NAC 230329 Dir AppCouncil - CPP Board Meeting Minutes (March)
North Ayrshire Council · 29 March 2023
Back to North Ayrshire Council — 29 March 2023 and its agenda
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NORTH AYRSHIRE COUNCIL 29 March 2023 Council Title: North Ayrshire Community Planning Partnership (CPP) Board: Minutes of Meeting held in March 2023 Purpose: To submit the Minutes of the meeting of the North Ayrshire Community Planning Partnership Board held on 13 March 2023. Recommendation: That Council the Council notes the Minutes contained in Appendix 1. 1. Executive Summary 1.1 It was previously agreed that the Minutes of the Community Planning Partnership (CPP) Board be submitted to North Ayrshire Council for information. The key matters arising from the minutes have been highlighted for the attention of Council and are detailed in Section 2.1. 2. Background 2.1 Minutes of the meeting of the CPP Board held on 13 March 2023 are appended. This meeting focused on the Local Outcomes Improvement Plan ‘Wellbeing’ priority. Particular matters for the Council's attention include the following: Meeting of March 2023 Agenda Item 5 CPP partners received an update on the Wellbeing Alliance from KA Leisure, which is the strategic group supporting the Local Outcomes Improvement Plan ‘Wellbeing’ priority. This included an overview of progress to date, an update on finalising governance, and a video showcasing achievements. Agenda Item 6 Partners received a joint update on the key work taking place across Police Scotland and the Scottish Fire and Rescue Service in North Ayrshire with a focus on wellbeing. This included Community Wellbeing in the Local Police Plan, the importance of campus officers and dedicated wellbeing resources through Police Scotland and organisational development, the importance of volunteering and partnership and post pandemic innovation including shared spaces through the Scottish Fire and Rescue Service.
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Agenda Item 7 This is currently a standing item. CPP partners received an update on the work of the Child Poverty and Cost of Living Board including the importance of participative, thematic and place-based locality approaches. Strategic actions have been drafted for the action plans related to each mini-enquiry and will be reviewed by partners, and real life case studies are being developed. Agenda Item 8 An update on progress with the new Local Outcomes Improvement Plan Impact Measurement Tool was received, including a new proposed performance review process for the Partnership. 3. Proposals 3.1 That the Council notes the Minutes contained in Appendix 1. 4. Implications/Socio-economic Duty Financial 4.1 None. Human Resources 4.2 None. Legal 4.3 None. Equality/Socio-economic 4.4 None. Environmental and Sustainability 4.5 None. Key Priorities 4.6 The CPP activities detailed within this report support the Local Outcomes Improvement Plan. Community Wealth Building 4.7 None. 5. Consultation 5.1 No consultation was required.
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Audrey Sutton Executive Director Communities and Education For further information please contact Jacqui Greenlees, Senior Manager (Policy, Performance and Community Planning), on 01294 324415. Background Papers Appendix: 1 CPP Board Minutes, 13 March 2023
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Community Planning Partnership Board Monday 13 March 2023 at 1.30 pm Via Microsoft Teams Present North Ayrshire Council Cllr Marie Burns, Elected Member (Chair) Cllr Timothy Billings, Elected Member Cllr Scott Davidson, Elected Member Cllr Alan Hill, Elected Member Cllr Shaun Macaulay, Elected Member Craig Hatton, Chief Executive Audrey Sutton, Executive Director Rhonda Leith, Head of Service Ayrshire College Angela Cox, Chief Executive & Principal North Ayrshire Health and Social Care Partnership Bob Martin, Chair North Ayrshire IJB Thelma Bowers, Head of Service (Mental Health) sub for Caroline Cameron, Director Department for Work and Pensions Pamela Holmes, Customer Service Lead sub for Sheila Lynn, Service Lead NHS Ayrshire and Arran Lesley Bowie, Chair, NHS Ayrshire and Arran (Vice Chair) Claire Burden, Chief Executive Ruth Mellor, Consultant in Public Health Police Scotland Chief Superintendent Faroque Hussain Superintendent Derek Frew Scottish Enterprise Brian Connolly, Engagement Partner Scottish Government Sam Anson, Location Director Scottish Fire and Rescue Service Ian McMeekin, Local Senior Officer Skill Development Scotland Shona Mitchell, Head of Operations South West Scottish Partnership for Transport Allan Comrie, Senior Transport Planner Third Sector Interface Kaileigh Brown, Executive Director, The Ayrshire Community Trust In Attendance Jacqui Greenlees (NAC), Jennifer McGee (NAC)
