licensing Committee 10.00 a.m. Appeals Committee (if required) 16 September 6 2.00 p.m. Council Pre-Meeting (Provost & Group Leaders) 2.00 p.m. Council 10.00 a.m. IJB (TBC) Meeting Cycle 6 Week Beginning Week Monday Tuesday Wednesday Thursday Friday 23 September 1 Public Holiday (provisional) 2.30 p.m. Cabinet Pre-Agenda 2.00 p.m. Planning Committee 2.15 p.m* Local Review Body 10.00 a.m. Special Audit & Scrutiny (if required) 30 September 2 2.30 p.m. Cabinet (Education) 7 October 3 10.00 a.m. IJB (TBC) 14 October October Recess & Expected School Hols 21 October 4 2.30 p.m. Cabinet Pre-Agenda 2.00 p.m. Licensing Committee 10.00 a.m. Appeals Committee (if required) 2.00 p.m. Audit & Scrutiny Pre- Agenda 28 October 5 2.30 p.m. Cabinet 2.00 p.m. Planning Committee 2.15 p.m* Local Review Body 10.00 a.m. Audit & Scrutiny 4 November 6 2.00 p.m. Council Pre-Meeting (Provost & Group Leaders) 2.00 p.m. Council
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Meeting Cycle 7 Week Beginning Week Monday Tuesday Wednesday Thursday Friday 11 November 1 10.00 a.m. Policy Advisory Panel 10.00 a.m. IJB (TBC) 18 November 2 2.00 p.m.Police & Fire & Rescue Committee 2.00 p.m. Licensing Committee 10.00 a.m. Appeals Committee (if required) 25 November 3 2.30 p.m. Cabinet Pre-Agenda 2.00 p.m. Planning Committee 2.15 p.m* Local Review Body 2 December 4 2.30 p.m. Cabinet (Education) 9 December 5 10.00 a.m. IJB (TBC) 16 December 6 2.00 p.m. Council Pre-Meeting (Provost & Group Leaders) 2.00 p.m. Council 10.00 a.m. IJB (TBC) 23 December Winter Recess & Expected School Hols 30 December