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Apologies Cllr John Bell (NAC), Cllr Amanda Kerr (NAC), Caroline Cameron (NA HSCP), Sheila Lynn (DWP), 1. Welcome and Apologies The Chair welcomed everyone to the meeting and apologies for absence were noted. 2. Minute of the Previous Meeting The minutes of the Board meeting held on 8 December 2022 were approved and the following updates were provided: • Scottish Police Authority Pilot – Derek Frew and Audrey Sutton advised the Board that this work was ongoing, and a report would be brought to a future Board meeting. • Cost of Living – Audrey Sutton advised that the next regular report on the Cost of Living would be presented to the Cabinet in May 2023. A copy of this report will be shared with the Board also for information. Action: A Sutton 3. Health and Wellbeing Alliance Malcolm McPhail provided the Board with an update on the work of the Health and Wellbeing Alliance. M McPhail highlighted that the Covid-19 pandemic, energy crisis and cost of living crisis has accelerated the appetite for local authorities and their partners to look at leisure services more broadly and re-examine purpose of their provision. The key consideration is aligning the broader strategic outcomes, particularly Health and Wellbeing. In North Ayrshire, the establishment of the Health and Wellbeing Alliance (HWBA) by consensus is the chosen approach to actively deploy transformational change in relation to strategy, partnership relationships, programming and monitoring. M McPhail advised that a HWBA Steering Group has been formed and is making good progress in shaping the landscape for the new HWBA Board. The Terms of Reference for the Board have generally been accepted with a few minor adjustments to be approved. It is anticipated that the Steering Group will be looking to establish the HWBA Board by mid-summer and the Working Group soon after with initial pilot programmes in place by late summer/early autumn. The key aim of this work is to support all public services in North Ayrshire to be access wellbeing through: • Identifying what is needed to target services, transform workforces and physical assets into Key Alliance partners. • Identify how public leisure can pivot to support prevention and self-management of priority long term conditions through active wellbeing. • Bring together the knowledge from all parts of the system, all roles, and localities so the solutions are designed by the many, for the many in order to maximise best fit for the range of N.A needs (scalability) and optimize uptake (sustainability). • Using meaningful data to articulate service usage and capture effects on this new whole systems approach and how this adjustment has the potential to create transformation. Develop a set of KPI’s that then measures these changes at a population level. • Articulating issues, immediate risks and opportunities facing public services delivery partners within the alliance. • Identify practical steps to reduce costs, improve efficiency, effectiveness, and sustainability.
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M McPhail then shared a short video with the Board highlighting the impacts KA Leisure have made within the community. Thelma Bowers commented that having a collective knowledge will ensure this work is sustainable and will have the biggest impact for people in North Ayrshire. Kaileigh Brown asked M McPhail how could some smaller grassroots groups and organisations get involved? M McPhail highlighted that this is something that has been raised at the Steering Group and the Team have been reaching out to Third Sector Agencies directly. Audrey Sutton commented that in the past this work operated via Active Community Strategic Partnership which links in the smaller groups such as community sports clubs. M McPhail and Lesley Forsyth are in the process of re-energising this partnership which will sit alongside the HWBA. Faroque Hussain asked M McPhail asked whether there has been any benchmarking and learning from other areas across the UK, such as Coventry who have adopted a health and wellbeing strategy. M McPhail commented that from discussions he has had with other organisations across the UK, North Ayrshire’s propose model and scaling this up from pilot to core delivery is where the impact will be felt. The Chair thanked M McPhail for his update. 4. Police and Fire Wellbeing Police Scotland Derek Frew provided the Board with an update on Police Scotland’s approach to wellbeing. D Frew advised that through the journey taken with Police Scotland’s trauma informed work and do things with compassion, kindness and lead to better outputs in the community Community Wellbeing is part of Local Police Plan and there are two dedicated officers to this support this work in North Ayrshire and deliver better outcomes. PCs Fiona Gibson and George Bradbury carry out a phenomenal amount of work around wellbeing in North Ayrshire. The Campus officers also link in with this work, with an officer based in each of the secondary schools (excluding Arran) to support young people. D Frew also commented that Police Scotland have a mental health resolution team to support people in an active way, getting direct support from mental health practitioners. This in turn can reduce demand on not only the Police but other services. PCs Gibson and Bradbury proactively engage with children’s houses once/twice per week. They engage with the staff and young people and explain the importance of managing safety. D Frew highlighted that two years ago, 175 young people were reported as missing from children houses, within the last year this has reduced to 85. This shows the positive impact the work PCs Gibson and Bradbury have made. D Frew highlighted that over last two months they have carried out 42 engagements with wide range of people to get better outcomes and pathways and they are also proactively supporting people and looking at ways to collectively come together for better outcomes. Scottish Fire and Rescue Ian McMeekin with an update on Scottish Fire and Rescue’s approach to wellbeing.
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I McMeekin advised the Board that Scottish Fire and Rescue purpose is to work in partnership with organisations to improve the safety and wellbeing in our communities. In North Ayrshire there are 75 whole time employees, 144 on call employees and a dedicated community action team. Through working in partnership SFRS have focussed on who are our communities and issues impacting our communities. SFRS have also brought in a number of agencies to speak with staff around a wide range of topics such as domestic violence and dementia. This ensures officers understand community needs through the lens of the agencies working with those groups closely. I McMeekin advised the Board that a new revised Local Fire Plan for North Ayrshire is in development. I McMeekin highlighted that in terms of land and assets in North Ayrshire, there are 14 community fire stations. There has been investment in creating community gardens at community fire stations alongside the Green Health Partnership. Three safe spaces have been created across Ayrshire with the North Ayrshire base being Kilwinning Community Fire Station. I McMeekin highlighted that in terms of employability development activity: • they have launched a second youth volunteer scheme in Ayrshire which looks at supporting young carers and care experienced young people. • Linking in with Ayrshire College with the uniformed services course. • Delivering CPR training • Step into Business – first member of staff joining next week and working 2.5 days per week for six months contract to learn new skills and build confidence. • Reinvigorate the positive steps for partners programme with TACT. I McMeekin advised that around 800 home safety visits were carried out over the last three-quarter period in North Ayrshire. The main cause of accidental dwelling fires is relating to cooking, visits include information on this also. All stations across Ayrshire now have crisis boxes to support people in crisis. In terms of next steps there is a need to let innovation grow within the Service and have the ability to link with different fora is key. Thelma Bowers commented that there is a phenomenal amount of community prevention work taken place and how the police triage pathway has helped shape the vision for mental health assessment hub at Woodland View to help prevent hospital admission. Craig Hatton commented that he really welcomes this work and reflects what we are about as a Community Planning Partnership. Chair thanked both D Frew and I McMeekin and commented that the role of Police and Fire is less traditional and contribution both organisations make to the local community is amazing. 5. Cost of Living and Child Poverty Audrey Sutton provided the Board with a presentation on Child Poverty and Cost of Living. A Sutton advised the Board that North Ayrshire’s approach to Child Poverty and Cost of Living has been participative with communities and partners. It has been agreed that there will be shared responsibility for actions with some being thematic and locality based. Child Poverty and Cost of Living Board sits at the heart of the work we do. The last report provided to Cabinet and the North Ayrshire IJB on this work, there was a commitment to make a step change. The strategic actions within the Child Poverty and Cost of Living work based
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on mini-enquires has meant that through the Community Planning Partnership the team have been able to design actions which (a) form the critical mass of the work we do together and (b) add to the work we can individually do as partners. A Sutton highlighte the regular overview to the CPP Board with an invitation to all Partners to contribute to this report. A Sutton advised the Board that in terms of progress, the mini enquiry action plans have been drafted based on the three thematic approaches: - No Wrong Door, Employability, Food and two locality approaches; – North Ayrshire Islands: Arran and Cumbrae. A Sutton advised that an invitation from the Council Leader will be issued to Partners to pledge their support to the No Wrong Door. A Sutton highlighted that the Council are developing a ‘tell us once’ approach where information is shared between services and partners to prevent duplication alongside automation of benefits and the use of data. A Sutton highlighted that in terms of resources being developed for all partners: • Postcards for use by all partners • Video case studies • Roadshows in localities – welcome support of all partners • Support Q&As ext steps: • Review of mini-enquiry action plans with partners • Report on progress • Identify appropriate KPIs • Child Poverty Report and Action Plan to Cabinet, IJB and CPP Board before summer recess • Locality mini-enquiries and local action plans. Thelma Bowers commented that having the collective evidence and data will help prioritise and target our approach accordingly around this work. Craig Hatton commented on the importance of data that improves outcomes for the people in North Ayrshire. The Chair thanked A Sutton for her update. 6. LOIP Action Plan Jacqueline Greenlees provided the Board with a presentation on the development of the LOIP 2022 -2030 Action Plan. J Greenlees advised the Board of the key focus for each of the LOIP priorities: Wellbeing • Addressing inequalities • Enabling Community Wellbeing Work • Increase employment. • Developing volunteering • Better support for young people to develop the skills they need to play a strong role in our local economy.
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World • Work together to reduce carbon emissions. • Increase Active Travel • Increase carbon literacy with our organisations and communities. J Greenlees highlighted that in term of reporting arrangements it is proposed that: • There will be a performance focused special CP SOG meeting every 6 months to discuss progress on LOIP measures, actions, achievements, and gaps with an update on the outcome delivered to the Board. • Thematic reports continue regularly to CPSOG and Board • Power BI dashboard to be developed for the Impact Measurement Tool, with detailed performance report available for circulation. • Overarching CPP Performance Report published annually. • Refresh of Locality Partnership Achievement documents annually The Board agreed to this approach. Action: J Greenlees J Greenlees highlighted that in terms of next steps, measures are to be agreed with partners for LOIP Impact Measurement Tool. This will be done virtually. Annual reports are under development for last year of LOIP 17-22 and first year of LOIP 22-30. The Chair thanked J Greenlees for her update. 7. Partner Updates Scottish Fire and Rescue - Ian McMeekin advised that the industrial action ballot mentioned at the December meeting was averted. Scottish Partnership for Transport – Allan Comrie highlighted that the uptake for the under 22 bus travel was saving the average family over its lifetime around £3000. The Chair commented that the difference this initiative has made to families was mentioned at mini enquires. NHS Ayrshire and Arran – Ruth Mellor highlighted that with the implementation on the United Nations Rights of the Child coming into place, is there is anything CPP should be doing together. The Chair welcomed this. 8. AOCB No other business was discussed. The next meeting of the North Ayrshire CPP Board will be held on Thursday 22 June at 11.30 am in the Council Chambers, Cunninghame House, Irvine.